Policy Cycle Tips Stage 4 - Document Approval
Stage 1: Approval to Proceed
Stage 2: Drafting / Writing
Stage 3: Consultation
Stage 4: Document Approval
Stage 5: Publication
Stage 6: Implementation and Communication
Stage 7: Evaluation and Review
Following drafting and consultation, the policy document must be submitted, with a completed Document Approval Checklist, to the Policy Unit for quality assurance. It will then be ready for approval by the relevant Approval Authority.
The Policy Unit will:
- proofread and edit the draft for compliance with the Policy Framework Policy and alignment with language in other University governance documents
- ensure that relevant consultation has occurred
- ensure that the Implementation and Communication Plan has been developed
- manage version controls and web-publishing compliance matters
- return the document to the Implementation Officer to clarify any questions, for subsequent submission to the Approval Authority.
The Approval Authority will:
- consider the draft or amended document and the information provided in the Document Approval Checklist and be satisfied that:
- the document has undergone the necessary process of consultation
- that the Implementation and Communication Plan is adequate
- that responsibilities are understood
- that all related issues, including other documents needing revision, have been addressed, and
- that the document addresses the reasons for the policy gap.
- approve the document as ready for publication using the Document Approval Checklist
- return the approved policy document and the Document Approval Checklist to the Implementation Officer for subsequent publication.
The Implementation Officer will:
- forward the completed Document Approval Checklist, the final approved document, and evidence of approval to the Policy Unit firstname.lastname@example.org for publication on Policy Central.