New or Amended Policy Documents

New or Amended Policy Documents

SUMMARY

This webpage lists policy documents that are NEW (including those that have been fully reviewed or undergone major change) or recently AMENDED.

If you need further information or assistance please contact the Policy Unit via:

NEW

The following policy documents have recently been approved / are new:

Name
Type
Date Approved
Date of Commencement

Student Sexual Assault and Harassment

Policy / Procedure / Guide9 May 20199 May 2019

Higher Degree Research Doctoral Equivalence

Policy9 April 20199 April 2019

Research Training Program Scholarships

Policy8 March 20198 March 2019

PACE Activity Management

Procedure24 January 201924 January 2019

Australian Higher Education Graduation Statement (AHEGS)

Policy19 December 2018Effective for all students who have their qualification for an Award ratified by Academic Senate on or after 16 December 2010.

Academic Statements

Schedule19 December 201819 December 2018

Admission to Coursework Programs

Schedule 1: Academic GPA and English Language Requirements for Postgraduate Programs24 July 2018For offers commencing from 2019

Accounting Policies

Policy3 December 20183 December 2018

Naming Recognition

Policy3 December 20183 December 2018

Staff Volunteering Leave

Procedure14 November 201814 November 2018

Curriculum Architecture

MQ Model: Vertical Double Degrees Curriculum Architecture Principles23 October 201823 October 2018

Animal use for Scientific Purposes

Policy20 September 201820 September 2018

Health and Safety

Policy29 August 201829 August 2018

Curriculum Architecture

Policy

MQ Model: Undergraduate Curriculum Architecture Principles

MQ Model: Postgraduate Curriculum Architecture Principles

MQ Model: Micro-credentials Curriculum Architecture Principles

24 July 2018

For Academic Courses delivered from 1 January 2020

Flexible Work

Policy / Procedure

4 July 2018

10 July 2018

AMENDED

The following policy documents have recently been amended:

Name
Type
Date Amended
Amendment

Progression for Programs delivered by Macquarie University International College

Policy / Procedure15 May 2019Minor amendments to reflect new MUIC organisational structure and to provide clarity on the process for appeals and reporting.

Attendance - Macquarie University International College

Policy / Procedure15 May 2019Minor amendments to reflect new MUIC organisational structure and to provide clarity on the process for appeals and reporting.

Travel

Policy / Procedure / Guideline13 May 2019Minor amendment: Concur booking tool hyperlinks updated to www.concur.mq.edu.au

Credit Card

Policy13 May 2019Minor amendment: Concur booking tool hyperlinks updated to www.concur.mq.edu.au

Research Training Programs Scholarships

Policy8 May 2019Minor Amendment: references to Faculty of Business and Economics (FBE) updated to Macquarie Business School (MQBS) effective from 8 May 2019.

PAL/PASS – Peer Assisted Learning and Peer Assisted Study Sessions

Schedule8 May 2019Minor Amendment: references to Faculty of Business and Economics (FBE) updated to Macquarie Business School (MQBS) effective from 8 May 2019.

Core Business Hours

Appendix 18 May 2019Minor Amendment: references to Faculty of Business and Economics (FBE) updated to Macquarie Business School (MQBS) effective from 8 May 2019.

Admission to Coursework Programs

Schedule 18 May 2019Minor Amendment: references to Faculty of Business and Economics (FBE) updated to Macquarie Business School (MQBS) effective from 8 May 2019.

Academic Promotion

Procedure8 May 2019Minor Amendment: references to Faculty of Business and Economics (FBE) updated to Macquarie Business School (MQBS) effective from 8 May 2019.

Academic Progression

Schedules 1 / 2 / 38 May 2019Minor Amendment: references to Faculty of Business and Economics (FBE) updated to Macquarie Business School (MQBS) effective from 8 May 2019.

Withdrawal without Penalty (Coursework)

Procedure24 April 2019Minor amendment: new version of Professional Authority Form (PAF) uploaded.

Special Consideration

Policy / Procedure24 April 2019Minor amendment: new version of Professional Authority Form (PAF) uploaded.

Petty Cash

Procedure15 April 2019Minor amendment - Update to hyperlinks for 'Petty Cash Journal Form' and  'Non-order Payment Request'

Withdrawal without Penalty (Coursework)

Procedure15 April 2019Minor amendment to note that “Applications will be assessed in accordance with the policy in force at the time of application submission.” and “In exceptional circumstances the Deputy Vice-Chancellor (Academic) may approve an application submitted at a later date.”

Award of University Council Title of Emeritus

Policy15 April 2019Minor amendment: removal of ‘Benefits’ section from Policy effective from 27 November 2018, approved by Chair Nominations and Remuneration Committee.

PAL/PASS – Peer Assisted Learning and Peer Assisted Study Sessions

Policy / Procedure / Schedule9 April 2019Academic Senate approval to exempt MUIC from the provisions of this Policy/Procedure/Schedule (Resolution 19/27).

MQ Model: Undergraduate Curriculum Architecture / MQ Model: Postgraduate Curriculum Architecture

Principles

Principles

9 April 2019Revised MQ Model: Undergraduate Curriculum Architecture Principles & MQ Model: Postgraduate Curriculum Architecture Principles per Academic Senate approval (Resolution #19/18).

HDR Supervision

Policy / Procedure9 April 2019

Academic Senate (Resolution #19/25) approved amendments concerning:

i) the inclusion of an additional category of supervisor, the Associate Supervisor (Research Masters) and amendments to the relevant accountabilities to recognise co-supervision by MQ staff of Master of Research candidates; and

ii) amendments to the accountabilities to represent the disestablishment of the Dean (Higher Degree Research) and the Executive Director (Research Training and International Research Training Partnerships) roles.

Grade Appeal

Policy4 April 2019Minor amendment to note ‘Appealing the outcome of a grade appeal’ must be in accordance with the Academic Appeals Policy.

Delegations of Authority

Procedure29 March 2019Removed reference to prescribed form.

Delegations of Authority

Register19 March 2019Upload of amended Appendix 2 Delegations of Authority Register (Version 2.5 - 11 Dec 2018).

Attendance - MUIC

Procedure12 Feb 2019Minor amendment to Attendance Procedure (MUIC) Flowchart / Attendance Appeals (MUIC) Flowchart – removing text ‘within timeframe’ under Appeals / ‘within specified timeframe’ under External Review sections.

Progression - MUIC

Procedure12 Feb 2019Minor amendment to Progression (MUIC) Procedure Flowchart / Progression (MUIC) Appeals Procedure Flowchart – removing text ‘within timeframe’ under Appeals / ‘within specified timeframe’ under External Review sections.

Grade Appeal

Procedure7 Feb 2019Minor amendment to note that appeals must be submitted via the University’s online system (ask.mq.edu.au) for any perceived procedural irregularity in the conduct of the appeal.

Flexible Work

Policy23 Jan 2019Minor amendment under Compressed Fortnight 'Description' section: removing example.

Academic Progression

Schedule 2: Practical, Clinical and Professional Programs21 Jan 2019Amendments to Schedule approved by Academic Standards and Quality Committee (ASQC) Resolution 18/202

Academic Progression

Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements21 Jan 2019Amendments to Schedule approved by Academic Standards and Quality Committee (ASQC) Resolution 18/202

Fitness to Practice

Procedure15 Jan 2019Minor amendment to information under ‘Admission’ section to note that an excluded student may have additional conditions for admission to other programs and will need to refer to the Admission to Coursework Programs Policy and Procedure.

University Medal

Nomination Template15 Jan 2019Minor amendment to University Medal Nomination Template: updates to URLs and email contact details for student discipline enquiries

Withdrawal and Discontinuance (Coursework)

Policy9 Jan 2019Minor amendment to definition of discontinuance to note requirements for Global Master of Business Administration (GMBA) students.

Academic Transcript Request

Procedure19 Dec 2018Removal of Procedure content, noting details on how to request a transcript available via the Academic Transcripts webpage

Final Examination

Procedure12 Dec 2018
Update to MUIC staff position titles following management restructure.

Recognition of Prior Learning

Procedure for Assessing Recognition of Prior Learning Applications12 Dec 2018
Update to MUIC staff position titles following management restructure.

Academic Integrity

Schedule 1: Shared Responsibility for Academic Integrity12 Dec 2018Update to MUIC staff position titles following management restructure.

Grade Appeal

Policy / Procedure12 Dec 2018Update to MUIC staff position titles following management restructure.

PAL/PASS – Peer Assisted Learning and Peer Assisted Study Sessions

Policy / Procedure12 Dec 2018Update to MUIC staff position titles following management restructure.

Unit Guide

Procedure11 Dec 2018Update to MUIC staff position titles following management restructure, including within Procedure Flowchart.

Academic Appeals

Policy / Procedure11 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic).

Admission of Domestic Applicants to Coursework Programs

Procedure11 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic).

Attendance - MUIC

Policy / Procedure11 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic).

Complaint Management Procedure for Students and Members of the Public

Appendix 1 / Appendix 2a11 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic).

International Fee Refund

Policy11 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic).

Progression for Programs delivered by MUIC

Policy / Procedure11 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic). Update to MUIC staff position titles, including Contact Officer and Implementation Officer, following management restructure.

Student Discipline Procedure

Appendix 1 / Appendix 211 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic).

Transfer and Release for International Students

Policy11 Dec 2018Amendments to remove reference to Macquarie University Student Ombudsman approved by Deputy Vice-Chancellor (Academic).

MQ Model: Undergraduate Curriculum Architecture

Principles7 Dec 2018Revised MQ Model: Undergraduate Curriculum Architecture Principles uploaded per amendment to Principles 19, 21 & 27 approved by Academic Senate 23 October 2018, and clause 27.4 approved by Chair of Academic Senate (Executive Action) 7 December 2018.

Fitness to Practice

Procedure29 Nov 2018Minor amendment under ‘Information Requirements’ section to reference roles of Academic Program Director, Faculty Board and Curriculum and Planning, Student Administration.

Withdrawal without Penalty (Coursework)

Procedure27 Nov 2018Amendment to timeframe concerning submission of appeals to the Deputy Vice-Chancellor (Academic) from 14 days to 28 days in alignment with the Higher Education Support Act (HESA) 2003 provisions.

Award of Emeritus Professor

Policy15 Nov 2018Inclusion of Implementation Officer (Chair of Academic Senate) and updated Approval Authority (Council).

International Fee Refund

Policy14 Nov 2018Amendments to include Global Master of Business Administration (GMBA).

Academic Progression

Policy / Procedure5 Nov 2018Amendments to Policy / Procedure approved by Academic Senate, including removal of Session 3 from the calculation of academic standing, effective Session 3, 2018, and associated provisions concerning students enrolling/enrolled in Session 3.

Assessment: Final Examination Requirements

Schedule 45 Nov 2018

Inclusion of exemption from requirement to publish final examination papers for BIOL108 Human Biology for a three (3) year period, per Academic Senate meeting of 23 October 2018 (Resolution 18/93).

Withdrawal and Discontinuance (Coursework)

Withdrawal without Penalty (Coursework)

Policy

Procedure

31 Oct 2018

Minor amendments to Key Related Documents, URLs updated.

Minor amendments to Key Related Documents, URLs updated. Amendment to ‘Application for Withdrawal Without Financial Penalty’ section to note assessment by Commonwealth Loans Scheme Officer under points 4 and 5.

Higher Degree Research Thesis Preparation, Submission and Examination

HDR Procedure

MRes Procedure

Schedule 3 - HDR Thesis examination criteria

Schedule 4 - HDR Thesis re-examination

30 Oct 2018

Update to HDR Procedure to reduce the number of nominated examiners required for a PhD thesis from six (6) to five (5) to align with current practice, and regarding non-submission of a corrected thesis.

Update to MRes Procedure to reflect current practice that candidates who do not submit their thesis by the EWS date are penalised by one percentage point per calendar date until the thesis is submitted, and regarding non-submission of a corrected thesis.

Update to Schedules 3 & 4 to clarify process for determining the final grade for a Master of Research Thesis after revision and re-examination.

Amendments approved by Academic Senate (Res No: 18/96).

Fitness to Practice

Procedure28 Sept 2018Minor amendment to update Fitness to Practice Guidance Document to version 3.

Academic Progression

Policy / Procedure27 Sept 2018

Minor amendments:

To Policy under Part A: Academic Progression Requirements, noting that that “incomplete grades (I only) that have not been finalised by Census Date of the following study period will be changed to ‘Fail’".

To Procedure under section on Academic Progression Levels to note process for handling a change of grade after Census Date.

Academic Progression

Policy / Procedure26 Sept 2018Minor amendment to Policy / Procedure Purpose noting students may have their progression additionally governed by the General Coursework Rules and the Fitness to Practice Procedure. These provisions take precedence over a student’s Academic Standing.

Curriculum Architecture

Policy4 Sept 2018Academic Senate (Res 18/77) approve amendment to section 5.3.2 Capstone Requirements to specify “that all capstone units will have a breadth/maturity prerequisite of at least 60 credit points at 2000 level or above.”

Assessment

Schedule 4: Final Examination Requirements4 Sept 2018Academic Senate (Res 18/80) approve exemption from requirement to publish final examination papers for SPHL299 Speech Acoustics.

Entertainment

Policy3 Sept 2018Minor amendment under the 'Limits on Expenditure' heading to reference the Australian Taxation Office Reasonable Travel Allowances webpage.

Grade Appeal

Policy / Procedure24 Aug 2018
Minor amendment to update reference in grounds from Unit Guide Policy to Assessment Policy Schedule 6 Unit Guide Requirements and/or the Unit Guide Procedure.

Travel

Policy / Guideline16 Aug 2018Amendment to requirements concerning travel to Restricted Areas: Travellers required to review the International SOS website (previous requirement was to review DFAT (Smartraveller) website) and obtain approval for travel to restricted areas – i.e. locations with a “high” or “extreme” medical or travel risk rating.

Insurable Risk

Guideline16 Aug 2018Amendment to requirements concerning travel to Restricted Areas: Travellers required to review the International SOS website (previous requirement was to review DFAT (Smartraveller) website) and obtain approval for travel to restricted areas – i.e. locations with a “high” or “extreme” medical or travel risk rating.

Delegations of Authority

Register9 Aug 2018Upload of amended Appendix 2 Delegations of Authority Register (v2.4 - 9 March 2018).

Fitness to Practice

Procedure

8 August 2018

Minor amendments to include reference to Fitness to Practice Guidance Document and revised definition of PCP Program.

Academic Progression

Schedule 38 August 2018Minor amendments to Section 2 wording to reference “embedded placements and/or registration, accreditation or other mandated requirements."

Recognition of Prior Learning (RPL)

Schedule of Minimum Requirements at Macquarie7 August 2018ACQC approved amendment to RPL exceptions to note addition of exception for BPsych(Hons) (Res No 18/130).
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