Withdrawal and Discontinuance (Coursework)
The Withdrawal and Discontinuance (Coursework) Policy establishes the University's principles for student's seeking to withdraw from a coursework or honours unit; withdraw from a coursework unit without academic penalty and/or financial liability; discontinuing a course; and the relationship between withdrawing from a unit and discontinuing a course.
|To outline the University policy on:
Macquarie University aims to provide flexibility for students undertaking tertiary study by removing undue academic penalty and/or financial liability for students who experience serious and unavoidable disruption which makes it impractical for them to successfully complete unit or course requirements.For a variety of reasons some coursework students may choose to withdraw from one or more units in which they are enrolled. It is a student’s responsibility to manage their unit enrolment, adding or removing units from their program of study via eStudent.
The University provides a range of academic and support services to assist students with their studies. While advice may be given, it is ultimately a student’s responsibility to access these services as they believe appropriate and necessary.
The University has a clear and unambiguous statement on withdrawal that emphasises consistency, equity, timeliness and transparency in requests for withdrawal.
Serious and Unavoidable Disruption: an event or circumstance that:
|This policy applies to all coursework and honours students of Macquarie University, including students undertaking non-award study or admitted to the Bachelor of Philosophy or Master of Research, and to staff involved in the academic administration of coursework and honours study.|
For a request to Withdraw Without Penalty to be considered, the application must be submitted before the date for the final examination for that unit. If there is no final examination an application must be submitted before the date of the final assessment item.
Once a grade has been ratified by the Academic Senate it will not be changed. In exceptional circumstances the Deputy Vice-Chancellor (Academic) may approve an application submitted at a later date.
WITHDRAWAL AFTER CENSUS DATE
Students who are ‘effectively enrolled’ and who withdraw from a unit after the Census Date will be financially liable for either:
unless the student successfully requests to withdraw without financial penalty due to serious and unavoidable disruption to their study.
WITHDRAWAL AFTER LAST DAY TO WITHDRAW WITHOUT ACADEMIC PENALTY
A student may request to withdraw without academic penalty and/or financial liability due to serious and unavoidable disruption to their study.
Where a request to withdraw due to serious and unavoidable disruption is approved by the University:
The University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).
Director, Student Administration
|Date Approved||4 October 2011|
Deputy Vice-Chancellor (Academic)
|Date of Commencement||For units commenced 1 July 2011 or later|
|Amendment History|| |
14 June 2019 - Contact Officer updated from 'Director, Academic Services' to 'Director, Student Administration'.
9 January 2019 – Minor amendment to definition of discontinuance to note requirements for Global Master of Business Administration (GMBA) students.
21 November 2018 – Update to position title for Deputy Vice-Chancellor (Academic), formerly Deputy Vice-Chancellor (Academic) and Registrar. Reference to 'Registrar' retained under 'Withdrawal' heading.
31 Oct 2018 – Minor amendments to Key Related Documents, URLs updated.
17 July 2018 - Minor amendment to Key Related Documents to reference 'Readmission to a Coursework Program Procedure', previously referenced as 'Re-admission Procedure'.
20 June 2018 – Addition of Academic Progression Policy / Procedure / Fitness to Practice Procedure as a Key Related Document.
1 June 2018 – Minor amendment to policy wording, sentence amended to clarify: “If there is no final examination an application must be submitted before the date of the final assessment item.” Position title Deputy Vice-Chancellor (Provost) also replaced with Deputy Vice-Chancellor (Academic) and Registrar.
3 May 2018 – Minor amendment to clarify when a Withdraw Without Penalty application must be submitted.28 Feb 2018 - Inclusion of Special Consideration Policy / Procedure (In effect from Session 3 2017) under Key Related Documents.
7 November 2017 – Updated Approval Authority from Academic Senate to Deputy Vice-Chancellor (Academic) and Registrar, updated Contact Officer to Director, Academic Services, changed reference for Deputy Vice-Chancellor (Students and Registrar) to Deputy Vice-Chancellor (Academic) and Registrar.
29 Sep 2017 - updated Census date hyperlinks
3 June 2014 (AS Resolution14/53) – updated definition of ‘serious and unavoidable disruption’ to align with Disruption to Studies Policy
|Date for Next Review||October 2014|
Withdrawal without Penalty (Coursework) Procedure
Admissions (Coursework) Policy
Guidelines for Applying for Remission/Refund/Reversal of Fees in Special Circumstances
Macquarie International Refund Policy
Special Consideration Policy / Procedure
The Higher Education Support Act (HESA). Cwlth (2003)
The Administrative Information for Higher Education Providers: Student Support (AIP). Cwlth (2010)
The Education Services for Overseas Students (ESOS) Act . Cwlth (2000), amended 2010
The National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students
General Coursework Rules
|Policies / Rules Superseded by this Policy||Bachelor Degree Rule 12|
Graduate Diploma Rule 7
Graduate Certificate Rule 7
Certificate Rule 6
Diploma Rule 8
Diploma in Community Management 8
Master by Coursework Rule 9
Postgraduate Diploma Rule 9
Postgraduate Certificate Rule 9
|Keywords||Discontinuance, Withdrawal, Census, Unavoidable Disruption|
This Policy should be read in conjunction with the associated Withdrawal without Penalty (Coursework) Procedure