University Medal

University Medal

SUMMARY

The University Medal Policy establishes the nomination and assessment criteria  for the award of a University Medal. Further information on key roles and responsibilities associated with the award of a University Medal is provided within the Procedure.

POLICY

1     PURPOSE

To define the criteria for nomination and assessment of the award of a University Medal.

2     BACKGROUND

The University Medal is awarded to students who have demonstrated exceptional academic excellence throughout their University studies.

3     SCOPE

This Policy applies to all students at all campuses and locations of the University, together with all Academic and Professional staff involved in the University Medal nomination, assessment and conferral process.

4     DEFINITIONS

Commonly defined terms are located in the University Glossary.

5     POLICY STATEMENT

NOMINATION CRITERIA

Subject to the exemptions below, students will be eligible for nomination for the University Medal if they have:

(a)  completed at least 48 credit points of their studies at Macquarie University;

(b)  met the requirements of, either:

(i) an undergraduate Bachelor Honours degree (AQF level 8), inclusive of double major/degree, whose standard duration is no less than 4 years.

(ii) a Postgraduate program (AQF level 9) and which can be shown to include a substantial piece of independent work; or

(iii) a Master of Research program; and

(c)   demonstrated sustained excellence throughout their University studies; and

(d)  not been found responsible for serious misconduct in accordance with the University’s Student Discipline Rules and Procedure.

Students who have met the requirements of a Bachelor of Philosophy (BPhil), a Graduate Certificate, Graduate Diploma, or PhD are not eligible for nomination.

ASSESSMENT OF NOMINATIONS

The University Medal Committee will assess all eligible nominations and must consider:

  • The nominated student’s performance throughout their University studies, including their grades, GPA, any prizes and awards, and assessor reports/comments for the substantial piece of independent work. The Committee may place greater weight on academic performance in later years or at a more advanced level; and
  • How the nominated student’s performance compares with their cohort; and
  • How the nominated student’s performance compares with prior University Medallists in the discipline.

MULTIPLE NOMINATIONS

Only in exceptional circumstances, should more than one nomination will be made from a cohort in any given discipline. In cases where more than one nomination is brought forward from a single discipline, justification must be provided.

NUMBER OF UNIVERSITY MEDALS

There is no limit to the number of University Medals that may be awarded each year.  The University reserves the right not to make an award within any given discipline or to withdraw an award.

A student may only be awarded the University Medal once for the same body of work.

AWARD OF UNIVERSITY MEDAL

Nominations for the University Medal will be called for twice a year in alignment with mid-year and end of year completions.

Medals will be awarded at the April and September graduation ceremonies.

CONFIDENTIALITY OF NOMINATIONS

All nominations shall remain confidential. Students must not be informed of any nominations.

6     RELEVANT LEGISLATION

n/a

7     KEY RELATED DOCUMENTS

University Medal Procedure (see tab above)
University Medal Nomination Template

University Medal Committee Terms of Reference

8     NOTES

8.1

Contact Officer

Chair, Academic Senate

8.2

Implementation Officer

Head, Governance Services

8.3

Approval Authority

Academic Senate (Res No: 17/132)

8.4

Date Approved

28 November 2017

8.5

Date of Commencement

28 November 2017

8.6

Date for Review

November 2020

8.7

Documents Superseded by this Policy

University Medal Policy approved 13 September 2016

8.8

Amendment History

Nil

PROCEDURE

1     PURPOSE

To establish the roles and responsibilities associated with the award of the University Medal.

2     SCOPE

This Procedure applies to all Academic and Professional staff involved in the University Medal nomination, assessment and conferral process.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary.

4     RESPONSIBILITIES AND REQUIRED ACTIONS

Print version of University Medal Procedure Flowchart (PDF)

Please click on each item of the flowchart to see more information.

If you have difficulty accessing this document please contact the Policy Unit policy@mq.edu.au or 9850 4791.

This Procedure requires actions by the following:

  • Governance Services
  • Heads of Department
  • Faculty Board Secretariat
  • Student Grievance and Discipline Manager
  • Faculty Boards
  • University Medal Committee of Academic Senate
  • Deputy Vice-Chancellor (Academic)
  • Graduations Unit

GOVERNANCE SERVICES

Establish an annual timetable for submission of University Medal nominations, and assessment by the University Medal Committee. This timetable will be circulated to Faculty Boards and will be based on relevant deadlines for ensuring the inclusion of medallists on the next available graduation series.

Organise meetings of, and provide secretariat support to, the University Medal Committee.

Following approval of University Medal nominations by the Deputy Vice-Chancellor (Academic):

  • Notify Faculty Boards of outcomes, inclusive of feedback regarding unsuccessful nominations;
  • Notify Graduations Unit of outcomes;
  • Prepare summary report of outcomes for Academic Senate; and
  • Prepare correspondence for successful medallists.

HEAD OF DEPARTMENT

Nominate students for the award of the University Medal from those disciplines owned by the Department.

Complete nomination template and forward nomination with all necessary supporting documentation to Faculty Board for endorsement.

FACULTY BOARD SECRETARIAT

Confirm with the Student Grievance and Discipline Manager to ensure nominee has not been found responsible for serious misconduct in accordance with the University’s Student Discipline Rules and Procedure.

FACULTY BOARDS

Review and endorse nominations from Heads of Departments and forward nominations to the University Medal Committee.

UNIVERSITY MEDALS COMMITTEE OF ACADEMIC SENATE

Undertake roles and responsibilities outlined in the University Medal Committee Terms of Reference.

DEPUTY VICE-CHANCELLOR (ACADEMIC)

Consider reports and recommendations from the University Medal Committee and approve award of the University Medal.

Advise the successful students of the University’s decision to award a University Medal.

GRADUATIONS UNIT

Organise for successful students to receive University Medal at graduation ceremony, including updating related course completion documents, and arranging production of the medals.

5     RELEVANT LEGISLATION

N/A

6     KEY RELATED DOCUMENTS

University Medal Policy (see tab above)
University Medal Nomination Template

University Medals Committee Terms of Reference

7     NOTES

7.1

Contact Officer

Chair, Academic Senate

7.2

Implementation Officer

Head, Governance Services

7.3

Approval Authority

Academic Senate (Res No: 17/132)

7.4

Date Approved

28 November 2017

7.5

Date of Commencement

28 November 2017

7.6

Date for Review

November 2020

7.7

Documents Superseded by this Procedure

University Medal Procedure approved 13 September 2016

7.8

Amendment History

21 November 2018 – Update to position title for Deputy Vice-Chancellor (Academic), formerly Deputy Vice-Chancellor (Academic) and Registrar.

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