The Unit Guide Procedure establishes the steps and responsibilities involved in the development, approval, and publication of a Unit Guide in accordance with Schedule 6 Unit Guide Requirements of the Assessment Policy.
Note - The Unit Guide Procedure and Schedule 6 Unit Guide Requirements of the Assessment Policy apply for Units with a teaching start date of 30 July 2018 or later.
The former Unit Guide Policy and Procedure that Academic Senate resolved to rescind at its meeting on 29 May 2018 is available below as a PDF:
To establish the steps and responsibilities involved in the development, approval and publication of a Unit Guide in accordance with Schedule 6 Unit Guide Requirements of the Assessment Policy.
This Procedure applies to staff involved in the development, approval and publication of Unit Guides, including Unit Guides for Macquarie University International College (MUIC).
4 RESPONSIBILITIES AND REQUIRED ACTIONS
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This procedure requires actions by the following:
- Unit Convenor, or Program Manager (MUIC)
- Head of Department, Program Director, or Program Manager (MUIC) or nominee
- Associate Dean, Learning and Teaching, or Deputy Director, MUIC
- Faculty Student Administration Manager, or Student Services Manager (MUIC)
- Unit Guide Annual Review Working Group
UNIT CONVENOR, OR PROGRAM MANAGER (MUIC)
Prepare the Unit Guide using the officially approved University system in accordance with Schedule 6 Unit Guide Requirements of the Assessment Policy.
Arrange for the draft Unit Guide to be reviewed by a colleague familiar with the discipline area. Consider any comments and revise the document as deemed appropriate.
Ensure the Unit Guide is peer reviewed in accordance with the curriculum review schedule and that appropriate responses are made to formal evaluative feedback.
Obtain the approval of the Associate Dean, Learning and Teaching, or Deputy Director, MUIC for any required substantive late changes to the Unit Guide after it has been published, excluding housekeeping changes such as to contact details or the correction of errors.
Notify all enrolled students as soon as possible where a substantive late change to the Unit Guide is approved. Ensure publication of the revised Unit Guide.
Where exceptional circumstances prevent one or more of the specified unit guide requirements from being met:
- advise the Head of Department, and Associate Dean, Learning and Teaching or Deputy Director, MUIC as soon as this issue is identified; and
- advise the students in writing as to what happened and indicating the implications of these circumstances.
Obtain the approval of the Head of Department, Program Director or Program Manager (MUIC), or nominee, and ensure the Unit Guide is available at least two weeks before the scheduled start date of the unit.
Ensure the Unit Guide for the most recent offering is published in the officially approved University unit guide system.
HEAD OF DEPARTMENT, PROGRAM DIRECTOR, OR PROGRAM MANAGER (MUIC) or nominee
Develop a timeline to ensure each Unit Guide is reviewed, approved and published at least two weeks prior to the scheduled start date of the unit.
Ensure there is a separate Unit Guide for each unit offering.
Review all draft Unit Guides to ensure they comply with all applicable policies.
Advise the Unit Convenor, or Program Manager (MUIC), of any required and/or recommended changes.
Once the necessary changes have been made, approve the Unit Guide for publication.
ASSOCIATE DEAN, LEARNING AND TEACHING, OR DEPUTY DIRECTOR, MUIC
Provide advice and assistance to Unit Convenors, or Program Manager (MUIC), regarding development, approval and review of Unit Guides.
REVIEW LATE CHANGES
Review requests for a substantive late change to the contents of the Unit Guide (excluding housekeeping changes and corrections of errors) if the change is proposed after the Unit Guide has been published. Approve as appropriate.
Facilitate meetings of relevant groups within discipline areas to peer review Unit Guides in accordance with the curriculum review schedule
Consult with the Unit Convenor, or Program Manager (MUIC), and Head of Department, or Program Manager (MUIC), regarding these reviews.
FACULTY STUDENT ADMINISTRATION MANAGER, OR STUDENT SERVICES MANAGER (MUIC)
At the end of each study period archive each Unit Guide. Provide a copy of, or access to, the Unit Guide on request.
UNIT GUIDE ANNUAL REVIEW WORKING GROUP
Consider, and where appropriate, approve the addition of/change to required fields in the officially approved University Unit Guide system.
5 RELEVANT LEGISLATION
6 KEY RELATED DOCUMENTS
Assessment Policy / Schedule 6 Unit Guide Requirements
Chair, Senate Learning and Teaching Committee
Chair, Senate Learning and Teaching Committee
29 May 2018
Date of Commencement
For Units with a teaching start date of 30 July 2018 or later
Date for Review
Documents Superseded by this Procedure
Unit Guide Policy and Procedure Approved 1 Feb 2012
11 December 2018 - Update to MUIC staff position titles following management restructure, including within Procedure Flowchart.
17 July 2018 - minor amendment to add 'or nominee' for certain responsibilities of the Head of Department, Program Director or Program Manager (MUIC).