Study for Staff

Study for Staff

SUMMARY

The Study for Staff Procedure establishes the purpose and eligibility criteria for Macquarie University employees to participation in the ‘Study for    Staff’ program.

PROCEDURE

Purpose

‘Study for    Staff’ is a program by which staff of Macquarie University may attend    lectures at the University, without formal enrolment in a degree program and    without undertaking the associated assessment activities. The study is    considered part of a staff member’s approved professional development.

Note that attendance    at lectures is not recognised as contributing to a formal qualification.

This procedure describes the purpose of, and eligibility for, this program.

Procedure

This procedure requires actions by the following:

ELIGIBILITY
Staff must be currently employed by the University on either a continuing    or fixed term (minimum two years) basis.

EXCLUSIONS
Staff enrolled in award programs (such as a degree at the University)    are excluded from the ‘study for staff’ program for any lectures related to    their degree.

SCOPE
This scheme is limited to lectures. Tutorials, field trips, placements    and similar are outside scope. Requests to participate in these additional    unit activities will be dependent on the needs of the work unit and approval    by the Unit Convenor.

Attendance    at lectures will not be considered as meeting prerequisite, admission, or degree    requirements for any Macquarie University degree. If the staff member wishes    to undertake a qualification incorporating the unit, they would need to officially    enrol in the unit and complete all unit requirements, including all    assessment tasks.

REQUIREMENTS
  • A staff member may attend no more than one lecture series per    session.
  • The appropriate level of participation in lectures will be determined    by the Unit Convenor. Staff who attend under the ‘Study for Staff’ program are    not required to complete assessment tasks, including examinations.
  • Staff attending lectures under the ‘Study for Staff’ program    will not be officially enrolled in the unit as a student. As such, they will    not receive a grade and no academic transcript will be available to be issued.
  • Time for attendance at lectures is regarded as part of staff    development and as such is regarded as work time. Any additional study time    required is to be undertaken by the staff member in their own time.
  • There is no tuition fee payable by a staff member to attend    lectures under the ‘Study for Staff’ program.

Staff Member

APPLY
Review    the unit offerings across the University. Where you believe a unit has career    and/or professional development potential, include the details in your annual    Performance Development and Review (PDR) development plan. Discuss with your    supervisor. Apply, in writing, to your supervisor outlining the benefits of    your attendance at the lecture series for the unit.

Where the request is approved by your supervisor, submit this written approval to the Faculty Student Administration Manager for their review.

Supervisor / Manager

REVIEW REQUEST
Consider    the staff member’s request. Check to see if the unit has been identified by the    staff member through their PDR as an agreed development activity.

Assess whether attendance at the lectures:
  • will develop skills and/or knowledge that are transferable to    the workplace
  • is relevant to the staff member’s current role and the functions    they may reasonably be expected to perform, and
  • is relevant to the strategic priorities of the work unit and/or University.
APPROVE/DECLINE REQUEST
Where the request is approved, provide written approval to the staff member.

Faculty Student Administration Manager

REVIEW REQUEST
Consider a staff member’s request. In making a recommendation to the Unit Convenor determine:
  • if there is space available in the unit
  • whether the staff member meets unit pre/corequisites.

Submit    the recommendation to the Unit Convenor for a final decision.

APPROVE/DECLINE REQUEST
Where the request is approved:
  • provide written confirmation of approval to the staff member to    attend the requested lecture series
  • enter the staff member on the iLearn system as an ‘Observer’ (previously    known as unit ‘auditor’) to permit access to the unit lecture materials.
Where the request is not approved, provide brief reasons to the staff member.

Unit Convenor

REVIEW REQUEST
Consider    a staff member’s request to attend lectures.

APPROVE/DECLINE REQUEST
Determine if appropriate to approve or not. Notify the Faculty Student    Administration Manager accordingly.

Where    attendance is not considered appropriate, advise the Faculty Student    Administration Manager of the reason(s) and ask them to advise the staff    member accordingly.

NOTE ATTENDANCE
Note that the staff member will attend the lecture series as a unit observer.

Procedure Information

Contact OfficerManager, Organisation and Staff Development
Date Approved12 July 2012
Approval Authority

Vice-President, Human Resources

Date of Commencement12 July 2012
Amendment History

28 June 2019 - Amendment to position title: ‘Director, Human Resources’ updated to ‘Vice-President, Human Resources’ with effect from 6 June 2019.

Date for Next ReviewJuly 2015
Related DocumentsAcademic Staff Enterprise    Agreement
Professional Staff    Enterprise Agreement
Secondment Guideline
KeywordsStaff study, professional development
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