The Room Booking Policy establishes how to book a facility and the priority order in which activities are booked.
|Purpose||To describe how to book a facility and the priority order in which activities are booked.|
Every year, Property receives thousands of booking requests for a large variety of University and general public activities.
Property aims to book rooms in a fair and equitable way. Activities are therefore prioritised according to importance using a documented system in order to be consistent, transparent and as fair as possible in processing booking requests.
Casual Room Booking: ad-hoc activities (priority levels 5-11) that are booked after the class timetable is finalized.Hire: to pay for the use of a facility for a chargeable activity.
|This policy applies to:
Rooms are primarily provided to support University teaching activities.
Rooms are also provided for University administrative, student group and staff activities.
Rooms may also be available on weekends and session breaks to the general public for a limited range of activities.
Property will maintain a schedule of Activity Categories that shows the no charge and chargeable activities.
Casual Room Booking
Student groups and the general public must contact Campus Life directly about their Casual Room Bookings.
All groups making Casual Room Bookings must describe their activity fully or give a detailed reason to support their request.
All groups must allow at least two working days for their Casual Room Booking request to be confirmed by Property.
All bookings are subject to approval by Property.
Common Meeting Rooms (non-CAP rooms)
Note the following:
|Contact Officer||Manager, Planning Services, Macquarie University Property|
|Date Approved||9 May 2011|
Vice-President, University Services and Strategy
|Date of Commencement||9 May 2011|
15 August 2019 – Updated Approval Authority from Chief Operating Officer and Deputy Vice-Chancellor to Vice-President, University Services and Strategy in accordance with responsibilities per Delegations of Authority Register.
29 May 2017 - update Approval Authority from Deputy Vice-Chancellor and Chief Operating Officer to Chief Operating Officer and Deputy Vice-Chancellor.
|Date for Next Review||January 2014|
Facilities Hire PolicyActivity Categories
Web Room Booking system
|Policies /Rules Superseded by this Policy||Room Booking Priority Policy (3 September 2009)|
|Keywords||Room Bookings, Priority, Class, Timetabling, Event, Student Group, Public, CAP|