Organisational Unit Reviews
The Organisational Unit Reviews Procedure establishes the responsibilities, documentation and format for the ongoing reviews of organisational units at Macquarie University.
|To establish the responsibilities, documentation and format for the ongoing reviews of organisational units at Macquarie University.|
Reviews form part of the evaluation element of the University’s Quality Enhancement Framework. The Macquarie University Ethics Statement forms the foundation for reviews of organisational units.
Unscheduled reviews will also be undertaken in response to a risk analysis.
In some cases reviews may be undertaken by an external agency to the University, for example, professional services and cross-University services.This Procedure does not apply to reviews for:
ESTABLISH A REVIEW SCHEDULE
RECEIVE REVIEW DOCUMENTATION
Receive the Review Panel membership.
Receive the Review Report.
Receive and accept the Progress Report against the recommendations of the Review Report.Receive and adopt the Final Review Report.
DEVELOP TERMS OF REFERENCE
Obtain approval from the Executive Dean / Head of Office and forward the Terms of Reference to the Quality Enhancement Committee.
FORM A REVIEW PANEL
Propose review panel membership, including the panel chair, to the Executive Dean / Head of Office.The Review Panel is to consist of:
PREPARE A SELF-EVALUATION REPORT
Ensure the Teaching Standards Framework is one source of data included within the SER.
Provide a soft copy of the SER to the Review Panel Secretary at least 15 working days before the review visit, to allow time for distribution to Review Panel members.
The SER is a confidential document and will only be made available to relevant Macquarie University staff members and the Review Panel.
DEVELOP AN IMPLEMENTATION PLAN
Once approved, forward the Implementation Plan to the Quality Enhancement Committee. In order to close the loop and engender good relationships with partner universities and disciplinary colleagues, forward the Implementation Plan to the Review Panel to inform them of actions planned in response to their recommendations.
REPORT ON PROGRESS AGAINST THE RECOMMENDATIONS
|The Review Panel is responsible for:
UNDERTAKE THE REVIEW
No anonymous submissions will be accepted.
On the basis of the pre-review meeting discussion, the Chair may call for additional information from the Head of Department / Head of Organisational Unit being reviewed.
The program will include interviews with the head of the unit, senior staff in the unit, other staff (academic and professional), students (undergraduate and postgraduate and including both coursework and research), alumni and any key stakeholders, eg Chair of an Advisory Board, representatives of professional associations and employing bodies. If the unit being reviewed is a service provider, stakeholders are to include “customers”.
The program will include the opportunity for confidential sessions, if requested. These are to be pre-arranged with the Chair. The Chair will decide whether a written submission or personal interview is required.
The Review Chair will chair, monitor time and ensure that all appropriate questions have been asked. The visit will conclude with the Chair providing an oral summary of the main findings to the Head of Department and Executive Dean, or Head of Organisational Unit and Head of Office.PREPARE A REVIEW REPORT
The Review Report will follow the format set by the Terms of Reference and will contain the following information:
Once the Review Panel Chair has made decisions on any requested changes to the draft report, it will become the Final Review Report.
A draft report will normally be completed, signed off and sent to the Head of Department and Executive Dean, or Head of Organisational Unit and Head of Office, within six weeks of the review visit. The Secretary will then forward the Final Review Report to the Quality Enhancement Committee for consideration.Once the Final Review Report has been considered and formally adopted by the Quality Enhancement Committee, the Secretary will place the report on the Quality Enhancement Framework website.
|Recognising the lack of administrative support available within departments, the following duties are to be undertaken by the faculty or office equivalent:
Review the appropriateness of the Terms of Reference.
Recommend the review panel membership to the Deputy Vice-Chancellor (Provost).
Advise the Head of Department / Head of Organisational Unit of the approved review panel membership.
Receive draft and final Review Reports.Sign off the Implementation Plan.
|Deputy Vice-Chancellor (Provost)|
Appoint the Review Panel Chair and approve the review panel membership.Pay the travel costs for members of the Review Panel who are attending from overseas.
|Contact Officer||Executive Officer, Office of the DVC (Provost)|
|Date Approved||20 October 2011|
|Approval Authority||Quality Enhancement Committee|
|Date of Commencement||20 October 2011|
|Amendment History||October 2011 – updated to change the name of the Review Panel and make faculties responsible for the costs of Reviews|
|Date for Next Review||October 2014|
|Keywords||Quality Enhancement, Committee, Framework, Quality Reviews, Reviews, Self-evaluation Report|
Asset ID = 422955