The Motor Vehicle Policy establishes the University’s approach to the supply, maintenance and use of University owned vehicles.
|Purpose||To outline Macquarie University’s approach to the supply, maintenance and use of University owned vehicles.|
All vehicle purchases are to support the strategic aims of the University. Purchases will demonstrate value for money and high levels of probity, whilst adhering to the principles of life cycle costing, and minimising adverse environmental and social impacts through the selection of sustainable vehicles.The University actively supports the Australian Government’s initiative for ‘green vehicles’. It requires the Green Vehicle Guide to be used, as this takes into consideration:
Business Travel is defined as follows:
|Scope||This policy applies to all staff of the University including staff in each of its controlled entities.|
|PURCHASE OF VEHICLE |
When purchasing a vehicle, Faculties/Offices will do the following in consultation with Business Services,Office of Financial Services (OFS):
DEPARTMENTAL ‘POOL’ VEHICLES
USE OF VEHICLES
All non-business travel use (i.e. personal use) will be deemed as a Fringe Benefit. The Fringe Benefit Tax will be applied.
The driver of the vehicle must have a current Driver’s Licence.
A logbook will be maintained by the designated driver.
It is the responsibility of each Faculty/Office to ensure that a logbook is maintained.
E-Toll accounts will be provided for University vehicles only. All charges will be charged to a nominated account. A University credit card must not be used for E-Toll accounts.
The Faculty/Office is responsible for their use and all charges.
DISPOSAL OF VEHICLES
All disposals must be organised by the Faculty/Office through Business Services, OFS. All sets of keys and all log books must be handed in with the vehicle. The vehicle must be in a clean condition with all rubbish and belongings removed.
The Faculty/Office will receive the auction proceeds.
It is the responsibility of each Faculty/Office to ensure that:
Only University-owned vehicles are covered by the University’s Motor Vehicle Insurance Policy. No privately owned vehicles will be covered by the University’s insurance, even if being used on University business.
The University will not accept any liability whatsoever which may arise from use of a private vehicle on University business.COMPLIANCE AND BREACHESThe University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).
|Contact Officer||Purchasing Manager, Office of Financial Services|
|Date Approved||20 July 2011|
Vice-President, Finance and Group Chief Financial Officer
|Date of Commencement||20 July 2011|
5 July 2019 - Amendment to position title: ‘Chief, Financial Officer’ updated to ‘Vice-President, Finance and Group Chief Financial Officer’ with effect from 6 June 2019.
November 2014 – added FBT Guideline
|Date for Next Review||July 2014|
|Related Documents||Green Vehicle Guide |
Government Vehicle Contract
Fringe Benefit Tax Guideline
|Policies / Rules Superseded by this Policy||Nil|
|Keywords||Sustainable, Procurement, Purchasing, Motor Vehicle, Car|
Asset ID = 423003