Leave - Special Leave

Leave - Special Leave


The Special Leave Procedure establishes the steps and responsibilities associated with applying for   and taking special leave.


PurposeTo detail the steps and responsibilities associated with applying for and taking special leave.


This procedure requires actions by the following: The key activities in this procedure are:
  • request special leave
  • consider requests for special leave
  • approve special leave
  • advise of outcome.
Staff MemberREQUEST
Notify your Executive Dean/Head of Office, in writing, of your request for special leave.
Executive Dean/Head of Office

Consult with the   staff member and their supervisor to determine whether special leave would be   appropriate in the circumstances.

Where appropriate, recommend the request for special leave to the Vice-President, Human Resources for consideration.

Vice-President, Human   Resources

In determining approval for special leave, consider such matters as the:
  • reason for the request
  • nature and likely duration of the illness, injury or  incapacity
  • prognosis for return to full duties
  • staff member’s employment and leave history
  • staff member’s performance, and
  • other financial options available to the staff member including incapacity benefits, insurance policies etc.
Where appropriate, approve the special leave request.

Human Resources Officer

Notify the staff member and the Executive Dean/Head of Office, in writing, of the outcome of   the request.

Where approved, process the special leave application and maintain records for reporting and compliance purposes.

Procedure Information

Contact OfficerManager, Employee Relations, Human Resources Section
Date Approved25 February 2013
Approval AuthorityVice-President, Human Resources
Date of Commencement25 February 2013
Amendment History

13 June 2019 - Amendment to position title: ‘Director, Human Resources’ updated to ‘Vice-President, Human Resources’ with effect from 6 June 2019.

Date for Next ReviewFebruary 2016
Related Documents

Leave without Pay Procedure
Personal Leave Policy / Procedure

Macquarie University Enterprise Agreement

Application for Leave (Form 17.01ab)
KeywordsSpecial Leave, Personal Leave, Illness, Injury, Incapacity

Asset ID = 423330

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