Leave - Leave Without Pay

Leave - Leave Without Pay


The Leave Without Pay Procedure establishes the steps and responsibilities associated with applying for and taking leave without pay.


PurposeTo detail the steps and responsibilities associated with applying for and taking leave without pay.


Leave without pay  is not an entitlement and will be subject to the convenience of the University.

It is expected that  a staff member will have exhausted all available paid leave entitlements before applying for leave without pay.

This procedure requires actions by the following:
Staff MemberREQUEST
Notify your Executive Dean/Head of Office, in writing, of your request for leave without pay.

Executive Dean/Head of Office

Consult with the staff member and their supervisor to determine whether leave without pay would  be appropriate in the circumstances.

Where appropriate, recommend and submit Application for  Leave (Form 17.01ab) to Human Resources (HR).

Requests in excess of twelve months Where there is support for leave without pay which exceeds twelve months, submit the request to the Director, Human Resources for consideration and approval.
Director, Human Resources

PROCESS REQUEST Consider and approve, as appropriate, a request for leave without pay in excess of twelve months.

Human Resources OfficerPROCESS REQUEST
Process a leave without pay request and maintain records for reporting and compliance purposes.

Procedure Information

Contact OfficerManager, Employee Relations, Human Resources
Date Approved20 December 2011
Approval Authority

Vice-President People and Services

Date of Commencement20 December 2011
Amendment History
26 March 2020 - Amendment to position title: ‘Vice-President, Human Resources’ updated to ‘Director, Human Resources’.
17 March 2020 – Approval Authority updated to Vice-President People and Services in accordance with University Delegations of Authority.
13 June 2019 - Amendment to position title: ‘Director, Human Resources’ updated to ‘Vice-President, Human Resources’ with effect from 6 June 2019.
December 2011 – 3 year review completed. Increased from 6 to 12 months the  requests which require approval by the Director, HR
September 2009 – alignment with University  Policy Framework
Date for Next ReviewDecember 2014
Related Documents

Personal Leave Policy / Procedure
Special Leave Procedure

Application for Leave  (Form 17.01ab)

Macquarie  University Enterprise Agreement
KeywordsLeave Without Pay, Personal Leave
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