Learning and Teaching Awards and Grants

Learning and Teaching Awards and Grants

SUMMARY

The Learning and Teaching Awards and Grants Policy establishes the University’s commitment to the provision of annual learning and teaching award and grant schemes. The Procedure outlines responsibilities associated with funding, designing and administering these grant schemes.

POLICY

1     PURPOSE

To outline the University’s commitment to the provision of annual learning and teaching award and grant schemes. It outlines the principles that the University will apply in order to:

  1. Enhance the quality of teaching and the student experience of learning;
  2. Build staff capability in the scholarship and practise of learning and teaching;
  3. Reflect the importance of connecting and collaborating as a strategic priority;
  4. Recognise, reward, celebrate and promote exemplary learning and teaching activities across the University; and
  5. Increase staff engagement in, and success with internal and external teaching awards and grants.

2     BACKGROUND

The University’s provision of learning and teaching award and grant schemes is critical to achieving strategic priorities identified in University’s Strategic Plan, Our University: A Framing of Futures; specifically:

  1. A culture of transformative learning in a research-enriched environment;
  2. An accelerating and impactful performance in discovery;
  3. Emboldening Macquarie University’s recognition and international presence; and
  4. Improving those aspects of our support services to realise this aspiration and vision.

The schemes assist the portfolio of the Deputy Vice-Chancellor Academic, Faculties and Offices achieve priorities outlined in the Learning and Teaching Strategic Framework.

3     SCOPE

This Policy applies to Academic and Professional staff and students at all campuses and locations of the University.

4     DEFINITIONS

Commonly defined terms are located in the University Glossary.

5     POLICY STATEMENT

Macquarie University will:

Offer annual Learning and Teaching Award and Grant schemes. These awards and grants will:

  1. Recognise and reward scholarship in learning and teaching, and learning and teaching excellence;
  2. Be as practical as possible administratively for applicants and administrators;
  3. Outline processes that support applicants, Faculties and Offices. These processes will incorporate peers and students in nomination and post-award process, provide support, including up-to-date online information, information sessions, writing sessions, and mentoring during the development of application. Post award activities will also be scheduled associated with successful award and grant recipients; and
  4. Encourage a seamless transition between Departmental, Faculty, University, and National schemes.

Celebrate successful applicants as leaders and role models. This will be achieved through:

  1. Communications and events;
  2. The dissemination of learning and teaching project outcomes through University fora, including workshops and online resources; and
  3. Supporting successful applicants to establish and build national networks; achieved through the integration of Macquarie University into State and National Learning and Teaching networks, assisting applicants to develop their University award or grant to become a potentially successful National award or grant through peer review of their applications.

Disseminate the learning gained by successful Award and Grant applicants. This will be achieved through:

  1. Offering their participation as mentors for future award and grant applicants; and
  2. Providing opportunities for successful award and grant applicants to promote good practice and innovations in learning and teaching both within the University and more broadly across the sector. Good practice in this regard includes being mindful of appropriate ways to handle personal and health information in the drafting and submission of an application (see Procedure for more information).

6     RELEVANT LEGISLATION

Privacy and Personal Information Protection Act 1998 (NSW)
Health Records and Information Privacy Act 2002 (NSW)

7     KEY RELATED DOCUMENTS

The Learning and Teaching Awards and Grants Procedure (see tab above)
Our University: a Framing of Futures, 2013
Learning and Teaching Strategic Framework White Paper
Learning and Teaching Awards and Grants website
Privacy Management Plan
Academic Promotion Policy / Procedure

8     NOTES

Contact Officer
Project Manager, Office of the Pro Vice-Chancellor Learning and Teaching
Implementation Officer
Office of the Pro Vice-Chancellor Learning and Teaching
Approval Authority / Authorities
The Pro Vice-Chancellor Learning and Teaching & Academic Senate
Date Approved
16 February 2016
Date of Commencement
February 2016
Date for Review
February 2019
Documents Superseded by this Policy
Learning & Teaching Awards Policy / Procedure approved 4 September 2012
Administration of Internal Learning & Teaching Grants Procedure approved 10 April 2013
Applying for Internal Learning & Teaching Grants Procedure approved 10 April 2013
Teaching Index Policy / Procedure / Schedule approved 12 December 2013 / 13 May 2013 / 12 December 2013
Amendment History
n/a

PROCEDURE

1     PURPOSE

To outline responsibilities associated with funding, designing and administering Learning and Teaching Award and Grant schemes (and Policy), and in these ways, supporting the implementation of the Learning and Teaching Awards and Grants Policy.

2     SCOPE

This Procedure applies to all staff and students at all campuses and locations of the University.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary.

4     RESPONSIBILITIES AND REQUIRED ACTIONS

Print version of Internal Awards and Grants Procedure Flowchart (PDF)
Print version of External Awards and Grants Procedure Flowchart (PDF)

Please click on each item of the flow chart to see more information.  If you have difficulty accessing the documents contact policy@mq.edu.au or phone 02 9850 4791.

AWARDS ceremony coordinatedAwards/Grants Panel  to provide feedback to ApplicantAssociate Dean / Director to provide feedback to ApplicantAPPLICANTAPPLICANTAdvise AD L&T/Director and Office PVCL&T  of intention...GRANT management according to relevant guidelinesAPPLICANTResearch Master DatabaseResearch Master DatabaseOFFICE OF PVC L&TMQ L&T Awards & Grants WebsiteMQ L&T Awards & Grants WebsiteSubmit endorsed application in accordance with instructionsNOYESPVC L&T  convenes relevant  AWARDS/GRANTS PANEL  in...SUCCESSFUL?NOYESASSOC DEANS L&T / DIRECTOR OF OFFICEENDORSED?APPLICANTPrepare application against set criteria and submit to relevant...PVC L&T with  ASSOC DEANS L&TDesign, approve and promote  relevant internal schemesDetermine Annual Funding for L&T Internal Awards and Grants...L&T Awards & Grants ProcedureL&T Awards & Grants PolicyMQ L&T Awards & Grants WebsiteMQ L&T Awards & Grants WebsiteReceive feedback on submission (Awards only)Associate Dean / Director to provide feedback to ApplicantASSOC DEANS L&T / DIRECTOR OF OFFICEAPPLICANTAdvise AD L&T/Director and Office PVCL&T of intention...GRANT management according to relevant guidelinesNOPVC L&TSubmit application to Research Office for compliance checking...OFFICE for LEARNING & TEACHINGDVC(A)Consult widely with L&T colleagues and supervisor regarding...Consult widely with L&T colleagues and supervisor regarding...Consult widely with L&T colleagues and supervisor regarding...Office for Learning & Teaching  Awards & Grants websiteOffice for Learning & Teaching  Awards & Grants websiteOffice for Learning & Teaching  Awards & Grants websiteOffice for Learning & Teaching  Awards & Grants websiteResearch Master DatabaseResearch Master DatabaseOFFICE OF PVC L&T / RESEARCH OFFICE & APPLICANTFor Awards: PVC L&T For Grants: APPLICANTMQ L&T Awards & Grants WebsiteMQ L&T Awards & Grants WebsiteSubmit endorsed application to OLT in accordance with...YESSUCCESSFUL?NOYESENDORSED?APPLICANTSubmit application to DVCA for endorsementAPPLICANTPublish and promote all OLT Awards and Grants SchemesL&T Awards & Grants ProcedureL&T Awards & Grants PolicyMQ L&T  Awards & Grants WebsiteMQ L&T  Awards & Grants Website

Processes for all Learning and Teaching award and grant schemes can be found here

STAFF
It is an expectation that all Macquarie University staff will keep abreast of award and grant opportunities made available both internally (Centrally, within Faculties, Departments and Offices), and externally via Government, Private Sector and other Non-Government and Research bodies. Staff must also ensure they adhere to the University’s privacy obligations, in accordance with the Privacy Policy and Privacy Management Plan as follows:

  • Personal and health information contained in applications (eg student names, details of enrolment or admission at the University, other personal identifiers, the fact of any learning difficulties or disabilities) must only be included in an application with the consent of the individual to who the information relates.
  • The parts of the application which contain person and health information of anyone but the applicant must be kept confidential to the assessment panel and those facilitating the award/grant process. Personal and health information must not be made public through the publication of applications online, for example, unless the identity of individuals is redacted (and not reasonably ascertainable) or removed altogether

DEPUTY VICE-CHANCELLOR ACADEMIC
The Deputy-Vice Chancellor Academic portfolio provides annual funding for a range of Learning and Teaching award and grant schemes administered by the Office of the Pro Vice-Chancellor Learning and Teaching. For the purposes of the remaining section of this document, all references to grants and awards are associated with Learning and Teaching.

LEARNING AND TEACHING LEADERS
Award and grant scheme design is undertaken by the Office of the Pro Vice-Chancellor Learning and Teaching in consultation with Faculty Associate Deans Learning and Teaching. Ultimately it is at the discretion of the Deputy Vice-Chancellor Academic and Pro-Vice Chancellor Learning and Teaching to determine annual scheme offerings and available annual funds.

 

Internal Grants & Awards

External Grants & Awards

The Office of the Pro Vice-Chancellor Learning and Teaching

Provides administrative, communications and events support for all internal award and grant schemes. Annually, the Office of the Pro Vice-Chancellor Learning and Teaching funds and coordinates the formal presentation of Vice-Chancellor awards for Learning and Teaching to successful staff. 

Provides administrative, communications and events support for all Office for Learning and Teaching (external) award and grant schemes in consultation with Learning and Teaching Leaders and the Research Office (pre-award).

Associate Deans Learning and Teaching within Faculties, and Directors of Offices

Supports staff in their engagement with Learning and Teaching awards and grant schemes, the development of applications (peer-review), endorsement of submissions and active promotion of such opportunities to staff.

Grant and awards Panels

At a minimum, will comprise of expert representatives from across the University including:

  • the Deputy Vice-Chancellor Academic
  • the Pro Vice-Chancellor Learning and Teaching,
  • the Chair Academic Senate,
  • Faculty Associate Deans Learning and Teaching
  • & Students.

In the case of the Vice-Chancellor’s Awards for Learning and Teaching, the Vice-Chancellor must endorse panel representation prior to the panel meeting; and the decisions made by the Panel to make award prizes available.

In the case of applications to Office for Learning and Teaching schemes, the Deputy Vice-Chancellor Academic (or delegate), is required to endorse all submissions prior to submission.

Finance Staff

The Finance Coordinator in the Office of the Deputy-Vice Chancellor Academic is responsible for:

  • Providing grant and award budget ledger to the Office Pro-Vice-Chancellor Learning and Teaching
  • Ensuring income allocation to successful grant and award recipients including internal journal between the PVC L&T Faculties, departments and Office (as specified) and associated communications
  • Ensuring inter-year reallocations and requests are managed with approval from the CFO.
  • Ensuring accurate forecasting between calendar years based on commitments.

Faculty and / or Office Finance Officers are responsible for:

  • Financial approval of grant expenses out of established accounts in liaison with grant recipients.
  • Assistance with budget development advice and acquittal of grants budgets.

Where external contractual arrangements exist (post-award) between Macquarie University and the Office for Learning and Teaching the Financial Control (finance central) is responsible for:

  • Set up of accounts (APLI form)
  • Receipt of federal government cash payments (installments)
  • Administration of carry forward associated with government grants
  • Financial acquittal of government grants.

Human Resources

Human Resources staff are required to provide low-level advice and support in the employment of grant-related project staff resulting from successful grants.

Research Office

The Research Office Ethics Committee is responsible for reviewing applications for ethics associated with all successful grants.

The Research Office Pre-Award team is responsible for providing compliance feedback on all OLT applications administered by Macquarie University prior to consideration by the Deputy Vice-Chancellor Academic (pre-award).

The Pre-Award team is also responsible for ensuring all the OLT APLI form is complete prior to submission. The APLI records approvals and creates and internal record on Macquarie University’s Research Master database.

The Post-Award team manages all post-award processes consistent with standard research practice including liaison with OFS and the funding body – in this case the Australian Government.

5     RELEVANT LEGISLATION

Privacy and Personal Information Protection Act 1998 (NSW)
Health Records and Information Privacy Act 2002 (NSW)

6     KEY RELATED DOCUMENTS

Learning and Teaching Awards and Grants website
Privacy Management Plan

7     NOTES

7.1
Contact Officer
Project Manager, Office of the Pro Vice-Chancellor Learning and Teaching
7.2
Implementation Officer
Project Manager, Office of the Pro Vice-Chancellor Learning and Teaching
7.3
Approval Authority / Authorities
Pro Vice-Chancellor Learning and Teaching and
Academic Senate
7.4
Date Approved
16 February 2016
7.5
Date of Commencement
February 2016
7.6
Date for Review
February 2019
7.7
Documents Superseded by this Procedure
Learning & Teaching Awards Policy / Procedure approved 4 September 2012
Administration of Internal Learning & Teaching Grants Procedure approved 10 April 2013
Applying for Internal Learning & Teaching Grants Procedure approved 10 April 2013
Teaching Index Policy / Procedure / Schedule approved 12 December 2013 / 13 May 2013 / 12 December 2013
7.8
Amendment History
Oct 2016 - update of flowchart to conform with Macquarie University branding.
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