International Agreements

International Agreements

SUMMARY

The International Agreements Policy provides the University's strategic framework in relation to managing agreements for collaboration with international institutions and organisations. The Procedure provides further information on the the steps to obtain approval for establishing a new, or renewing an existing, agreement with an international partner institution or organisation.

POLICY

PurposeTo provide the strategic framework to establish and manage agreements for collaboration with international institutions and organisations.
Overview

The University develops and enhances opportunities for engagement with international institutions and organisations in order to achieve its strategic goals. The University’s Academic Plan, and Research Strategy seek to enhance and ensure the quality of educational activities and strategic partnerships.

Academic co-operation and collaboration is a fundamental foundation of teaching and research excellence. The creation and development of mutually enriching strategic alliances supports the University’s objective of being internationally recognized for teaching and research excellence.

In order to achieve strategic goals relating to learning, teaching and community engagement, the University will actively seek alliances with key institutions abroad which can contribute to supporting identified goals and objectives. In this pursuit the University limits formal international collaborations to affiliations which are consistent with or which enhance the University’s reputation.

In order to achieve this objective, the University will develop and maintain international partnerships to facilitate activities which include, but are not limited to:
  • Academic Cooperation
  • Articulation/Pathways
  • Dual Degrees
  • Joint Degrees
  • Research collaboration
  • Staff Exchange
  • Student Exchange
  • Study Abroad
  • Transnational Education

The majority of partners will be education institutions, but partners may also be government departments, not-for-profit organisations and private corporations. It is intended that the University will focus on developing relationships with high-quality institutions which are consistent with or will enhance the University’s reputation. Collaborative relationships with partner institutions will be grounded in prudent financial and administrative management, thorough risk analysis and due diligence in decision making.

This policy will ensure alliances with approved international partners are formalised in agreements and that decisions are made in accordance with University’s strategic direction, delegations of authority and with awareness of domestic and international regulatory and legislative requirements.

DEFINITIONS

Agreement: a legally-binding contract

Faculty/Departmental Engagement: where a Faculty, Department or administrative unit commits to obligations specified by an agreement. The level of risk exposure is at the Faculty, Departmental or administrative unit level.

Examples of Faculty/Departmental level engagements include:
  • collaborative research and/or teaching at the Faculty level
  • Internships, Practicum Placements

Institutional Engagement: where the University commits to an institution-wide obligation and is exposed to substantial risk. For this reason, an agreement is required to provide the details of the activity, responsibilities and obligations.

Examples of Institutional-level engagements include:
  • Transnational Education - with either offshore or onshore partner institutions which may include the marketing, recruitment, enrolment and delivery and assessment of programs of study in an offshore location, where delivery includes a face-to-face component regardless of whether or not the education and/or training leads to a MQ award
  • Dual Degrees - the completion and awarding of two degrees at two separate institutions which includes credit for previous studies arrangements
  • Joint Degrees - the completion of two single degrees at two institutions awarded at the completion of the combined study period and involving one testamur representing both institutions
  • Student Exchange - a bilateral agreement for the benefit of students and staff which involves credit transfer arrangements on a non-award basis. The principle of balanced reciprocity underpins Student Exchange agreements
  • Study Abroad - an agreement to facilitate a student’s participation in a non-award fee-paying short-term, session or year-long placement at the University. Study Abroad agreements articulate credit transfer arrangements
  • Articulation Pathways - which facilitate the progression of students from a partner institution to the University. Articulation involves the recognition of a completed award of a partner institution through the transfer of specified credit to a program offered by the University.

Scope

This policy relates to collaborative arrangements at the Faculty/Department or Institutional (University) level which are implemented through an agreement.

This policy applies to all employees and academic and administrative units within the University and its Controlled Entities

Policy

Levels of EngagementThere will be two levels of engagement:
  • Faculty/Department
  • Institutional.

AgreementsA Faculty/Department-level or Institutional-level arrangement will be regulated through an agreement.

Agreements may be bilateral or multilateral.

Agreements will be:
  • based on diligent financial and administrative management practices
  • subject to appropriate quality assurance and risk management requirements
  • supported by a sound business case.

ADMINISTRATION
Agreements which have a research focus or are research-specific will be administered through the Research Office.

Agreements which have a non-research focus will be administered by Macquarie International.

REVIEW AND APPROVAL
The General Counsel is required to review all agreements.

The Executive Dean is required to approve proposals for international agreements and make a recommendation to the Deputy Vice-Chancellor ( International).

The Academic Senate is required to approve academic proposals for international agreements.

The Deputy Vice-Chancellor ( International) is required to approve and sign all proposals for international agreements.

The Deputy Vice-Chancellor ( International) is required to sign all international agreements.

COMPLIANCE AND BREACHESThe University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).

Policy Information

Contact OfficerAssociate Director, International Relations
Date Approved28 March 2011
Approval AuthorityDeputy Vice-Chancellor (International)
Date of Commencement28 March 2011
Amendment History4 September 2014 – amendments to reflect current organisational structure
December 2011 – updated with Compliances and Breaches statement
Date for Next ReviewMarch 2013
Related Documents

Contract Management Policy
International Agreements Procedure (see tab above)

Macquarie University Academic Plan
Macquarie University Research Strategy

Template
Proposal for Establishing an International Agreement
Policies / Rules Superseded by this Policynil
KeywordsInternational, Agreement, Contract

PROCEDURE

Purpose

To outline the steps to obtain approval for establishing a new, or renewing an existing, agreement with an international partner institution or organisation.

Procedure

This procedure requires actions by the following:

Staff Member

PREPARE
If you identify the need for an international agreement with a suitable partner institution or organisation, seek initial endorsement from the Executive Dean.

Contact the Associate Director, International Relations for information on existing agreements with the institution or organisation, and for assistance with the approval process.

DOCUMENT
For transnational agreements only:
  • assist the International Agreements Coordinator to complete Part 1 of the Quality Assurance Assessment
  • complete Part 2 of the Quality Assurance Assessment
  • submit the Quality Assurance Assessment to the Executive Dean for approval
  • prepare an Academic Case with the assistance of the International Agreements Coordinator.

Complete a Proposal for Establishing an International Agreement, identifying the agreement required.

OBTAIN APPROVAL
Obtain approval as follows:
  • Proposals that do not include program deliveryObtain Executive Dean approval for a Proposal for Establishing an International Agreement which requires a Memorandum of Understanding or a Student Exchange Agreement.
  • Proposals that include program deliverySubmit an Academic Case and a Proposal for Establishing an International Agreement for dual degree, articulation or transnational arrangements, for approval by the:
    • Executive Dean
    • Faculty Standards and Quality Committee
    • Academic Standards and Quality Committee
    • Academic Senate.
Forward the approved Proposal for Establishing an International Agreement to the International Agreements Co-ordinator.

Associate Director, International Relations

ADVISE AND ASSIST WITH THE PROPOSAL
  • provide advice and assistance with the proposal approval process as required
  • arrange for the Proposal for Establishing an International Agreement to be approved and signed by the Deputy Vice-Chancellor (International)
CO-ORDINATE THE AGREEMENT
  • prepare the appropriate agreement
  • co-ordinate the negotiation of the agreement terms as required
  • liaise with General Counsel
  • co-ordinate the agreement-signing process
  • retain relevant agreement records in both electronic and hard copy formats and ensure all records are centrally archived at Macquarie Memory and in any contracts register/repository
  • provide agreement progress reports to the Office of Institutional Advancement when required

Executive Dean

APPROVE
As appropriate, consider and approve:
  • a Quality Assurance Assessment
  • an Academic Case
  • a Proposal for Establishing an International Agreement.
As appropriate, recommend a Proposal for Establishing an International Agreement to the Deputy-Vice-Chancellor (International).
General CounselReview all international agreements.
Deputy Vice-Chancellor (International)

Approve, as appropriate, a Proposal for Establishing an International Agreement.

Sign all international agreements.

Procedure Information

Contact OfficerAssociate Director, International Relations
Date Approved28 March 2011
Approval AuthorityDeputy Vice-Chancellor (International )
Date of Commencement28 March 2011
Amendment History4 September 2014
Date for Next ReviewMarch 2013
Related DocumentsInternational Agreements Policy (see tab above)

Templates

Academic Case
Business Case for Establishment and Review of Academic Programs Proposal
Quality Assurance Assessment
Memorandum of Understanding

Proposal for Establishing an International Agreement

Student Exchange Agreement
KeywordsInternational Agreement, Academic Case, Quality Assurance, Contract
Back to the top of this page