Higher Degree Research Degree Transfer

Higher Degree Research Degree Transfer

SUMMARY

The Higher Degree Research Transfer Policy establishes the conditions under which Higher Degree Research (HDR) candidates   enrolled at Macquarie University may transfer their degree between either Departments   and Faculties or between different types of HDR degrees.

POLICY

PurposeTo set out the conditions under which Higher Degree Research (HDR) candidates enrolled at Macquarie University may transfer their degree between either Departments and Faculties or between different types of HDR degrees.

Overview

HDR candidates often seek to change the scope or topic area of their   research and thesis during the course of their candidature.

This Policy relates to requests to transfer HDR candidature:
  • between   Departments and Faculties
  • between a   Master of Philosophy and a Doctor of Philosophy or vice versa
  • from a PhD to a joint PhD.
This Policy does not apply to:
  • transfers   between the Doctor of Philosophy and professional doctorate degrees. This   type of transfer will require an application be submitted to enter the new   degree and will be assessed according to the current admission eligibility   criteria.
  • transfers from   the Bachelor of Philosophy/Master of Research or Master of Research to the   Doctor of Philosophy or Master of Philosophy. This type of transfer will   require an application be submitted for direct entry to the Doctor of   Philosophy or Master of Philosophy and will be assessed according to the current   admission eligibility criteria.

DEFINITIONS
Joint Research Degree: joint enrolment by a student in a program   at Macquarie University and selected international partner universities.  A student has supervisors at both   universities and spends time at both universities.  The final thesis is jointly examined and   the two universities may jointly award a degree.

Partner University:  an institution which has entered into a formal written agreement with Macquarie University to facilitate Higher Degree Research programs
ScopeAll HDR candidates enrolled at Macquarie University and University staff engaged in the provision and support of HDR candidates.

Policy

The University requires a change of enrolment of an HDR candidate to   reflect any change in department, faculty or specified HDR degree.

Transfer applications can be submitted to HDRO at any time and, if   approved, are effective from the commencement of the next half year enrolment   period.

Enrolment periods commence on 1 January and 1 July. The closing date for   receipt of transfer applications for the first enrolment period is 7 February   and for the second enrolment period is 7 August.

Transfer applications received after these dates will, if successful,   take effect from the next enrolment period.

TRANSFERS FOR MASTER OF   PHILOSOPHY (MPhil) AND DOCTOR OF PHILOSOPHY (PhD) CANDIDATES

Departments
Transfers between Departments for Master of Philosophy or Doctor of   Philosophy candidates must have the endorsement of the current and proposed new   supervisor, current and proposed Head of Department and the Faculty Associate   Dean (HDR).

Faculties and Macquarie   Graduate School of Management (MGSM)
Transfers between Faculties for these candidates must also have the   endorsement of the Faculty Associate Dean (HDR) of the proposed new Faculty,   and in the case of transfer to MGSM, the Dean of MGSM

Degrees
Transfers from Master of   Philosophy to Doctor of Philosophy
The Higher Degree Research Committee (HDRC) may, on the recommendation   of the Associate Dean (HDR) of the Faculty, or in the case of MGSM, the Dean   of MGSM, in which a candidate for a Master of Philosophy is registered, approve   the transfer of candidature to a Doctor of Philosophy (PhD) after a minimum   of one year and a maximum of one and a half years (or part time equivalent)   following enrolment in the MPhil.

The Faculty must provide assurance that adequate supervision and   facilities are available in the Faculty to support the candidate. The period   of prior enrolment in the MPhil will be counted toward the maximum period in   the PhD.

If the candidate has already met the eligibility requirements to a PhD program the candidate’s principal supervisor must provide a two part statement which makes it clear that the study being undertaken is:
  • likely to reach a level which would satisfy the   expectations of examiners with respect to it making a distinct contribution   to the area in which it deals; having an originality which will be shown by   the discovery of new facts; demonstrating independent critical thinking; and   likely to contain material suitable for publication
  • sufficiently advanced to be completed within the   new maximum period of candidature.
If the candidate does not meet the eligibility requirements for entry to a PhD program, the principal supervisor must provide a case which confirms that the candidate is working at a pace and a level which will enable them to satisfy examination of the work at the end of the new maximum period of candidature if the transfer is approved. That is, the candidate’s principal supervisor must provide a report about the candidate’s achievements and progress containing:
  • a short statement about the nature of the work   being undertaken within the current candidature;
  • the stage reached in the work;
  • how the work will be extended to reach PhD   standard;
  • a report from an academic external to the   University other than the principal supervisor, who has read the work and is   able to state that the work undertaken so far is at the level required for a   PhD; and the proposed extension of the work encompasses the parameters   ordinarily required for a PhD;
  • evidence of journal articles undertaken within the   MPhil that have been accepted for publication;
  • evidence of directly related work experience.

Transfers from Doctor of   Philosophy to Master of Philosophy
The HDRC may, on the recommendation of the Associate Dean (HDR) of the   Faculty, or in the case of MGSM, the Dean of MGSM, in which a candidate for a   PhD is registered, approve the transfer of candidature to a Master of Philosophy   where it is satisfied that the candidate has fulfilled all of the   requirements of that degree and/or where the candidate is no longer able to   continue in the PhD due to extenuating circumstances.

Transfers between Doctor   of Philosophy and Joint Doctor of Philosophy
The HDRC may, on the recommendation of the Associate Dean (HDR) of the Faculty, or in the case of MGSM, the Dean of MGSM, in which a candidate for a PhD is enrolled, approve the transfer of candidature to a joint PhD where:
  • the joint   degree is with an approved Partner University;
  • the candidate   has qualified for admission to candidature for a PhD, or equivalent degree in   the Partner University, at the Partner University; and
  • an individual   joint doctoral supervision agreement with the Partner University covering the   candidate’s period of joint enrolment has been finalized.

The period of prior enrolment in the PhD will be counted toward the   maximum period in the joint PhD.

TRANSFERS FOR BACHELOR OF   PHILOSOPHY/MASTER OF RESEARCH AND MASTER OF RESEARCH CANDIDATES

Departments (or Disciplines)
Transfers between Departments (or Disciplines) for Year 1 Bachelor of   Philosophy/Master of Research and Master of Research candidates must have the   endorsement of the current and proposed new MRes Advisor, current and   proposed Head of Department and the Faculty Associate Dean (HDR).

Transfers between Departments for Year 2 Master of Research candidates   must have the endorsement of the current and proposed new supervisor, current   and proposed Head of Department and the Faculty Associate Dean (HDR).

Faculties and Macquarie   Graduate School of Management (MGSM)
Bachelor of Philosophy/Master of Research (BPhil/MRes) or Master of Research (MRes) candidates seeking to transfer between Faculties or MGSM must:
  • meet the standard and additional admission   requirements for the proposed discipline in the new Faculty or MGSM
  • have completed at least 4 but no more than 16   credit points in their current Faculty excepting candidates seeking to   transfer to Macquarie Graduate School of Management (MGSM) who must have   completed at least 32 credit points in their current Faculty
  • have achieved a satisfactory performance in the   BPhil/MRes or MRes program at the time of request to transfer
  • have the   endorsement of the current and proposed new MRes Advisers and Faculty   Associate Dean (HDR) of each Faculty, or in the case of MGSM, the Dean of   MGSM.
COMPLIANCE AND BREACHES
The University may commence applicable disciplinary procedures if a person to whom this Policy applies breaches this Policy (or any of its related procedures).

Policy Information

Contact Officer

Pro Vice-Chancellor (Higher Degree Research Training and Partnerships)

Date Approved12 November 2013
Approval AuthorityAcademic Senate
Date of Commencement1 January 2014
Amendment History

29 April 2019 - minor amendment: Contact Officer updated to Pro Vice-Chancellor (Higher Degree Research Training and Partnerships)

14 Dec 2017 – updated hyperlink for forms under Related Documents

Date for Next ReviewNovember 2016
Related DocumentsHigher Degree Research Rules 2014
Higher Degree Research Office Transfer Application (TFR) form
Higher Degree Research Office Change of Program (COP) form
Higher Degree Research Office Change of Supervisor (SUP) form
Policies / Rules Superseded by this PolicyThis policy supersedes all policies, procedures and guidelines, both formal and informal, related to the transfer of HDR degrees. 
KeywordsDegree transfer, higher degree research degree, PhD, MPhil, MRes, joint PhD, Bachelor of Philosophy.
Back to the top of this page