The Glossary Procedure establishes the University's approach to using a single authoritative glossary of key acronyms, abbreviations and terminology.
|Purpose||To have and use a single authoritative glossary of key acronyms, abbreviations and terminology.|
|This procedure requires actions by the following:|
|SUBMIT A GLOSSARY APPLICATION|
Request a new or changed Glossary entry at any time. To create, update or remove Glossary entries:
The Publications Officer will submit the request for consideration by the relevant committee and approval by Academic Senate. It can then be included in the next version of the Glossary.
Contact the Publications Officer if you have any questions.
The Publications Officer will also advise you of the Glossary Working Group’s recommendation and the Approval Committee/Officer’s decision.
If successful, the new or changed term will appear in the online Glossary.If unsuccessful, there will be two possible outcomes:
CONSULT GLOSSARY WORKING GROUP
CONSULT APPROVAL COMMITTEE / OFFICER
Collate, review and arrange for updates to be considered by the relevant Approval Committee/Officer.
Submit changes to the Academic Senate for review and approval in the April or November Senate meeting.Ensure all approved changes to the Glossary are online and included in the print handbook by the start of each academic year.
Identify any contradictions with existing terms, or overlap with terms not in the Glossary but which are used commonly in other areas of the University.Recommend any changes to the drafted definition and identify the Approval Committee/Officer which should consider the definition.
The Publications Officer will submit the request for consideration by the Glossary Working Group and Academic Senate. It can then be included in the next version of the Glossary.
Assess the definition based on the following criteria:
|Academic Senate||APPROVE GLOSSARY|
Review and approve Glossary entries in the November meeting.
|Contact Officer||Publications Officer, Marketing Unit|
|Date Approved||6 March 2013|
|Approval Authority||Deputy Vice-Chancellor (Students and Registrar)|
|Date of Commencement||6 March 2013|
|Date for Next Review||August 2013|