Facilities Usage

Facilities Usage

SUMMARY

The Facilities Usage Policy establishes the conditions of use for Macquarie University facilities.

POLICY

PurposeTo describe the conditions of use of Macquarie University facilities.

Overview

Macquarie University Property requires the cooperation of all staff, students and visitors to ensure that:
  • rooms and spaces are maintained in the best possible condition
  • all facilities remain ready for future users
  • the University complies with all relevant regulations and legislation.
DEFINITION
Facilities: the built environment, furniture and outside spaces.

Scope

This policy applies to all people who use Macquarie University facilities.

This policy applies to the following types of facilities and spaces:
  • Centrally Allocated Pool (CAP) rooms eg classrooms and theatres
  • Common Meeting Rooms eg the Senate Room in C8A
  • Local Rooms eg staff offices, department classrooms, staff meeting rooms, computer rooms and laboratories
  • Outdoor Areas eg the area between the Macquarie Lake and E11A.
This policy does not apply to:
  • facilities managed by the Library, Macquarie Graduate School of Management or Campus Life
  • computers and audiovisual equipment (these are covered by the Acceptable Use of IT Resources Policy and the Learning Technologies Policy, respectively).
PolicyCONDITIONS OF USE
All Facilities
  • access to facilities will be in accordance with the Core Business Hours Policy
  • smoking is not permitted in any University building; smoking will be required to be in accordance with the Smoke Free Campus Policy
  • food and drink will only be allowed in outdoor areas, Common Meeting Rooms, Local Rooms, and the foyers of Macquarie, X5B and Y3A Theatres
  • all activities must comply with Local, State and Commonwealth  legislation
  • all activities must comply with Health and Safety regulations
  • non-educational activities involving the entertainment of public audiences will only be allowed:
    • in rooms and outdoor areas that comply with the Building Code of Australia (BCA) Entertainment Venue provisions
    • where the appropriate copyright consents and licenses have been obtained by the room user prior to the event, if copyrighted music or films are played to a public audience
  • users are not permitted to alter the physical fabric of rooms or spaces
  • lights and equipment must be turned off when leaving a room
  • all advertising material posted on campus must be removed at the end of an activity
  • noise or music is not permitted to disturb activities in adjacent rooms or areas. Exceptions require the approval of the Vice-Chancellor.
CAP Rooms
  • all hiring will be in accordance with the Facilities Hire Policy
  • all booking will be in accordance with the Room Booking Policy
  • alcohol is not permitted
  • food and drink are not permitted (except bottled water)
  • no cooking, reheating or microwaving is permitted for use outside or in surrounding areas such as corridors, stairwells and bathrooms
  • furniture or equipment are not permitted to be removed from rooms
  • if furniture is rearranged, the original layout must be reinstated after use
  • the room must be tidied after use and all rubbish placed in bins
  • only staff who have prior approval from the Learning and Teaching Centre may operate audiovisual equipment
  • no person is permitted to sit or stand in a passageway or on steps in any University theatre
  • anyone using the piano in Macquarie Theatre must comply with the moving directions attached to the cover of the piano.
Common Meeting Rooms
  • all booking will be in accordance with the Room Booking Policy
  • all catering and alcohol provision will be in accordance with the Entertainment Policy
  • no cooking, reheating or microwaving is permitted
  • if furniture is rearranged, the original layout must be reinstated after use
  • the room must be tidied after use and all rubbish placed in bins.
Local Rooms
  • all catering and alcohol provision will be in accordance with the Entertainment Policy
  • Local Room rules are to be observed
  • if furniture is rearranged, the original layout must be reinstated after use
  • the room must be tidied after use and all rubbish placed in bins.
 Outdoor Areas
  • all hiring will be in accordance with the Facilities Hire Policy
  • all booking will be in accordance with the Room Booking Policy
  • all catering and alcohol provision will be in accordance with the Entertainment Policy
  • the area must be tidied after use and all rubbish placed in bins.
COMPLIANCE AND BREACHES
The University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).

Policy Information

Contact OfficerCampus Planning Director, Property
Date Approved23 December 2011
Approval Authority

Chief Operating Officer and Deputy Vice-Chancellor

Date of Commencement23 December 2011
Amendment History

29 May 2017 - updated Approval Authority from Deputy Vice-Chancellor and Chief Operating Officer to Chief Operating Officer and Deputy Vice-Chancellor

Date for Next ReviewDecember 2014
Related Documents

Acceptable Use of IT Resources Policy
Core Business Hours Policy
Entertainment Policy
Facilities Hire Policy
Learning Technologies Policy
Room Booking Policy
Smoke Free Campus Policy

Links
Building Code of Australia
Copyright Information (Macquarie University)
Work Health and Safety Act 2011 (NSW)
Work Health and Safety Regulation 2011 (NSW)
Policies / Rules Superseded by this Policy

Nil

KeywordsCAP Room, Centrally Allocated Pool, Smoking, Alcohol, Food, Drink, Copyright, Entertainment, Catering, Campus Life, Booking, Hiring
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