Emergency Warden Appointment

Emergency Warden Appointment

SUMMARY

The Emergency Warden Appointment Procedure establishes the University's approach concerning the selection and appointment of Emergency Wardens at   Macquarie University.

PROCEDURE

PurposeTo describe the selection and appointment of Emergency Wardens at Macquarie University.

Procedure

The appointment of Emergency Wardens is a key strategy in Macquarie University’s commitment to maintaining a safe and healthy working environment and effectively managing emergency situations. Macquarie University is required to appoint appropriate persons to act as Emergency Wardens under the Work Health and Safety Act 2011 (NSW) and Work Health and Safety Regulation 2011 (NSW).

Emergency   Wardens play a critical role in the University's emergency evacuation plan,   specifically in the initial response to emergency situations and in any   evacuation of staff, students and visitors. It is therefore important that   the University appoint and maintain sufficient numbers of wardens.

This procedure requires actions by the following:

Executive Dean/Head of Office

DETERMINE REQUIREMENTS   FOR NUMBER OF WARDENS
Note the following minimum requirements for each work area/building:
  • one   building warden and one deputy per building
  • one/two area wardens and one deputy per floor
  • one stair warden per floor.
When determining the number of Emergency Wardens needed, assess the:
  • work        being undertaken
  • environment        in which the work is undertaken
  • hours        during which the work is undertaken - warden coverage should be arranged        for all hours during which an area is staffed
  • number of        people in a work area
  • size and        layout of the building.

To ensure coverage, consider appointing full-time staff to Emergency   Warden positions, or appointing several part-time staff.

Appoint Deputy   Emergency Wardens to assist the Emergency Wardens.

Where a   building or floor is shared, cooperate with other faculties/departments/offices   to decide on the requirements and appointment of wardens in each area.

SELECTION CRITERIA
Consider the following selection criteria when identifying staff for appointment as Emergency Wardens:
  • willingness        to assist people in the event of an emergency
  • enthusiasm        and willingness to act in this role
  • ability        to act calmly and take charge in an emergency
  • ability        to relate well to others
  • ability        to make a good assessment of a situation
  • located        in one place, readily contactable and in a position to be called away at        short notice
  • full-time        staff member or a part-time staff member who can share the role
  • in good        physical health, sufficient to be able to discharge their responsibilities
  • has completed        the required training, or is capable of undertaking the required        training.

APPOINTMENT OF WARDENS
Seek   nominations for the positions from interested employees, or appoint   candidates directly. Forward details of the appointments to the Manager,   Health and Safety.

Appoint an   Emergency Warden for a three year period. Appointment commences with completion   of warden training.

WITHDRAWING AN   APPOINTMENT
Where it is necessary to withdraw an appointment do so by providing the Manager, Health and Safety with a written explanation for the withdrawal.

Manager, Health and       Safety

Maintain the Emergency   Wardens List on the University website by undertaking an audit of current   wardens every six months. This will involve forwarding the current list to   Executive Deans and Directors and requesting corrections.

Ensure Emergency Wardens complete Emergency   Management training.
Staff memberIf you wish to have your appointment as an Emergency Warden withdrawn, notify your Executive Dean/Head of Office and the Manager, Health and Safety in writing.

Procedure Information

Contact OfficerManager, Health & Safety
Date Approved15 July 2011
Approval AuthorityVice-President, University Services and Strategy
Date of Commencement 15 July 2011
Amendment History5 Aug 2019 – Updated Approval Authority from Manager, Health & Safety to Vice-President, University Services and Strategy (VPSS) in accordance with VPSS responsibilities per Delegations of Authority Register.
Date for Next ReviewJuly 2014
Related DocumentsHealth and Safety Policy
Work Health and Safety Act 2011 (NSW)
Work Health and Safety Regulation 2011 (NSW)
KeywordsEmergency, Warden
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