Conduct the election and ensure that the ballot is run in a democratic manner.
Note that a Returning Officer cannot nominate for any position being elected, but may vote in the election.Invite nominations
Request nominations by displaying notices in areas where staff are likely to see them. The notices must state:
- the purpose of the election (eg "to elect a Health and Safety Representative or a member of a Health and Safety Committee")
- the day and time nominations close
- how to access a Nomination Form
- how or where nominations can be lodged (eg to the Returning Officer)
- the day, time and place the election is to be held
- the name of the work area (eg Department of Psychology, Student Services)
- the name of the Returning Officer and their contact details.
You should ensure that employees from non-English speaking backgrounds understand the election process.
At the close of the nomination period, examine the nominations received. Confirm eligibility of the nominees (ie that only members of the work area have nominated).
In the event that only one nomination is received, declare that person elected unopposed.
Where more than one nomination is received, hold a formal ballot.
Hold a ballot
Prepare ballot papers which list the names of all candidates in alphabetical order by last name.
Following the close of the polls, count the ballots in the presence of two witnesses. Ensure that the total number of ballots does not exceed the total number of staff in the work area.Declare the successful candidate
Declare the candidate who receives the most number of votes elected. Post a notice to this effect in the work area.