Disclosing a Known Medical Condition

Disclosing a Known Medical Condition

SUMMARY

The Disclosing a Known Medical Condition Procedure establishes how a staff member can disclose a known medical condition and how the University can help prepare a First Aid Treatment Plan.

PROCEDURE

PurposeTo outline how a staff member can disclose a known medical condition and how the University can help prepare a First Aid Treatment Plan.

Procedure

Many medical conditions, eg diabetes, allergies, epilepsy, require a specific first aid response in an emergency situation. Knowing how to respond appropriately in these situations allows a First Aid Officer to provide appropriate first aid assistance. The development of a First Aid Treatment Plan allows the University to provide relevant training for First Aid Officers, and assess equipment and first aid supplies.

This procedure describes what steps should be taken if a person with a known medical condition decides to advise the University of this condition in order that the correct treatment can be provided, if required.

This procedure requires actions by the following;

Staff Member / Student

CONSIDER DISCLOSURE
Advise and Plan
If you have a known medical condition, Macquarie University recommends that you consider disclosing your medical condition and developing a First Aid Treatment Plan.

The decision to disclose is entirely voluntary and any information you provide can be withdrawn at any time. Information relating to a medical condition will not be made available or used for any purpose other than the provision of first aid treatment.

Speak with your Medical Practitioner
If you decide to disclose your condition and develop a treatment plan, it might be useful to discuss the requirements with your medical practitioner in advance of any disclosure to the University.

Contact the Health and Safety Unit
If you have decided to disclose, you should contact the Health and Safety Unit to complete a First Aid Treatment Plan.

Health and Safety Unit Officer

PREPARE FIRST AID TREATMENT PLAN
When an employee or student wishes to disclose a medical condition to the University, do the following:
  • consult with the staff member or student to develop a First Aid Treatment Plan consistent with the advice from their medical practitioner. If you need to contact the medical practitioner, obtain prior written consent from the staff member or student.
    The Plan should:
    • identify the medical condition
    • describe symptoms
    • provide appropriate responses to those symptoms
    • identify required medications.
  • advise the staff member or student of contact details for the First Aid Officer in their area and how to disclose information to them
  • liaise with the relevant First Aid Officer and discuss the First Aid Treatment Plan
  • arrange any necessary training or supplies.
MAINTAIN RECORDS
Collect and store information in the Health and Safety Management System.  Limit access to the relevant First Aid Officer and staff in the Health and Safety Unit.
Note that all information disclosed and/or collected is governed in accordance with the Privacy Act, 1998, (Cwlth), Health Records and Information Privacy Act, 2002 (NSW) and Privacy and Personal Information Protection Act,1998 (NSW).
Do not release information to third parties, other than those required by law or in the event of a medical/emergency situation.

First Aid Officer

REVIEW FIRST AID TREATMENT PLAN
If a staff member of student notifies you of their medical condition, do the following:
  • complete a Confidentiality Agreement Form
  • review the First Aid Treatment Plan
  • discuss the Treatment Plan with the staff member or student.

If the required treatment is outside your level of competence or confidence, or the treatment will require resources greater that currently available, refer the matter to the Health and Safety Unit.

Do not release information to third parties, other than those required by law or in the event of a medical/emergency situation (eg to an ambulance officer).

PROVIDE TREATMENT
Provide treatment as needed and in accordance with the First Aid Treatment Plan.

Procedure Information

Contact OfficerManager, Health and Safety
Date Approved23 November 2011
Approval AuthorityDirector, Human Resources
Date of Commencement23 November 2011
Amendment Historyn/a
Date for Next ReviewNovember 2014
Related Documents

Health and Safety Policy
First Aid Procedure

Legislation
Privacy Act, 1998 (Cwlth)
Health Records and Information Privacy Act, 2002 (NSW)
Privacy and Personal Information Protection Act,1998 (NSW)
KeywordsDisclosure, Medical Condition, First Aid
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