Coursework Unit - New Mode of Offering

Coursework Unit - New Mode of Offering

SUMMARY

The Coursework Unit - New Mode of Offering Policy establishes the University’s approval requirements for new unit offerings in order that they conform to minimum expected standards for learning and teaching materials. The Procedure and Guideline outline the steps that must be followed when a proposal for a new mode of offering is submitted for a coursework unit that is different to the mode that was originally approved by Academic Senate.

POLICY

Purpose

Formal approval of coursework unit    offerings is concerned with adherence to standardized processes to ensure    that unit offerings conform to the minimum expected standard for learning and    teaching materials.

It is expected that faculties will have established formal approval processes which articulate into the University process.

Overview

A coursework unit can be    offered in a number of modes.

Government legislation defines three types of modes of offerings:
  • Internal – attendance at the institution is    required on a regular basis; or regular attendance is not required but there    is an agreed schedule for the purposes of supervision and/or    instruction.  [This is defined in the    Schedules of Units at Macquarie University as an availability of either D    and/or E.]
  • External – special arrangements are made for    lesson materials, assignments etc to be delivered to the student, and any    associated attendance at the institution is of an incidental, irregular,    special or voluntary nature.  [This is    defined in the Schedules of Units at Macquarie University as an availability    of X.]
  • Multi-modal (called composite at Macquarie    University) – a mix of internal and external arrangements.  [This is defined in the Schedules of Units    at Macquarie University as an availability of Xc.  All units identified as composite, must    also have an availability of X in the same study period.]

Academic Senate is currently responsible for the approval of new,    deleted and revised units.

Responsibility for the approval of coursework unit offerings lies with the Executive Dean of the Faculty owning the unit, exercising delegated authority from the Academic Program Committee.
ScopeAll staff involved in teaching, reviewing, approving and managing coursework unit offerings.

Policy

Academic Senate approves a coursework unit only for the mode (or modes) of offering detailed on the New Unit Proposal form.

Formal written approval is required from the Executive Dean for the    offering of a coursework unit in    any mode other than that for which it was originally approved. The Executive    Dean in this instance is the Executive Dean of the Faculty that is    responsible for the teaching of the unit. If the teaching is shared across    more than one faculty, each Executive Dean must give their approval in    writing for any change in the mode of offering of a coursework unit.

In proposing a different mode of offering, the relevant academic    department(s), through the Faculty’s Learning and Teaching Committee, must    demonstrate to the Executive Dean(s) that the proposed mode of offering takes    account of available resources, is relevant to the curricula, is compliant    with policy and regulatory frameworks, and aligns with Faculty and University    objectives.

Approval for a coursework unit    offering must have been given by the Executive Dean(s) prior to the published start date of the unit offering.

Retrospective approval for a new mode of unit offering is not    permitted.

Direct consultation must have occurred with all relevant academic and    administrative support units concerning resource implications of a proposed    new mode of offering.

In the case of a proposal to offer a coursework unit in the external or composite mode, the Executive Dean(s)    can only approve the proposal if satisfied that it will not disadvantage    students, particularly in relation to the requirements of the Educational Services for Overseas Students    Act 2000 and accompanying National    Code of Practice for Registration Authorities and Providers of Education and    Training to Overseas Students 2007.

COMPLIANCE AND  BREACHES The University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).

Policy Information

Contact Officer

Deputy Vice-Chancellor (Academic)

Date Approved18 November 2008
Approval Authority

Deputy Vice-Chancellor (Academic)

Date of Commencement1 January 2009
Amendment History
15 October 2018 - Minor amendment to position title for Deputy Vice-Chancellor (Academic) – removing ‘and Registrar’ from title within Contact Officer / Approval Authority sections.
7 November 2017 – Updated Approval Authority from Academic Senate to Deputy Vice-Chancellor (Academic) and Registrar, updated Contact Officer to Deputy Vice-Chancellor (Academic) and Registrar
February 2014 – update position title to Deputy Registrar
November 2011 –  Compliances and Breaches statement added
Date for Next Review1 January 2012
Related DocumentsCoursework Unit – New Mode of Offering Procedure / Guideline (see tabs above)
Policies /Rules Superseded by this PolicyThis policy supersedes all procedures, both formal and informal, related to the approval of a new mode of offering for a coursework unit.
KeywordsCoursework, Unit, Mode, Offering

PROCEDURE

Purpose

To provide the procedures to be followed when a proposal for a new mode of offering is submitted for a coursework unit that is different to the mode which was originally approved by Academic Senate.

Procedure

This procedure requires actions by the following:
  • Academic Senate
  • Director, Academic Services
  • Faculty Learning and         Teaching Committee
  • Head of Department
Academic SenateYou are required to approve the coursework unit for offer.

Head of Department

You must ensure the resources, relevance to the curricula, compliance with relevant policy and regulatory frameworks, and alignment with University objectives have all been met prior to submitting the proposal to the Faculty’s Learning and Teaching Committee for consideration.

Proposals that involve more than one academic department must each satisfy the stated requirements of each Department.

Faculty Learning and Teaching Committee

You are required to consider all proposals for a new mode of offering for a coursework unit.

The Executive Dean of the Faculty owning the coursework unit must certify that the proposal has the support of the Faculty’s Learning and Teaching Committee.

You are required to forward the approved submission to the Registrar. The submission is to consist of one of the following forms, completed and signed by the Executive Dean(s):
  • New Unit Proposal
  • Late Change to the         Schedule of Undergraduate Units
  • Late Change to the         Schedule of Postgraduate Units

Director, Academic Services

You are required to check that the documentation is complete.

If the documentation is not complete, refer the matter to the relevant Head of Department and copy to the relevant Associate Dean, Learning and Teaching.
Head of DepartmentIf you or Associate Dean, Learning and Teaching wish to pursue the proposal, a new submission must be prepared. The submission must address the issues identified by the Academic Program Section.

Director, Academic Services

For all approved    requests, you are responsible for ensuring advice relating to a new mode of    offering for a coursework unit is provided in a timely manner to all sections    of the institution, for action as appropriate.

Procedure Information

Contact Officer

Deputy Vice-Chancellor (Academic)

Date Approved22 November 2008
Approval Authority

Deputy Vice-Chancellor (Academic)

Date of Commencement1 January 2009
Amendment History
15 October 2018 - Minor amendment to position title for Deputy Vice-Chancellor (Academic) – removing ‘and Registrar’ from title within Contact Officer / Approval Authority sections. Reference to ‘Assistant Academic Registrar, Academic Program Section’ replaced with Registrar.
7 November 2017 – Updated Approval Authority from Chair, Academic Programs Committee to Deputy Vice-Chancellor (Academic) and Registrar, updated Contact Officer to Deputy Vice-Chancellor (Academic) and Registrar, amended references for Deputy Registrar to Director, Academic Services
February 2014 – update position title to Deputy Registrar
Date for Next ReviewThree years from date of approval
Related DocumentsCoursework Unit – New Mode of Offering Procedure / Guideline (see tabs above)
New Unit Proposal Form
Late Amendments to the    Schedule of Undergraduate Units Form
Late Amendments to the    Schedule of Postgraduate Units Form
KeywordsCoursework, Unit, Mode, Offering

GUIDELINE

PurposeTo provide advice to staff considering a new mode of offering for a coursework unit.

Guideline

Proposing a new mode of offering for a coursework unit involves    considerations regarding resources, quality assurance and alignment with the    University’s Learning and Teaching Plan, as well as its Strategic Plan.

Approval for coursework unit offerings must be sought through the    Faculty’s Learning and Teaching Committee via the Executive Dean of the    Faculty owning the unit.

The Department of Education, Employment and Workplace Relations    (DEEWR) requires all universities to publish details of unit offerings in    accordance with their deadlines. These deadlines cannot be changed and so it    is important that they are taken into account in the proposal of a new mode    of offering for a coursework unit.

DEEWR Unit Offering deadline information is available from the    Principal DEEWR Reporting Officer in the Management Information Unit.

In addition, the University has internal deadlines to allow due    consideration of all unit offerings. Details of these are available from the University Timeline.

ADDITION OF A MODE OF    OFFERING
If the new mode of offering is to be in addition to an already    existing mode of offering, then staff are required to consider resources,    scheduling, compliance and demand issues.

REPLACEMENT OF AN    EXISTING MODE
If the new mode replaces an existing mode, then full consideration    must be given to how an existing student will be able to manage their program    and how a new student would be able to manage theirs.

Full consideration of the requirements of the different types of    students – internal, external, off-shore, mixed-mode – must be undertaken to    ensure no particular group of students is unduly disadvantaged.

Onshore international students are required to complete at least 75% of their program by internal study. It is important that this consideration is taken into account when reviewing the mode of offering of a coursework unit.

Guideline Information

Contact Officer

Deputy Vice-Chancellor (Academic)

Date Approved24 October 2008
Approval Authority

Deputy Vice-Chancellor (Academic)

Date of Commencement24 October 2008
Amendment History
15 October 2018 - Minor amendment to position title for Deputy Vice-Chancellor (Academic) – removing ‘and Registrar’ from title within Contact Officer / Approval Authority sections.
7 November 2017 – Updated Approval Authority from Deputy Registrar to Deputy Vice-Chancellor (Academic) and Registrar, updated Contact Officer to Deputy Vice-Chancellor (Academic) and Registrar
February 2014 – update position title to Deputy Registrar
Date for Next ReviewOctober 2011
Related DocumentsCoursework Unit – New Mode of Offering Procedure / Guideline (see tabs above)
For forms related to New Unit    Proposals or Late Amendments to the    Schedule of Units, refer to the Academic Program Committee
KeywordsCoursework, Unit, Mode, Offering
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