Coursework Unit - New Mode of Offering

Coursework Unit - New Mode of Offering

SUMMARY

The Coursework Unit - New Mode of Offering Policy establishes the University’s approval requirements for new unit offerings in order that they conform to minimum expected standards for learning and teaching materials. The Procedure and Guideline outline the steps that must be followed when a proposal for a new mode of offering is submitted for a coursework unit that is different to the mode that was originally approved by Academic Senate.

POLICY

Purpose

Formal approval of coursework unit offerings is concerned with adherence to standardized processes to ensure that unit offerings conform to the minimum expected standard for learning and teaching materials.

It is expected that faculties will have established formal approval processes which articulate into the University process.

Overview

A coursework unit can be offered in a number of modes.

Government legislation defines three types of modes of offerings:
  • Internal – attendance at the institution is required on a regular basis; or regular attendance is not required but there is an agreed schedule for the purposes of supervision and/or instruction.  [This is defined in the Schedules of Units at Macquarie University as an availability of either D and/or E.]
  • External – special arrangements are made for lesson materials, assignments etc to be delivered to the student, and any associated attendance at the institution is of an incidental, irregular, special or voluntary nature.  [This is defined in the Schedules of Units at Macquarie University as an availability of X.]
  • Multi-modal (called composite at Macquarie University) – a mix of internal and external arrangements.  [This is defined in the Schedules of Units at Macquarie University as an availability of Xc.  All units identified as composite, must also have an availability of X in the same study period.]

Academic Senate is currently responsible for the approval of new, deleted and revised units.

Responsibility for the approval of coursework unit offerings lies with the Executive Dean of the Faculty owning the unit, exercising delegated authority from the Academic Program Committee.
ScopeAll staff involved in teaching, reviewing, approving and managing coursework unit offerings.

Policy

Academic Senate approves a coursework unit only for the mode (or modes) of offering detailed on the New Unit Proposal form.

Formal written approval is required from the Executive Dean for the offering of a coursework unit in    any mode other than that for which it was originally approved. The Executive Dean in this instance is the Executive Dean of the Faculty that is responsible for the teaching of the unit. If the teaching is shared across more than one faculty, each Executive Dean must give their approval in writing for any change in the mode of offering of a coursework unit.

In proposing a different mode of offering, the relevant academic department(s), through the Faculty’s Learning and Teaching Committee, must demonstrate to the Executive Dean(s) that the proposed mode of offering takes account of available resources, is relevant to the curricula, is compliant with policy and regulatory frameworks, and aligns with Faculty and University objectives.

Approval for a coursework unit offering must have been given by the Executive Dean(s) prior to the published start date of the unit offering.

Retrospective approval for a new mode of unit offering is not permitted.

Direct consultation must have occurred with all relevant academic and administrative support units concerning resource implications of a proposed new mode of offering.

In the case of a proposal to offer a coursework unit in the external or composite mode, the Executive Dean(s) can only approve the proposal if satisfied that it will not disadvantage students, particularly in relation to the requirements of the Educational Services for Overseas Students Act 2000 and accompanying National Code of Practice for Providers of Education and Training to Overseas Students 2018 (National Code 2018).

COMPLIANCE AND BREACHES The University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).

Policy Information

Contact Officer

Deputy Vice-Chancellor (Academic)

Date Approved18 November 2008
Approval Authority

Deputy Vice-Chancellor (Academic)

Date of Commencement1 January 2009
Amendment History
22 March 2019 – Update to Relevant Legislation: National Code 2018 replacing National Code 2007
15 October 2018 - Minor amendment to position title for Deputy Vice-Chancellor (Academic) – removing ‘and Registrar’ from title within Contact Officer / Approval Authority sections.
7 November 2017 – Updated Approval Authority from Academic Senate to Deputy Vice-Chancellor (Academic) and Registrar, updated Contact Officer to Deputy Vice-Chancellor (Academic) and Registrar
February 2014 – update position title to Deputy Registrar
November 2011 –  Compliances and Breaches statement added
Date for Next Review1 January 2012
Related DocumentsCoursework Unit – New Mode of Offering Procedure / Guideline (see tabs above)
Policies /Rules Superseded by this PolicyThis policy supersedes all procedures, both formal and informal, related to the approval of a new mode of offering for a coursework unit.
KeywordsCoursework, Unit, Mode, Offering

PROCEDURE

Purpose

To provide the procedures to be followed when a proposal for a new mode of offering is submitted for a coursework unit that is different to the mode which was originally approved by Academic Senate.

Procedure

This procedure requires actions by the following:
  • Academic Senate
  • Director, Student Administration
  • Faculty Learning and Teaching Committee
  • Head of Department
Academic SenateYou are required to approve the coursework unit for offer.

Head of Department

You must ensure the resources, relevance to the curricula, compliance with relevant policy and regulatory frameworks, and alignment with University objectives have all been met prior to submitting the proposal to the Faculty’s Learning and Teaching Committee for consideration.

Proposals that involve more than one academic department must each satisfy the stated requirements of each Department.

Faculty Learning and Teaching Committee

You are required to consider all proposals for a new mode of offering for a coursework unit.

The Executive Dean of the Faculty owning the coursework unit must certify that the proposal has the support of the Faculty’s Learning and Teaching Committee.

You are required to forward the approved submission to the Registrar. The submission is to consist of one of the following forms, completed and signed by the Executive Dean(s):
  • New Unit Proposal
  • Late Change to the Schedule of Undergraduate Units
  • Late Change to the Schedule of Postgraduate Units

Director, Student Administration

You are required to check that the documentation is complete.

If the documentation is not complete, refer the matter to the relevant Head of Department and copy to the relevant Associate Dean, Learning and Teaching.
Head of DepartmentIf you or Associate Dean, Learning and Teaching wish to pursue the proposal, a new submission must be prepared. The submission must address the issues identified by the Academic Program Section.

Director, Student Administration

For all approved requests, you are responsible for ensuring advice relating to a new mode of offering for a coursework unit is provided in a timely manner to all sections of the institution, for action as appropriate.

Procedure Information

Contact Officer

Deputy Vice-Chancellor (Academic)

Date Approved22 November 2008
Approval Authority

Deputy Vice-Chancellor (Academic)

Date of Commencement1 January 2009
Amendment History
14 June 2019 – Minor amendment: references to 'Director, Academic Services' updated to 'Director, Student Administration'.
15 October 2018 - Minor amendment to position title for Deputy Vice-Chancellor (Academic) – removing ‘and Registrar’ from title within Contact Officer / Approval Authority sections. Reference to ‘Assistant Academic Registrar, Academic Program Section’ replaced with Registrar.
7 November 2017 – Updated Approval Authority from Chair, Academic Programs Committee to Deputy Vice-Chancellor (Academic) and Registrar, updated Contact Officer to Deputy Vice-Chancellor (Academic) and Registrar, amended references for Deputy Registrar to Director, Academic Services
February 2014 – update position title to Deputy Registrar
Date for Next ReviewThree years from date of approval
Related DocumentsCoursework Unit – New Mode of Offering Procedure / Guideline (see tabs above)
New Unit Proposal Form
Late Amendments to the    Schedule of Undergraduate Units Form
Late Amendments to the    Schedule of Postgraduate Units Form
KeywordsCoursework, Unit, Mode, Offering

GUIDELINE

PurposeTo provide advice to staff considering a new mode of offering for a coursework unit.

Guideline

Proposing a new mode of offering for a coursework unit involves considerations regarding resources, quality assurance and alignment with the University’s Learning and Teaching Plan, as well as its Strategic Plan.

Approval for coursework unit offerings must be sought through the Faculty’s Learning and Teaching Committee via the Executive Dean of the Faculty owning the unit.

The Federal Government requires all universities to publish accurate, relevant and timely information of its education offerings (including critical deadlines) to enable students to make informed decisions. Students must also be given reasonable notice of changes to a universities operations including any consequences that may affect their choice of, or ability to participate in, an intended course(s) of study.

The University also has internal deadlines to allow due consideration of all unit offerings. Details of these are available from the University Timeline.

ADDITION OF A MODE OF OFFERING
If the new mode of offering is to be in addition to an already existing mode of offering, then staff are required to consider resources, scheduling, compliance and demand issues.

REPLACEMENT OF AN EXISTING MODE
If the new mode replaces an existing mode, then full consideration must be given to how an existing student will be able to manage their program and how a new student would be able to manage theirs.

Full consideration of the requirements of the different types of students – internal, external, off-shore, mixed-mode – must be undertaken to ensure no particular group of students is unduly disadvantaged.

Onshore international students are required to complete at least 75% of their program by internal study. It is important that this consideration is taken into account when reviewing the mode of offering of a coursework unit.

Guideline Information

Contact Officer

Deputy Vice-Chancellor (Academic)

Date Approved24 October 2008
Approval Authority

Deputy Vice-Chancellor (Academic)

Date of Commencement24 October 2008
Amendment History
17 June 2019 – Minor amendments: updating references to Federal Government legislation, including removal of reference to the former Department of Education, Employment and Workplace Relations (DEEWR).
15 October 2018 - Minor amendment to position title for Deputy Vice-Chancellor (Academic) – removing ‘and Registrar’ from title within Contact Officer / Approval Authority sections.
7 November 2017 – Updated Approval Authority from Deputy Registrar to Deputy Vice-Chancellor (Academic) and Registrar, updated Contact Officer to Deputy Vice-Chancellor (Academic) and Registrar
February 2014 – update position title to Deputy Registrar
Date for Next ReviewOctober 2011
Related Documents

Educational Services for Overseas Students Act 2000 and accompanying National Code of Practice for Providers of Education and Training to Overseas Students 2018 (National Code 2018).

Higher Education Provider Guidelines 2012

Higher Education Standards Framework (Threshold Standards) 2015

Higher Education Support Act 2003

Coursework Unit – New Mode of Offering Procedure / Guideline (see tabs above)
For forms related to New Unit    Proposals or Late Amendments to the Schedule of Units, refer to the Academic Program Committee

KeywordsCoursework, Unit, Mode, Offering
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