Course Transfer (Undergraduate Coursework)

Course Transfer (Undergraduate Coursework)

SUMMARY

The Course Transfer (Undergraduate Coursework) Policy and Procedure establishes Macquarie University’s principles and required steps for students seeking to transfer from one undergraduate course to another.

POLICY

1     PURPOSE

To outline the University policy that enables a student to transfer from one undergraduate course to another.

2     BACKGROUND

The University recognises the desire for flexibility and mobility of its student cohort and the value this adds to recruitment strategies. In keeping with this desire the University has developed a transfer policy that enables undergraduate students to move between specified courses (degrees) on attainment of particular transfer criteria.

3     SCOPE

All prospective and existing coursework students of the University; staff involved in the academic management and administration of study, including offshore and distance-mode/external study.

4     DEFINITIONS

Commonly defined terms are located in the University Glossary.

5     POLICY STATEMENT

The University will offer students the opportunity to transfer between a number of undergraduate courses at specified times in the academic year.

The University will

  • determine the eligibility criteria for course transfer, and
  • ensure the course transfer policy and associated documentation is readily available for both student and staff access.

Student Lifecycle will administer requests for transfer.

Applicants who meet the current transfer criteria will be admitted to the current version of the course for which they are seeking to transfer.

Applicants who meet the current transfer criteria will have their previous Macquarie studies transferred to the new course.

The Academic Senate or delegated authority will approve the required criteria for course transfer.

Commonwealth Supported students will be transferred into a Commonwealth Supported Place (CSP) in the new course. Domestic undergraduate tuition fee paying students will be transferred into a tuition fee category place in the new course. International tuition fee paying students will be transferred into the current calendar year fee structure of the new course.

Students who have satisfied requirements for the award of a degree, or who have been qualified for that award by the University, may not use the Course Transfer Policy to take up a double degree or to transfer to another degree.

6     RELEVANT LEGISLATION

7     KEY RELATED DOCUMENTS

Supporting Course Transfer documents on this page (see Tab above):
Course Transfer (Undergraduate Coursework)  Procedure

Other related documents:
Admission (Coursework) Policy
Course Transfer - Undergraduate web-page

8     NOTES

8.1
Contact Officer
Deputy Registrar
8.2
Implementation Officer
Deputy Registrar
8.3
Approval Authority / Authorities
Academic Senate
8.4
Date Approved
28 September 2010
8.5
Date of Commencement
28 September 2010
8.6
Date for Review
September 2012
8.7
Documents Superseded by this Policy
NA
8.8
Amendment History
13 Nov 2015 – updated Coursework Studies Section to Student Lifecycle 10 April 2014 - updated Contact Officer title, updated Course Transfer Requirements link
November 2011 – compliances and breaches statement added

PROCEDURE

1     PURPOSE

To outline the requirements for transfer between coursework courses.

2     SCOPE

All prospective and existing coursework students of the University including domestic and International, and staff involved in the administration and recruitment of students for coursework study and any associated advising.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary. Definitions specific to this Procedure are contained in the accompanying Policy.

4     RESPONSIBILITIES AND REQUIRED ACTIONS

This procedure requires action by the following:

  • Academic Senate Sub-Committee
  • Academic Senate
  • Head Student Administration
  • Student Lifecycle Manager
  • Student
  • Student Lifecycle team
  • Macquarie International

Academic Senate Sub-CommitteeReview course transfer requirements, recommending amendments to Academic Senate as appropriate.

Academic Senate
Consider and approve course transfer requirements.

Head Student Administration 
Ensure all requirements, timelines and associated forms are published and available to students and staff.
Review and ensure that the Course Transfer Requirements accurately reflects the current determinations of Academic Senate.

Student Lifecycle Manager
Publish relevant and timely information and ensure forms are available to students and staff. 

Student
Read the Course Transfer Requirements to determine eligibility for course transfer.
Consult with a Faculty advisor or Department course convenor regarding the implications of the transfer on your ability to qualify for the new course following the transfer. 
Lodge a request to transfer in accordance with published instructions. 

Student Lifecycle Team
Determine a student’s eligibility to transfer courses.

If approved, make a new offer and admit the student to the new course. Transfer all previous incomplete Macquarie studies from previous course to the new course. Each course will have its own Grade Point Average (GPA).

Ensure a student’s ‘study pattern’ and all related data is amended to the new course.

Notify the student of the outcome of their application. 

Inform approved students of required next steps and the self-enrol procedures.

Macquarie International For approved international students, issue new enrolment documentation and ensure the student continues to meet the visa requirements relating to their course.

5     RELEVANT LEGISLATION

6     KEY RELATED DOCUMENTS

Supporting Course Transfer documents on this page (see Tab above):
Course Transfer (Undergraduate Coursework) Policy

Other related documents:
Admission (Coursework) Policy
Course Transfer - Undergraduate web-page
General Coursework Rules

7     NOTES

7.1

Contact Officer

Team Leader, Current Students

7.2

Implementation Officer

Head Student Administration

7.3

Approval Authority / Authorities

Academic Senate

7.4

Date Approved

4 November 2014

7.5

Date of Commencement

18 December 2014

7.6

Date for Review

December 2016

7.7

Documents Superseded by this Procedure

 

7.8

Amendment History

15 May 2015 - Added requirement that each course has own GPA – approved Academic Senate Standing Committee Res No 15/10.
10 April 2014 – updated position title and Course Transfer Requirements link

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