Casual Employment

Casual Employment

SUMMARY

The Casual Employment Policy establishes the University’s approach concerning employment of appropriately skilled and qualified casual staff. The Procedure outlines the steps and responsibilities associated with the recruitment, selection and appointment of casual staff.

POLICY

PurposeTo detail the principles related to the employment of appropriately skilled and qualified casual staff.
OverviewThe University offers casual employment where work is to be performed on an ad hoc basis for an undefined period.
ScopeThis policy applies to all staff employed under the Macquarie   University Enterprise Agreement. It is of particular relevance to staff involved in the recruitment, selection and appointment of casual employees.
Policy

The recruitment, selection and appointment   of casual staff are the responsibilities of the relevant Faculty/Office.

Appointment
The appointment of casual staff will be on   the basis of merit.

A casual staff member will not have any   expectation of continuing employment.

Recruitment
Casual employment positions do not need to be advertised. Where advertising is undertaken, the advertisement must include a task description, level/salary together with the minimum educational and skill levels required for the position. Casual staff will be recruited from various sources, including:
  • referrals by existing staff members
  • applications from internal and external advertising
  • eligibility lists/databases of casual employees created in        faculties/offices/departments
  • Career Development Centre
Selection
The selection process will, at a minimum, consist of:
  • a resume/CV provided by the applicant
  • consideration against the task description and education and        skills, which may include an interview process
  • verification of qualifications (where required)
  • two reference checks
Conflict   of Interest
There will be a conflict of interest when a prospective casual employee is a family member, or in a close personal relationship with the staff member, if:
  • the staff member is involved in the selection decision, and/or
  • the staff member is in a supervisory relationship to the casual        employee.

The conflict of interest situation is to   be declared to the staff member’s supervisor.

The supervisor will make amendments to the   selection process, interview panel or impose acceptable supervisory   arrangements, as appropriate.

Remuneration
Payment of casual staff will be in accordance with the provisions of   the Macquarie   University Enterprise Agreement.

The Faculty/Office employing the casual   staff member will fund all costs associated with the casual staff member.

Casual staff are paid an hourly rate which includes a loading. The loading   is paid in compensation for the casual nature of the appointment and for all   forms of leave (excluding Long Service Leave) and any other relevant   entitlements.

Conversion Arrangements
Casual Professional staff members may be   eligible to apply for conversion to continuing or fixed-term employment in   accordance with the provisions of the Macquarie University   Enterprise Agreement.

COMPLIANCE AND  BREACHES The University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).

Policy Information

Contact OfficerManager, Employee Relations, Human Resources Section
Date Approved16 September 2008
Approval AuthorityDirector, Human Resources
Date of Commencement1 July 2007
Amendment History
20 Sept 2018 - updated hyperlink references for Macquarie University Enterprise Agreement.
November 2011 – Compliance and Breaches statement added
Date for Next ReviewJuly 2012
Related DocumentsCasual Employment Procedure (see tab above)
Code of Conduct
Macquarie University  Enterprise Agreement
Recruitment and Selection Policy
Policies / Rules Superseded by this PolicyHuman Resources Casual Employment Policy, No: 6.02
KeywordsCasual Employment, Recruitment, Selection, Appointment, Conversion, Conflict of Interest, Code of Conduct

PROCEDURE

PurposeTo detail the steps and responsibilities associated with the recruitment, selection and appointment of casual staff.
ProcedureThis procedure requires actions by the following:
Supervisor

RECRUITMENT
Determine the job requirements for the casual employment position.

Complete the Casual (Professional Staff) Task Description form (PDF) (RTF)(Form 5.05b).

Obtain funding approval for the casual position.

Forward approved Task Description to Human Resources (HR).

ADVERTISING
Advertise the position internally and/or externally using the Macquarie University Taleo system. Advertise using other media as appropriate.

SELECTION
Conduct a reference check if required – the Reference Check Pro-Forma (Form 7.08b) may be used.

Select the most suitable applicant. Where appropriate, conduct interviews.

APPOINTMENT

Offer position to the most suitable applicant.
ApplicantAccept or decline casual employment offer.
Supervisor

If offer accepted, advise unsuccessful applicants.

If offer declined, select the next best applicant and continue with the appointment process above.
ApplicantCOMMENCEMENT
On commencing duties, complete and sign the Banking Authority Form (Form 9.01c1), the Tax File Number Declaration and either the:
Supervisor

Forward the above    forms to HR, after authorisation by the Faculty/Office.

Conflict of Interest
Declare any family    and/or close personal relationship, which may cause a potential conflict of    interest, to the Executive Dean/Head of Office, prior to the selection    process.

Executive Dean/Head of Office Make amendments to the selection process and/or impose acceptable supervisory arrangements to negate any conflict of interest, if the staff member is:
  • involved in the selection decision, or
  • in a supervisory relationship to the         casual employee.

Procedure Information

Contact OfficerManager, Employee Relations, Human Resources
Date Approved16 September 2008
Approval AuthorityDirector, Human Resources
Date of Commencement1 July 2007
Amendment History
20 Sept 2018 - updated hyperlink references for Macquarie University Enterprise Agreement.
April 2012 – updated to remove forms 7.02a,b,c and 6.02a,c and 6.03a,c and to update links
July 2009 – alignment with University Policy Framework
Date for Next ReviewJuly 2012
Related Documents

Casual Employment Policy (see tab above)
Macquarie University Enterprise Agreement

FORMS
RecruitmentCommencement
KeywordsCasual Employment, Recruitment, Selection, Appointment, Conflict of Interest.
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