Casual Employment

Casual Employment

SUMMARY

The Casual Employment Policy establishes the University’s approach concerning employment of appropriately skilled and qualified casual staff. The Procedure outlines the steps and responsibilities associated with the recruitment, selection and appointment of casual staff.

POLICY

PurposeTo detail the principles related to the employment of appropriately skilled and qualified casual staff.
OverviewThe University offers casual employment where work is to be performed on an ad hoc basis for an undefined period.
ScopeThis policy applies to all staff employed under the Macquarie University Enterprise Agreement. It is of particular relevance to staff involved in the recruitment, selection and appointment of casual employees.
Policy

The recruitment, selection and appointment of casual staff are the responsibilities of the relevant Faculty/Office.

Appointment
The appointment of casual staff will be on the basis of merit.

A casual staff member will not have any expectation of continuing employment.

Recruitment
Casual employment positions do not need to be advertised. Where advertising is undertaken, the advertisement must include a task description, level/salary together with the minimum educational and skill levels required for the position. Casual staff will be recruited from various sources, including:
  • referrals by existing staff members
  • applications from internal and external advertising
  • eligibility lists/databases of casual employees created in faculties/offices/departments
  • Career Development Centre
Selection
The selection process will, at a minimum, consist of:
  • a resume/CV provided by the applicant
  • consideration against the task description and education and skills, which may include an interview process
  • verification of qualifications (where required)
  • two reference checks
Conflict of Interest
There will be a conflict of interest when a prospective casual employee is a family member, or in a close personal relationship with the staff member, if:
  • the staff member is involved in the selection decision, and/or
  • the staff member is in a supervisory relationship to the casual employee.

The conflict of interest situation is to be declared to the staff member’s supervisor.

The supervisor will make amendments to the selection process, interview panel or impose acceptable supervisory arrangements, as appropriate.

Remuneration
Payment of casual staff will be in accordance with the provisions of the Macquarie University Enterprise Agreement.

The Faculty/Office employing the casual staff member will fund all costs associated with the casual staff member.

Casual staff are paid an hourly rate which includes a loading. The loading is paid in compensation for the casual nature of the appointment and for all forms of leave (excluding Long Service Leave) and any other relevant entitlements. 

Conversion Arrangements
Casual Professional staff members may be eligible to apply for conversion to continuing or fixed-term employment in accordance with the provisions of the Macquarie University Enterprise Agreement.

COMPLIANCE AND BREACHES The University may commence applicable disciplinary procedures if a person to whom this policy applies breaches this policy (or any of its related procedures).

Policy Information

Contact OfficerManager, Employee Relations, Human Resources Section
Date Approved16 September 2008
Approval AuthorityDirector, Human Resources
Date of Commencement1 July 2007
Amendment HistoryNovember 2011 – Compliance and Breaches statement added
Date for Next ReviewJuly 2012
Related DocumentsCasual Employment Procedure (see tab above)
Code of Conduct
Macquarie University Enterprise Agreement
Recruitment and Selection Policy
Policies / Rules Superseded by this PolicyHuman Resources Casual Employment Policy, No: 6.02
KeywordsCasual Employment, Recruitment, Selection, Appointment, Conversion, Conflict of Interest, Code of Conduct

PROCEDURE

PurposeTo detail the steps and responsibilities associated with the recruitment, selection and appointment of casual staff.
ProcedureThis procedure requires actions by the following:
Supervisor

RECRUITMENT
Determine the job requirements for the casual employment position.

Complete the Casual (Professional Staff) Task Description form (PDF) (RTF)(Form 5.05b).

Obtain funding approval for the casual position.

Forward approved Task Description to Human Resources (HR).

ADVERTISING
Advertise the position internally and/or externally using the Macquarie University Taleo system. Advertise using other media as appropriate.

SELECTION
Conduct a reference check if required – the Reference Check Pro-Forma  (Form 7.08b) may be used.

Select the most suitable applicant. Where appropriate, conduct interviews.

APPOINTMENT

Offer position to the most suitable applicant.
ApplicantAccept or decline casual employment offer.
Supervisor

If offer accepted, advise unsuccessful applicants.

If offer declined, select the next best applicant and continue with the appointment process above.
ApplicantCOMMENCEMENT
On commencing duties, complete and sign the Banking Authority Form (Form 9.01c1), the Tax File Number Declaration and either the:
Supervisor

Forward the above forms to HR, after authorisation by the Faculty/Office.

Conflict of Interest
Declare any family and/or close personal relationship, which may cause a potential conflict of interest, to the Executive Dean/Head of Office, prior to the selection process.

Executive Dean/Head of Office Make amendments to the selection process and/or impose acceptable supervisory arrangements to negate any conflict of interest, if the staff member is:
  • involved in the selection decision, or
  • in a supervisory relationship to the casual employee.

Procedure Information

Contact OfficerManager, Employee Relations, Human Resources
Date Approved16 September 2008
Approval AuthorityDirector, Human Resources
Date of Commencement1 July 2007
Amendment History

April 2012 – updated to remove forms 7.02a,b,c and 6.02a,c and 6.03a,c and to update links

July 2009 – alignment with University Policy Framework
Date for Next ReviewJuly 2012
Related Documents

Casual Employment Policy (see tab above)
Macquarie University Enterprise Agreement

FORMS
RecruitmentCommencement
KeywordsCasual Employment, Recruitment, Selection, Appointment, Conflict of Interest.
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