Australian Higher Education Graduation Statement

Australian Higher Education Graduation Statement

SUMMARY

The Australian Higher Education Graduation Statement Policy establishes Macquarie University’s approach to comply with Government requirements relating to the Australian Higher Education Graduation Statement (AHEGS).

POLICY

Purpose

To provide a clear, factual and concise statement of a graduate’s academic achievements for an international audience. To ensure Macquarie University complies with Government requirements relating to the Australian Higher Education Graduation Statement (AHEGS) whilst ensuring the competitiveness of our graduates.

Overview

The AHEGS was introduced by the Australian Government to make Australian qualifications recognised and renowned throughout the world. The AHEGS describes an Australian higher education qualification in an easily understandable way, relating it to the system within which it was issued and describing qualifications in a clear and consistent way to potential employers and other higher education institutions.

AHEGS have the potential to make awards of Macquarie University better understood both within Australia and internationally. They also have the potential to enhance the international mobility of our graduates and our competitiveness in the international higher education market.

The AHEGS presented to graduates of Macquarie University will be based on nationally agreed specifications. It will be a showcase for a student’s academic achievements, however, it will not replace the need for an academic transcript or testamur, nor will it replace the need for a student to articulate the full scope of their academic and non-academic achievements by way of a curriculum vitae.

DEFINITION
AHEGS Statement: The Australian Higher Education Graduation Statement is provided by Australian higher education institutions to graduating students on completion of the requirements for a particular higher education award. It provides a description of the nature, level, context and status of studies that were pursued by the individual named. Its purpose is to assist in both national and international recognition of Australian qualifications and to promote international mobility and professional recognition of graduates.

Scope

Students of Macquarie University who have their qualification for an Award ratified by Academic Senate on or after 16 December 2010.

Awards include undergraduate and honours degrees, postgraduate coursework and research programs, certificates and diplomas, graduate certificates and diplomas, for all campuses and locations of the University.

Policy

Macquarie University will comply with the specifications set down by the Australian Government in relation to the format, issuance and content of the AHEGS.

The University will inform students about the AHEGS at the time they are notified about their graduation details.

An AHEGS will be produced for all students who have their qualification for an Award ratified by Academic Senate.

One AHEGS will be issued for each Award.

Joint Degree
Where a student has completed and qualified for a joint degree, and this is considered a single Award by the University, only one AHEGS will be issued.

Jointly Badged Award
Where a student has completed and qualified for a jointly badged Award, Macquarie University will provide a Macquarie University AHEGS to the student.

ELIGIBILITY
Only students who have their qualification for an Award ratified by Academic Senate on or after 16 December 2010 will be eligible to receive an AHEGS.

Where a student has an outstanding debt, their AHEGS will be produced but not issued until the debt is cleared.

CONTENT
All data included on an AHEGS will be valid, verifiable, official and sourced from centrally held electronic records.

The AHEGS will be written in English except for thesis titles and abstract where non-English characters have been approved by the Higher Degree Research Committee.

All web references will be to either the University’s home page or a dedicated AHEGS webpage.

The following information will not be included:
  • Date of Birth
  • Debts
  • Exclusions
  • Fines
  • Grade Point Average (GPA), as there is no consistent GPA calculation across the Australian Higher Education sector
  • Grades used for internal purposes [such as Fail Withdrawn (FW), Fail Absent (FA) and Incomplete Supplementary (IS)], although the corresponding external grade [eg Fail (F) for FA or FW], will be included
  • Sanctions
  • Withdrawal without Academic Penalty (W) status

Page One
The official AHEGS logo will be included, as required, in the top right hand corner of the first page.

The following statement will be included, as required, verbatim on the first page:

The Australian Higher Education Graduation Statement is provided by Australian higher education institutions to graduating students on completion of the requirements for a particular higher education award. It provides a description of the nature, level, context and status of studies that were pursued by the individual named. Its purpose is to assist in both national and international recognition of Australian qualifications and to promote international mobility and professional recognition of graduates.

The University crest and the University logo will be included as required.

Certification
The Certification will be included, as required, on the first page.

The Certification will comprise the signature, name and position title of the Deputy Vice-Chancellor (Students and Registrar).

The date the AHEGS was printed will be included as part of the Certification.

Section 1 – The Graduate

Student Details
The student name will comprise the family name and all given names. It will be the name that is held in the University’s electronic central student system at the time the AHEGS is produced.

Name changes will be dealt with in accordance with the requirements for Testamurs.

The student identification number will be included, as required.

As indicated, the date of birth will not be included.

Section 2 – The Award

Name of the Award
The name of the Award will be the full name as approved by the University Council. No abbreviations will be used in the name of the Award.

Details
The description must be approved by the Curriculum and Planning Section. There will be one description for each Award. The maximum word limit for the description will be 150 words. This limit includes the text for the mandatory information together with any optional details.

The details to be included will be the currently approved details as at the date the AHEGS is produced.

The details will include:
  • duration
  • minimum number of credit points (for coursework awards except for an Open Universities Australia award where the minimum number of units will be indicated)
  • language of instruction
  • level (i.e. postgraduate, undergraduate)
  • admission requirements (generic)
In addition, the following details will be included if approved by the Curriculum and Planning Section:
  • professional placements
  • industry-based learning
  • overseas study
  • work-integrated learning
  • pathways to further learning
  • accreditation

Open Universities Australia
Where a student has studied through Open Universities Australia (OUA) and elects to receive their Award from Macquarie University, the University will issue an AHEGS. It will include all units attempted for that Award, although only those attempted at Macquarie University will have a corresponding grade and, where relevant, a Standardised Numerical Grade (SNG).

Section 3 – Awarding Institution

There will be one statement about Macquarie University, regardless of the level or type of Award. This statement will be:

Macquarie University is a dynamic and flexible university committed to excellence in research, teaching and community engagement. The University was established by an Act of the New South Wales Parliament in 1964 and is listed as an Australian University on the Tertiary Education Quality and Standards Agency's National Register of Higher Education Providers. For more information about Macquarie University visit www.mq.edu.au.

Macquarie University’s Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) Provider Code will be the only CRICOS Code included.

Details of partner institutions will be included in this Section, where appropriate.

Section 4 – Academic Achievements

The Award details will be listed at the top of this Section. The details will include the full Award name and the date awarded. Only details of the actual Award the student is to receive will be listed. Where a student was studying towards another Award, this will not be included on the AHEGS. Such details are included on the Academic Transcript.

Details of all coursework units attempted for the Award will then be listed and will include the unit code, full unit title (as recorded in the University’s central student system), the grade (abbreviated), the SNG, where appropriate, and the credit points gained. Where an SNG is included, the following definition will also be included: the SNG is a numeric that reflects the extent to which student attainment matches the descriptor for the grade awarded.

Units will be listed alphabetically by unit code and grouped chronologically by year.

Where a unit has been designated as a participation unit by Academic Senate, it will be flagged with the symbol ‘π’ after the unit code and before the unit title. The following definition will also be included after the list of units and before Special Achievements, Recognition and Prizes (if included) or the Key to Grading:

π: Units marked with a π are designated participation units. These units provide students with an opportunity to learn through practical experience and make a valuable contribution to the community by applying knowledge and skills acquired at the University.

Advanced Standing
Where a student has been granted credit for units completed in another tertiary institution, or in Macquarie University as non-degree or non-award, the AHEGS will include the credit points granted and where relevant, the credit points to count towards the particular Award.

Grades
Only units completed at Macquarie University, the Sydney Institute of Business Technology (SIBT) and through the University’s official exchange program will be included with a corresponding grade. Where the grade also includes an SNG, this will be included, except for Fail grades (F) which will be listed without an SNG.

Fail grades (F) will be included for units studied at Macquarie University or through the University’s official exchange program, in accordance with Government requirements.

Units completed at any other institution will not be listed. Where an exemption has been awarded this will be listed without a grade.

All units attempted for an Award will be included on the AHEGS, even if more units are attempted than the minimum required for the Award.

Where a unit has been attempted more than once, all attempts will be included with the corresponding grade and any associated SNG.

For units completed over more than one study period, the grade will be listed against the final study period.

A key to grading will be included at the end of this Section. The key will include details of the grading scheme relevant to the student’s results as listed on their AHEGS.

Honours
No thesis title or abstract will be included for students who graduate with an Honours degree.

Research Degree
The thesis title and a maximum 100 word abstract will be included for students who graduate with a Doctoral or Masters by Research degree.

Scholarship and Prize Information
In order to be eligible for inclusion on an AHEGS, a scholarship or prize must be:
  • directly related to academic achievement as part of an award/ qualification/degree at Macquarie University, or directly related to admission to a course at Macquarie University
  • verifiable, auditable and recorded in the University’s central student system
  • approved for inclusion on the Macquarie University AHEGS by the Deputy Vice-Chancellor (Students and Registrar)

Scholarships and prizes will be listed separately.

Where a University Medal is awarded, it will be the first prize to be listed.

Where a Vice-Chancellor's Commendation, or from 14 December 2017 a Macquarie University Award for Academic Excellence, is awarded it will be the first prize to be listed unless a University Medal has been awarded, in which case it will be the second prize to be listed.

Any remaining prizes will be listed chronologically.

Scholarships will be listed chronologically.

Where a scholarship is to be included, it will be listed with its full title and the first year to which it relates.

Where multiple prizes or scholarships are awarded in the same year, they will be listed alphabetically.

Where a prize related to the Award is awarded after graduation, a free AHEGS replacement may be requested. In all cases, the original AHEGS must be received by the University before the replacement will be issued.

Where no prize or scholarship has been awarded, the Scholarships and Prizes sub-heading will not be displayed.

Section 5 – Description of the Australian Higher Education System
The content for this Section is provided by the Australian Government and will be included as required.

ERRORS
Where an error is identified it will be corrected and one new AHEGS issued without charge. In all cases, the original AHEGS must be received by the University before the replacement will be issued. In the case of errors or necessary manual manipulation of AHEGS due to system constraints the original system issued documents may be renamed to prevent inadvertent printing of the incorrect version.

FORMAT
There will be an agreed format, paper type, layout and design. No deviation from the agreed format will be permitted.

DISTRIBUTION
One free AHEGS will be produced for each student by the date of their graduation ceremony. For students who do not attend their ceremony, the AHEGS will be posted to their confirmed mailing address as soon as practicable after the ceremony, in accordance with the standard practice for Testamurs. Where the mailing address cannot be confirmed the University will hold the AHEGS.

Additional Copies
Additional / replacement copies will be available subject to payment of any corresponding fee and proof of identity. The text included will be exactly as detailed on the original. The format, colour scheme and distribution method, will be as at the time of reproduction.

STORAGE
The University will institute a system to ensure it has the ability to reproduce an AHEGS.

REVIEW
A review group will be established to provide a forum to review the requirements for an AHEGS, to receive and consider feedback on any content, format or distribution issues, and to consider any other matters of relevance to a Macquarie University AHEGS. The Deputy Vice-Chancellor (Students and Registrar) will Chair the Group and ensure it meets at least once per year.

COMPLIANCE AND BREACHES
The University may commence applicable disciplinary procedures if a person to whom this Policy applies breaches this Policy (or any of its related procedures).

Policy Information

Contact OfficerDeputy Vice-Chancellor (Students and Registrar)
Date Approved16 November 2010
Approval AuthorityAcademic Senate
Date of CommencementEffective for all students who have their qualification for an Award ratified by Academic Senate on or after 16 December 2010.
Amendment History9 October 2017 - Updated reference to Vice-Chancellor's Commendation, or from 14 December 2017 a Macquarie University Award for Academic Excellence, per Academic Senate Resolution 17/87.
August 2016 - Following introduction of new Assessment Policy, replacement of Grading Policy with Assessment Policy Schedule 1 Grading Requirements in Key Related documents
September 2013 – updated practice relating to errors; inclusion of the approved use of non-English characters in thesis references; aligning with DIISTRE requirements
August 2013 – updated to reflect new Student Administration and System structure
February 2012 – Date for Next Review extended to full 3 years
November 2011 – updated with Compliance and Breaches statement
September 2011 – to include a statement about participation units
February 2011 – to clarify that the full unit title as recorded in the University’s central student system will be listed
January 2011 – to remove the requirement for grades to be listed in full and unabbreviated
Date for Next ReviewNovember 2013
Related DocumentsAcademic Transcript Request Procedure
Assessment Policy Schedule 1 Grading Requirements
Policies / Rules Superseded by this PolicyThis is a new policy
KeywordsAHEGS, Statement, Graduation, Transcript
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