Admission (Coursework)

Admission (Coursework)

SUMMARY

The Admission (Coursework) Policy establishes the principles that underpin the University’s approach on the admission of candidates to an approved undergraduate or postgraduate course, leading to qualification for a coursework award. Procedures provide more specific information as follows:

  • Admission (Coursework) Procedure – Direct Entry
  • Admission (Coursework) Procedure - via UAC
  • Defer Offer (Coursework) Procedure
  • Re-admission (Coursework) Procedure

POLICY

PurposeTo outline the policy on the admission of candidates to an approved undergraduate or postgraduate course, leading to qualification for a coursework award.

Overview

Macquarie University offers a range of postgraduate and undergraduate awards. The University is committed to principles of social inclusivity and equity in the provision of admission to students, however, access to these awards may be limited in alignment with University admission strategies.
The following policy outlines the principles that govern the admission of candidates for a course that leads to an award outlined in the Schedules of Awards for New Admissions.

DEFINITION
Course: refers to a combination of units that a candidate must complete to qualify for an award. A course is also referred to as a Program of Study in the Bachelor Degree Rules. All Programs of Study available at the University are detailed in the Schedule of Programs of Study.

Scope

All prospective and existing coursework students of the University including domestic and International, and staff involved in the administration and recruitment of students for coursework study and any associated advising.

Policy

ADMISSION
1.    To be admitted to the University as a candidate for a coursework award, candidates are required to meet specified eligibility requirements and to have been accepted for admission in competition with other applicants.

2.    The University recognises that formal educational qualifications may not always be the best indicator of aptitude or ability to undertake tertiary studies and is committed to the provision of alternative pathways for entry.

3.    The University reserves the right to regulate the admission of candidates to all courses. This regulation is based on the need to reconcile University resources with student numbers and the need to ensure student capabilities are commensurate with the academic demands of the course.

4.    Academic Senate will determine and approve the requirements for admission to the University, including minimum English language proficiency requirements.

5.    The University will assess all applicants through fair and equitable documented policies and procedures.

6.    Entry to the University will be either:
  • by a direct application to the University to a specified course or entry scheme, or
  • indirect via application through the Universities Admissions Centre (UAC).

7.    In exceptional cases, the Deputy Vice-Chancellor (Students and Registrar) or delegated authority may approve, on recommendation of the Executive Dean of the Faculty, that an applicant be admitted to a specific course without otherwise meeting the general admission requirements.

8.    The University Council will determine the fee to be charged for the submission of an application for direct admission to the University.

9.    The relevant sub-committee of Academic Senate will establish a committee to consider appeals against unsuccessful applications for admission.

10.  Candidates will be admitted to the current version of an approved course.

11.  Students may apply directly to the University for re-admission following an absence from study greater than either two semesters, three trimesters or four terms.

DEFERRING AN OFFER
12. A new commencing undergraduate domestic student may request to defer their offer of admission to a subsequent admission period. 
A candidate may request to defer in the following circumstances:
  • an undergraduate offer of admission as a domestic student has been received and accepted by the candidate, and
  • the application was made via the Universities Admissions Centre (UAC), and
  • the candidate has not previously deferred an offer to the same course.

13.  A candidate can only defer their study commencement date by one (1) calendar year.  This may be extended an additional year (a total of two years deferment)if the candidate is eligible under the Government Youth Allowance (Independent Rate) workplace participation criteria.

14. The offer for admission will lapse if:
  • during the deferment period, the candidate completes studies at Certificate IV level or higher

15.      Students taking up their deferred offer will be admitted to the original version of their course provided that course has not been discontinued or is currently inactive in which case they will be offered admission to a comparable course.

RE-ADMISSION
16.  A previous Macquarie student (PMQ) wishing to return following an absence from study may do so if the following criteria are met:

(a) if their absence from study is no more than two (2) consecutive semesters, or three (3) consecutive trimesters, or (4) consecutive terms.
(b)  re-admission is guaranteed:
       (1)  if an absence is greater than two (2) consecutive semesters, or three (3) consecutive trimesters, or (4) consecutive terms; and
       (2) provided:
    • the previous course has not been completed, and
    • a result has been recorded in at least one unit of the incomplete course, and
    • an applicant is returning to the same course, and
    • for undergraduate students, an applicant has not completed any intervening tertiary studies (tertiary studies include TAFE courses at Certificate IV level or higher).

 (c)  If the above criteria (a) and (b) cannot be satisfied, applicants must apply to the University for admission either through the UAC or directly to the University as a new applicant.

17.  Undergraduate students applying for re-admission will be admitted to the original version of their course provided that course and/or version has not been discontinued or is currently inactive in which case they will be offered admission to a comparable course and/or version.

18. Postgraduate students applying for re-admission will be admitted to the current version of their original course, provided that course has not been discontinued or is currently inactive in which case they will be offered admission to a comparable course.

COMPLIANCE AND BREACHES
The University may commence applicable disciplinary procedures if a person to whom this Policy applies breaches this Policy (or any of its related procedures).

Policy Information

Contact OfficerDeputy Registrar
Date Approved16 December 2010
Approval AuthorityAcademic Senate
Date of Commencement16 December 2010
Amendment HistoryDecember 2015 – changed DVC(Provost) to DVC(Students and Registrar)
March 2014 – changed timing of Deferred Offer circumstances and removed requirement for readmission through UAC.
February 2014 – updated position title to Deputy Registrar
November 2011 – updated with Compliance and Breaches statement
Date for Next ReviewDec 2013
Related Documents

Supporting Admission documents on this page (see Tabs above):

Admission (Coursework) Procedure - Direct Entry  
Admission (Coursework) Procedure - via UAC
Defer Offer (Coursework) Procedure
Re-admission (Coursework) Procedure

Other related documents:

Governance, Legislation and Rules
Macquarie University Handbook
Alternate Entry Pathways
Schedule of Programs of Study

Policies / Rules Superseded by this Policy

Nil

KeywordsAdmission, Defer, Re-Admission

DIRECT ENTRY

ADMISSION (COURSEWORK) PROCEDURE – DIRECT ENTRY

Purpose

To outline the requirements and actions that enables the admission of domestic candidates to courses by direct application to the University.

Procedure

This procedure requires actions by the following:
  • Academic Senate
  • Admissions Manager
  • Head Student Administration
  • Applicant

Academic Senate

DETERMINE ADMISSION REQUIREMENTS
Approve the eligibility and selection requirements for admission to the University, including minimum English language proficiency, on the recommendation of the Executive Dean of Faculty.

Consider and approve recommendations from Faculties  pertaining to strategies for selection of candidates.

Approve the mechanisms for ranking applicants who:
  • apply via direct entry to the University
  • lodge an appeal for admission.
Head Student AdministrationIn consultation with the Faculty and relevant Sections, determine the courses to be available via direct entry to the University for each admission period.

Admissions Manager

PUBLISH APPLICATION INFORMATION
Publish current admission schedules and requirements.

Prepare and publish application information, forms and instructions for courses and entry pathways offered by direct entry to the University.

REPORT APPLICATIONS
Manage the receipt and recording of each application.

Provide full applicant reports to the relevant committees and/or Faculty to assist the selection of candidates.

PROCESS APPLICATIONS
Process Faculty/committee application decisions.

Notify successful applicants, including details of how they can accept their offer and subsequently enrol.

Notify unsuccessful applicants.

Co-ordinate and manage the admission appeals process.

Applicant

SUBMIT APPLICATION
Submit a complete application for direct entry according to the details, instructions and timelines outlined on the Macquarie University Courses website.

Procedure Information

Contact Officer Head Student Administration
Date Approved4 August 2011
Approval Authority Deputy Vice-Chancellor (Students and Registrar) / Deputy Registrar
Date of Commencement4 August 2011
Amendment Dates 14 March 2017 - Minor amendment: updated other related documents to reference Macquarie University's English Language Requirements and Principles of English Language Statement which have replaced English Proficiency Requirements (Undergraduate) / (Postgraduate) pages.
2 May 2014 – updated position title to Head Student Administration and Admissions Manager
Date for Next Review August 2014
Related Documents

Supporting Admission documents on this page (see Tabs above):
Admission (Coursework) Policy
Admission (Coursework) Procedure – via UAC
Defer Offer (Coursework) Procedure
Re-admission (Coursework) Procedure

Other related documents:
Alternate Entry Pathways
English Language Requirements
Principles of English Language Statement

Keywords Admission, Direct Admission

VIA UAC

ADMISSION (COURSEWORK) PROCEDURE - VIA UAC

PurposeTo outline the requirements and actions that  enable the admission of domestic candidates to courses via an application to the Universities Admissions Centre (UAC).

Procedure

This procedure requires actions by the following:
  • Academic Senate
  • Applicant
  • Head Student Administration
  • Coursework Studies Committee – Ranking Committee
  • Admissions Manager
  • Deputy Vice-Chancellor (Provost)
  • Executive Dean
  • Load Planning and Strategy Group
  • Student Business and Systems Solutions

Executive Dean

DETERMINE ADMISSION REQUIREMENTS
Prior to each admission period, and in time for relevant publications, inform the Deputy Vice-Chancellor (Students and Registrar) of:

  • individual courses to be offered for admission
  • any particular selection criteria, application material or changes to the application process for courses on offer
  • individual course enrolment targets
  • the minimum entry rank for each course below which a candidate will not be considered for an offer.

Academic Senate

On recommendation from the Academic Standards and Quality Committee, and as proposed by the Executive Dean of Faculty, approve the coursework awards to be offered for an admission period.

Approve the eligibility and selection requirements for admission to the University, including minimum English language proficiency, on the recommendation of the Executive Dean of Faculty.
Load Planning and Strategy Group

On recommendation of the Executive Deans of Faculty, and with input from relevant planning sections of the University, determine the individual course enrolment targets and admission strategies for any given admission period.

Deputy Vice-Chancellor (Provost)

Convene the University Fees Committee to determine the fees to be charged for courses offered in any given admission period.
Advise the Deputy Vice-Chancellor (Students and Registrar) of course and/or unit fees for each coursework award on offer the following academic year.

Head Student Administration

CO-ORDINATE WITH THE UNIVERSITIES ADMISSIONS CENTRE
According to agreed timelines for each admission period, inform the UAC of:
  • courses to be offered
  • minimum entry requirements for each course
  • fee details
  • candidate selection criteria
  • additional application documentation and processes, and other relevant information.

Liaise with the UAC to ensure the accuracy and appropriateness of University information that is published by UAC.

Prepare and publish on University web sites and in relevant printed material:
  • candidate application information, forms and instructions for courses offered by application via UAC
  • procedures for accepting or deferring an offer of admission
  • procedures to enable applicants to accept their offer and continue with their admission and enrolment in a timely manner.

Admissions Manager

PROCESS APPLICATIONS
Liaise with, and provide relevant information to, the Faculty admission selection committee to enable timely applicant assessment.

Liaise with applicants to ensure correct and timely provision of additional application details to enable processing by UAC.
Executive Dean Where a candidate’s application requires university assessment, recommend to the Head Student Administration the outcome of that selection decision.
Head Student Administration

Notify the UAC of the university’s recommendation so that they may advise the applicant of the outcome of the application.

Student Business and Systems Solutions

Ensure the on-line enrolment system is available.

Applicant

SUBMIT AN APPLICATION
Submit an application according to the advised instructions and timeframe outlined by UAC.

Accept an offer and follow the Macquarie University enrolment steps.

If you consider that you have grounds to appeal a decision, lodge an appeal for admission by contacting the Deputy Vice-Chancellor (Students and Registrar).
Coursework Studies Committee - Ranking Committee

ASSESS AN APPEAL
Assess an appeal by unsuccessful applicants who lodge an appeal for admission and determine whether to make an offer for admission.

Head Student Administration

Co-ordinate and manage the appeals process.

Procedure Information

Contact OfficerHead Student Administration
Date Approved4 August 2011
Approval AuthorityDeputy Vice-Chancellor (Students and Registrar) / Deputy Registrar
Date of Commencement4 August 2011
Amendment History14 March 2017 - Minor amendment: updated other related documents to reference Macquarie University's English Language Requirements and Principles of English Language Statement which have replaced English Proficiency Requirements (Undergraduate) / (Postgraduate) pages.
2 May 2014 – update position title to Head Student Administration
Date for Next ReviewAugust 2014
Related DocumentsSupporting Admission documents on this page (see Tabs above):
Admission (Coursework) Policy
Re-admission Procedure

Other related documents:
Alternate Entry Pathways
English Language Requirements
Principles of English Language Statement
KeywordsAdmission, Application, UAC

DEFER OFFER

DEFER OFFER (COURSEWORK) PROCEDURE

PurposeTo outline the steps required to defer an offer of admission in accordance with the Admission (Coursework) Policy. 

Procedure

The opportunity to defer an offer is only available to new commencing domestic candidates who have been offered admission to an undergraduate course via the Universities Admission Centre (UAC).

Postgraduate and international students are ineligible to request to defer an offer of admission.
This procedure requires actions by the following:
  • Applicant
  • Deputy Registrar
  • Admissions Officer
The required steps include:
  • Publish information
  • Request deferment
  • Notify outcome
  • Invite new offer
Deputy Registrar PUBLISH DEFERMENT INFORMATION
Ensure all deferment information, timelines and forms are published in a timely manner.

Applicant

SUBMIT A DEFERMENT REQUEST
You are eligible to defer an offer of admission provided you meet the criteria in the Admission (Coursework) Policy.
Request deferment by:

CONDITION OF DEFERMENT
Your deferment is valid on the condition that you do not complete studies at Certificate IV or higher during this time.  If you enrol in studies at Certificate IV or higher you will need to re-apply for admission through the Universities Admissions Centre (UAC).

FOLLOW NEW OFFER INSTRUCTIONS
Follow the instructions stated in the confirmation email from the University related to reactivating your offer in the following year.
Admissions Officer

PROCESS A REQUEST
Receive and process deferment requests.

Notify each student of the outcome of deferment request.

Issue new offer letter including acceptance and enrolment instructions to approved deferred students. 

Procedure Information

Contact OfficerDeputy Registar
Date Approved4 August 2011
Approval AuthorityDeputy Vice-Chancellor (Students and Registrar)
Date of Commencement4 August 2011
Amendment History

March 2014 – amended dates for deferment requests and removed requirement for readmission through UAC.

February 2014 – updated position title to Deputy Registrar
Date for Next ReviewAugust 2014
Related Documents

Supporting Admission documents on this page (see Tabs above):
Admission (Coursework) Policy
Admission (Coursework) Procedure – via UAC
Admission (Coursework) Procedure – Direct Entry
Re-admission (Coursework) Procedure

Other related documents:
Request for Deferment and Variation to Deferment
KeywordsDeferment, Discontinuance, Admission, Defer

RE-ADMISSION

RE-ADMISSION (COURSEWORK) PROCEDURE

Purpose

To outline the procedure for the direct and guaranteed re-admission of coursework students returning to an incomplete course after a period of absence.

Procedure

This procedure requires actions by the following:
Deputy Registrar

Ensure policy, processes, timelines and associated forms are published and available to students and staff.

Applicant

You are eligible to re-apply for guaranteed re-admission provided you meet the criteria in the Admission Policy.

Submit your application for re-admission directly to the University, by:
  • directly enrolling in unit or units on-line via e-student if your absence from study is less than two (2) consecutive semesters, or three (3) consecutive trimesters, or (4) consecutive terms, or
  • completing the on-line application form and cover sheet on the Previous Macquarie Students (Undergraduate) webpage if your absence is greater than two (2) consecutive semesters, or three (3) consecutive trimesters, or (4) consecutive terms and the other criteria for re-admission are met.

You should seek academic advice in planning the remainder of your program of study to ensure that award requirements will be met.

If the criteria cannot be satisfied, you must apply to the University for admission either through the UAC or directly to the University as a new applicant. 

Admissions Manager

Determine the applicant’s eligibility for re-admission.

Make an offer to eligible students and provide enrolment advice and information.

Process the re-admission status of the student according to standard operating practice.

Notify students whose application for re-admission has been unsuccessful.

Assist the student in identifying comparable options where the courses have been discontinued or where the programs of study have been amended.

Procedure Information

Contact OfficerDeputy Registrar
Date Approved5 August 2011
Approval AuthorityDeputy Vice-Chancellor (Students and Registrar)
Date of Commencement4 August 2011
Amendment History2 May 2014 – update position title to Admissions Manager
February 2014 – update position title to Deputy Registrar
Date for Next ReviewAugust 2014
Related DocumentsSupporting Admission documents on this page (see Tabs above):
Admission (Coursework) Policy
Admission (Coursework) Procedure – via UAC

Other related documents:

Withdrawal and Discontinuance (Coursework) Policy
KeywordsRe-admission, Admission, Previous Macquarie
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