Admission (Coursework)

Admission (Coursework)

SUMMARY

The Admission to Coursework Programs Policy establishes the principles that govern the admission of students to an approved preparatory, undergraduate or postgraduate coursework program of study. Procedures provide more specific information as follows:

  • Admission of Domestic Applicants to Coursework Programs Procedure
  • Deferment of a Coursework Program Offer Procedure
  • Readmission to a Coursework Program Procedure

POLICY

1     PURPOSE

To specify the principles that govern the admission of students to an approved preparatory, undergraduate or postgraduate coursework program of study.

2     BACKGROUND

Macquarie University offers a range of preparatory, undergraduate and postgraduate awards and is committed to principles of social inclusivity and equity when admitting students.  Successful applicants will be assessed by the University as having a reasonable expectation of successfully completing the chosen award.  

3     SCOPE

This Policy applies to commencing domestic and international students applying for entry into a preparatory, undergraduate or postgraduate coursework program of study and to staff involved in the recruitment and administration of these students.

4     DEFINITIONS

Commonly defined terms are located in the University Glossary. The following definitions apply for the purpose of this Policy:

Award means the qualification resulting from the satisfactory completion of a specific Program of Study.  Also known as qualification or degree.

Course or Program of study means the minimum sequence of required study which would enable a student to qualify for an award, including both the general requirements of a specific award and the specific requirements of a qualifying major or specialisation where applicable.

5     POLICY STATEMENT

PRINCIPLES FOR ADMISSION

The University will assess all applicants through fair, equitable and documented policies and procedures and defined admission criteria.

To be selected for entry to the University as a student for a coursework award, applicants are required to meet admission requirements.

Admission to the University will be either:

a) by a direct application to the University to a specified program of study or entry program, or

b) indirectly via application through the Universities Admissions Centre (UAC), or

c) indirectly via application through an official representative.

The University reserves the right to regulate the admission of applicants to all programs of study.

Applicants who meet admission requirements are not necessarily guaranteed admission to a program of study, as places may be limited.

The University may charge an application fee.

The University reserves the right to withdraw an offer or cancel the enrolment of a student where an offer is made on the basis of incomplete, inaccurate, fraudulent or misleading information supplied by the applicant or certifying authority. Any fees paid may be forfeited.

CRITERIA

The University recognises that formal educational qualifications may not always be the best indicator of aptitude or ability to undertake tertiary studies, and is committed to considering a wide range of academic and non-academic attributes in determining admission.

The University will consider recognised Prior Learning (including Formal, Informal and Non-Formal learning) when determining entry to a program of study and/or the granting of Credit, in accordance with the Recognition of Prior Learning (RPL) Policy and the RPL Assessment Procedure.

PROGRAMS OF STUDY

Applicants will be admitted to the current version of an approved program of study.

The University reserves the right to withdraw an offer of admission if the program of study ceases to be offered prior to commencement.

INTERNATIONAL APPLICANTS

International applicants who meet admission requirements are also required to meet any criteria imposed under Australian Commonwealth or State legislation or regulation. 

Students who will be under the age of 18 at the commencement of study, must meet care, accommodation and welfare arrangements as stipulated by the Australian Commonwealth Government.

APPROVALS

Academic Senate will determine and approve admission requirements for programs of study.

The Vice-Chancellor, on recommendation of the Revenue and Student Numbers Planning Group, will approve the annual schedule of tuition fees and charges. 

Applicants who do not meet admission requirements may, on a case by case basis, be approved for entry to a specific program of study by the Domestic or International Admissions Manager as the authorised agent of the Deputy Vice-Chancellor (Academic) and Registrar and Pro Vice-Chancellor (International) respectively, in consultation with the Executive Dean of the Faculty or College Director (or their nominated officers). 

APPEALS

Appeals against an unsuccessful application for admission will be considered in accordance with the Academic Appeals Policy.

DEFERRING AN OFFER OF ADMISSION

The University will determine the grounds upon which an applicant may defer their offer.

Students taking up their deferred offer will be admitted to the current version of their program of study, provided that the program of study has not been discontinued or is currently inactive in which case they will be offered admission to a comparable program of study.

DISCONTINUATION AND READMISSION

Students who are not enrolled are considered to be absent from their program, but may resume their studies if the absence is not greater than 2 years (meaning 24 consecutive months from the end date of their last enrolment period at Macquarie). Students who have not been enrolled within this timeframe will be discontinued.

Previous Macquarie Students meeting the readmission criteria will be readmitted to the current version of their program of study or to a comparable program of study if the intended readmission program is currently inactive.

Programs of study that have specific currency and/or professional requirements are listed as a Schedule to the Academic Progression Policy and may have additional conditions for enrolment.

6    RELEVANT LEGISLATION

Education Services for Overseas Students Act 2000
Education Services for Overseas Students Regulations 2001
National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007

7     KEY RELATED DOCUMENTS

Supporting Admission documents (see tabs above):
Admission of Domestic Applicants to Coursework Programs Procedure
Admission of International Applicants to Coursework Programs Procedure (under development)
Deferment of a Coursework Program Offer Procedure
Readmission to a Coursework Program Procedure

Other related documents:
Academic Appeals Policy / Procedure
Academic Progression Policy / Procedure / Schedule 1 / Schedule 2
Calendar of governance, legislation and rules
Enrolment Policy (under development)
Entry Schemes and Pathways
Macquarie University Handbook
Recognition of Prior Learning Policy / Assessment Procedure

8     NOTES

8.1

Contact Officer

Head, Student Administration

8.2

Implementation Officer

Head, Student Administration

Director, International Administration

8.3

Approval Authority

Deputy Vice-Chancellor (Academic) and Registrar

8.4

Date Approved

8 May 2017

8.5

Date of Commencement

8 May 2017

8.6

Date for Review

May 2020

8.7

Documents Superseded by this Policy

Admission (Coursework) Policy approved 16 December 2010

8.8

Amendment History

n/a

ADMISSION OF DOMESTIC APPLICANTS

ADMISSION OF DOMESTIC APPLICANTS TO COURSEWORK PROGRAMS PROCEDURE

1     PURPOSE

To specify the requirements and actions that enable the admission of domestic applicants to an approved preparatory, undergraduate or postgraduate coursework program of study at the University.

2     SCOPE

This Procedure applies to:

  • all commencing domestic applicants applying for entry into a preparatory, undergraduate or postgraduate coursework program of study via direct entry and/or the Universities Admissions Centre (UAC); and
  • University staff involved in the process.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary. Definitions specific to this Procedure are contained in the accompanying Policy.

4     RESPONSIBILITIES AND REQUIRED ACTIONS

The following flowchart sets out the steps and actions that must be undertaken to ensure the admission of domestic applicants in accordance with the Admission to Coursework Programs Policy.

Print version of Admission of Domestic Applicants to Coursework Programs Procedure Flowchart (PDF).

If you have difficulty accessing this document, please contact the Policy Unit policy@mq.edu.au or 9850 4791.

This Procedure requires actions by the following:

  • Academic Senate
  • Executive Deans / Macquarie University International College Director
  • Vice-Chancellor
  • Revenue and Student Numbers Planning Group
  • Faculty Standards and Quality Committee
  • Head of Student Administration
  • Admissions Manager
  • Admissions Team
  • Student Business and Systems Solutions
  • Faculty Academics
  • Applicants.

Academic Senate

On recommendation of the Academic Standards and Quality Committee, and as proposed by the Faculty Executive Deans, approve the coursework awards to be offered.

Approve admission requirements, including minimum English language proficiency, on the recommendation of the Executive Dean of Faculty.

Consider and approve recommendations from Faculties relating to requirements for selection of candidates.

Executive Deans/Macquarie University International College Director

Prior to each admission period, and in time for relevant publications, inform the Deputy Vice-Chancellor (Academic) and Registrar of:

  • individual programs to be offered for admission
  • any particular selection criteria, application material or changes to the application process for programs on offer
  • individual program enrolment targets
  • the admission requirements for each program below which an applicant will not be considered for an offer.

Vice-Chancellor

Approve the annual schedule of tuition fees and charges on recommendation of the Revenue and Student Numbers Planning Group for programs offered in any given admission period.

Advise the Deputy Vice-Chancellor (Academic) and Registrar of program and/or unit fees for each coursework award on offer the following academic year.

Revenue and Student Numbers Planning Group

On recommendation of the Faculty Executive Deans, and with input from relevant planning sections of the University, determine the individual program enrolment targets and admission strategies for any given admission period.

Faculty Standards and Quality Committee

Annually review and approve Recognition of Prior Learning schedules (Departmental RPL Plans) for admission to the University.

Head of Student Administration

Liaise with Faculties and relevant Units on strategy and policy matters related to admissions

Represent the University in communications with UAC on strategy and policy matters.

Admissions Manager

Publish Application Information

In consultation with Faculties and relevant offices and units, confirm the programs to be offered for admission via direct entry or UAC for each admission period, and programs available for deferment.

Liaise with UAC and relevant offices and units within the University to ensure the accuracy and appropriateness of admission information published on UAC, University websites and other printed material including:

  • programs to be offered
  • minimum admission requirements for each program
  • fee details
  • candidate selection criteria
  • additional application documentation and processes, and other relevant information
  • procedures to accept and enrol in a timely manner, or to defer an offer

Review Applications for Special Consideration

As the Authorised Agent of the Deputy Vice-Chancellor (Academic) and Registrar, review applications for special consideration.

In conjunction with the Executive Dean (or the Faculty’s nominated officer), finalise application decisions by taking into account:

  • existing and supplementary information submitted by the applicant for special consideration;
  • the applicant’s readiness for study;
  • alternative study options and support that can be recommended to the applicant, and
  • the Faculty’s recommendation.

Admissions Manager and Admissions Teams

Prepare and Complete Application Setup

Liaise with Student Business and Systems Solutions to ensure that online application and enrolment systems are updated and configured for each admission period in a timely and appropriate manner.

Liaise with UAC to ensure that accurate program information and admission requirements are set up on UAC systems by agreed timelines for each admission period.

Process Applications

Process and assess direct entry and UAC applications in accordance with the University’s approved admission requirements and UAC guidelines.

Manage the receipt and recording of each direct application.

Liaise with applicants to ensure correct and timely provision of additional application details (if required) to enable processing.

Process, assess and finalise application outcomes, including credits for Recognition for Prior Learning that can be determined at the admissions stage.

Provide full applicant reports to the relevant Committees and/or Faculties to assist the selection of candidates where required.

Process application decisions made by Admissions, Faculties or Committees.

Notify successful applicants, including details of how they can accept their offer and subsequently enrol via the appropriate channel (direct entry or UAC).

Notify unsuccessful applicants.

Student Business and System Solutions

Work with Admissions to update and configure Macquarie online application and enrolment systems as well as UAC system interface for each admission period in a timely and appropriate manner.

Extract and import UAC offers within specified timeframe.

Faculty Academics

Review applications which are referred to Departments for decision.

Return admission recommendations, including Recognition for Prior Learning decisions, to Admissions.

Applicants

Submit a complete direct entry or UAC application according to the details, instructions and timelines specified on the Macquarie University Courses website or the UAC website.

Accept an offer and follow the Macquarie University enrolment steps.

If applicants consider that they have grounds to appeal a decision, lodge an appeal for admission in accordance with the Academic Appeals Policy / Procedure.

5     RELEVANT LEGISLATION

NA

6     KEY RELATED DOCUMENTS

Supporting Admission documents (see tabs above):
Admission to Coursework Programs Policy
Deferment of a Coursework Program Offer Procedure
Admission of International Applicants to Coursework Programs Procedure (under development)
Readmission to a Coursework Program Procedure

Other related documents:
Academic Appeals Policy / Procedure
Academic Senate Principles of English Language Statement
English Language Requirements
Entry Schemes and Pathways
Recognition of Prior Learning Policy / Assessment Procedure

7     NOTES

7.1

Contact Officer

Head of Student Administration

7.2

Implementation Officer

Admissions Manager

7.3

Approval Authority

Deputy Vice-Chancellor (Academic) and Registrar

7.4

Date Approved

8 May 2017

7.5

Date of Commencement

8 May 2017

7.6

Date for Review

May 2020

7.7

Documents Superseded by this Procedure

Admission (Coursework) Procedure – Direct Entry approved 4 August 2011

Admission (Coursework) Procedure – Via UAC approved 4 August 2011

7.8

Amendment History

n/a

DEFERMENT

DEFERMENT OF A COURSEWORK PROGRAM OFFER PROCEDURE

1     PURPOSE

To specify the steps required for a domestic student to defer an offer of admission in accordance with the deferment principles approved by the University.

2     SCOPE

This Procedure applies to commencing domestic students entering into a preparatory, undergraduate or postgraduate coursework program of study at Macquarie University.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary. Definitions specific to this Procedure are contained in the accompanying Policy.

4     RESPONSIBILITIES AND REQUIRED ACTIONS

DEFERMENT CRITERIA

Commencing undergraduate coursework students

Commencing undergraduate coursework students may request to defer their offer of admission to a subsequent admission period in the following circumstances:

a) an undergraduate offer of admission as a domestic student has been received by the student via the Universities Admissions Centre (UAC); and

b) the student has not previously deferred an offer to the same program of study.

Undergraduate students can only defer their study commencement date by up to one (1) calendar year.  This may be extended by an additional year (a total of two years deferment)if the student:

a) is eligible under the Government Youth Allowance Independent Rate workplace participation criteria; or

b) is required to serve mandatory military service for a duration of over one calendar year, as required by their home country, or

c) other approved conditions.

The offer for admission will lapse if, during the deferment period, the undergraduate student completes studies at Certificate IV level or higher. In this instance, students will need to re-apply for admission through UAC.

Commencing Macquarie University International College (MUIC) students

Commencing MUIC students are subject to the same deferment criteria as commencing undergraduate coursework students, except that they may only request to defer their offer of admission to the next available commencing term.

Commencing postgraduate coursework students:

Commencing postgraduate coursework students may request to defer their offer of admission to a subsequent admission period in the following circumstances:

a) a postgraduate coursework offer of admission has been received by the student;

b) the program of study has been approved for deferment by the owning Faculty; and

c) the student has not previously deferred an offer to the same program of study.

Postgraduate students can only defer their study commencement date by up to one (1) calendar year. 

DEFERMENT PROCESS

The following flowchart sets out the steps and actions that must be undertaken to ensure the approved deferment process is followed.

Print version of Deferment of a Coursework Program Offer Procedure Flowchart (PDF).

If you have difficulty accessing this document, please contact the Policy Unit policy@mq.edu.au or 9850 4791.

This Procedure requires actions by the following:

  • Commencing Coursework Students
  • Admissions Manager
  • Admissions Officers.

Commencing Coursework Students

Check Deferment Criteria and Programs Available for Deferment

Request deferment by:

  • using eStudent if the offer has not been accepted, or
  • completing a deferment request via ask.mq.edu.au if the offer has been accepted.

Accept and enrol into the deferred offer by completing the instructions stated in the approved deferment notification from the University.

Admissions Manager

Ensure all deferment information, including programs approved for deferment, deferment criteria, timelines and eStudent/Online Request forms are configured, updated and published in a timely manner.

Admissions Officers

Receive and process deferment requests.

Update admission records to create deferred offers for students who have made a successful deferment request.

Notify students of the outcome of their deferment request.

Issue new offer letters, including acceptance and enrolment instructions, to the deferred students. 

5     RELEVANT LEGISLATION

NA

6     KEY RELATED DOCUMENTS

Supporting Admission documents (see tabs above):
Admission to Coursework Programs Policy
Admission of Domestic Applicants to Coursework Programs Procedure
Admission of International Applicants to Coursework Programs Procedure (under development)
Readmission to a Coursework Program Procedure

Other related documents:
Request for Deferment and Variation to Deferment

7     NOTES

7.1

Contact Officer

Head of Student Administration

7.2

Implementation Officer

Admissions Manager

7.3

Approval Authority

Deputy Vice-Chancellor (Academic) and Registrar

7.4

Date Approved

8 May 2017

7.5

Date of Commencement

8 May 2017

7.6

Date for Review

May 2020

7.7

Documents Superseded by this Procedure

Defer Offer (Coursework) Procedure approved 4 August 2011

7.8

Amendment History

n/a

READMISSION

READMISSION TO A COURSEWORK PROGRAM PROCEDURE

1     PURPOSE

To specify the steps required for a domestic coursework student to be readmitted in 2017 to an incomplete program of study after a period of absence.

2     SCOPE

This Procedure applies to:

  • domestic coursework students seeking to return to their incomplete program of study at the University in 2017 after an absence greater than 2 years (24 consecutive months from the end date of their last enrolment period), and
  • University staff involved in the process. 

This Procedure does not apply to:

  • students seeking to return to their incomplete program of study at Macquarie from Session 1 2018 onwards after an absence greater than 2 years.   These students must reapply as a new applicant via the prescribed method.
  • students seeking to return to study following an absence not greater than 2 years.  These students may re-enrol directly via eStudent.
  • international students.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary. Definitions specific to this Procedure are contained in the accompanying Policy.

4     RESPONSIBILITIES AND REQUIRED ACTIONS

Readmission Criteria

If a previous Macquarie University student’s absence from study is greater than 2 years, the student may submit an application for readmission, provided that:    

a) the student is returning to the same program of study in Session 1 or Session 2 2017; and

b) the previous program of study has not been completed; and

c) a result has been recorded in at least one attempted unit of the incomplete program of study; and

d) the program of study, or a comparable program of study, is currently offered for admission, and

e) for a preparatory or undergraduate program, the student has not completed any intervening tertiary studies at the level of AQF Certificate IV or higher.

If criteria (a) to (e) are not satisfied, the student will need to apply in the usual manner as a new applicant. 

Previously excluded Macquarie University students seeking readmission in 2017 should follow the steps outlined on the Readmission - returning after an exclusion webpage.

Eligible students will be readmitted to the current version of their program of study or to a comparable program of study if the program intended for re-admission is currently inactive.

Readmission Process

The following flowchart sets out the steps and actions that must be undertaken to ensure the approved readmission process is followed.

Print version of Readmission to a Coursework Program Procedure Flowchart (PDF).

If you have difficulty accessing this document, please contact the Policy Unit policy@mq.edu.au or 9850 4791.

This Procedure requires actions by the following:

  • Admissions Manager
  • Previous Macquarie Students
  • Admissions Officers
  • New Students Team
  • Current Students Team
  • Faculty Academics and Faculty Standards and Quality Committee.

Admissions Manager

Ensure Readmission Criteria, processes, timelines and associated application forms are configured, updated and published in a timely manner.

Previous Macquarie Students

Check Readmission Criteria and program availability

Seek academic advice in planning the remainder of the program.

Apply for readmission via eStudent.

Update personal details as instructed on the Returning to studies after an absence webpage.

Enrol into the program approved for readmission by completing the instructions stated in the readmission approval letter.

Admissions Officers

Receive and process readmission requests.

Liaise with Faculties to assist students to identify comparable options where the program of study has been discontinued, amended or is otherwise not available.

Determine the applicant’s eligibility for readmission.

Update readmission status following the completion of either Recognition of Prior Learning (RPL) or reparenting.

Notify students of the outcome of their readmission request.

Issue enrolment advice and information to eligible students.

New Students Team and Current Students Team

Process RPL (credits) where previous studies were undertaken more than 10 years ago.

Reparent where previous studies were undertaken less than 10 years ago.

If applicable, liaise with the Faculties to resolve any Saving Clause and Deeming cases in accordance with the Saving Clause and Deeming Provision Guidelines.

Faculty Academics and Faculty Standards and Quality Committee

Review and return recommendations for Saving, Deeming and Other cases to the Current Students Team.

5     RELEVANT LEGISLATION

NA

6     KEY RELATED DOCUMENTS

Supporting Admission documents (see tabs above):
Admission to Coursework Programs Policy
Admission of Domestic Applicants to Coursework Programs Procedure
Admission of International Applicants to Coursework Programs Procedure (under development)
Deferment of a Coursework Program Offer Procedure

Other related documents:
Academic Progression Policy / Procedure
Saving Clause and Deeming Provision Guidelines
Withdrawal and Discontinuance (Coursework) Policy

7     NOTES

7.1

Contact Officer

Head of Student Administration

7.2

Implementation Officer

Admissions Manager

7.3

Approval Authority

Deputy Vice-Chancellor (Academic) and Registrar

7.4

Date Approved

8 May 2017

7.5

Date of Commencement

8 May 2017

7.6

Date for Review

May 2020

7.7

Documents Superseded by this Procedure

Readmission (Coursework) Procedure approved 5 August 2011

7.8

Amendment History

n/a

Back to the top of this page