Academic Progression

Academic Progression

SUMMARY

The Academic Progression Policy and Procedure establish the  principles and process that govern the academic progress of students towards the successful  completion of their coursework award.

Satisfactory Academic Progression requires students to pass at least 51%  of the attempted  load in the Study Period under consideration. Academic Progression is calculated at the end of Session 1 and Session 2, and generally finalised by the Census Date of the following Session 1 or Session 2 study period.

The Fitness to Practice (FTP) Procedure establishes how the University will manage the progression of students enrolled in practical, clinical or professional (PCP) programs or units listed on Schedule 3 of the Academic Progression Policy, with embedded placements and/or registration, accreditation or other mandated requirements.The Procedure is governed by General Coursework Rules 9.7, 9.8, and the Academic Progression Policy and is supported by the Inherent Requirements Framework. Note: this Procedure supersedes the Fitness to Practice Procedure for the FMHS Doctor of Medicine program with effect from 30 July 2018.

Schedules provide more specific information as follows:

  • Schedule 1: Programs with Currency Requirements
  • Schedule 2: Practical, Clinical and Professional Programs
  • Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements

POLICY

1     PURPOSE

To establish the principles that govern the academic progress of students towards the successful completion of their coursework award.

Students enrolled in practical, clinical or professional programs listed on Schedules 2 and 3 of the Academic Progression Policy are also subject to the provisions of the General Coursework Rules and the Fitness to Practice Procedure. These provisions will be applied in addition to a student’s Academic Standing.

2     BACKGROUND

The University nurtures students’ growth and development by assisting them to take responsibility for their own actions, and provides services, both academic and pastoral, for them to improve their academic progress. The University also exercises a duty of care to students who are not well suited to tertiary study to explore other options that might be appropriate and to ensure that students with unsatisfactory academic performance do not continue to fail indefinitely. The University recognises its specific obligations for monitoring students enrolled in accredited, practical, professional and clinical programs.

Students will be informed of their Academic Standing to assist them achieve the requirements of their program of study. The University can provide support services, including counselling and learning support. Where students do not achieve satisfactory progress, sanctions, including suspension or exclusion from the University, may apply.

It is recognised that there can be extenuating circumstances for unsatisfactory academic performance, and students who are sanctioned for Suspension or Exclusion have a right of appeal that may lead to the sanctions being removed or modified.

The academic progress of all enrolled students will be actively monitored and those at risk of unsatisfactory progress will be supported. The University’s approach satisfies the obligations for monitoring course progress for international students under the Educational Services for Overseas Students (ESOS) Act 2000.

Academic progress and any intervention measures will be recorded on individual student files. In accordance with the University’s privacy obligations, only relevant University staff will be involved in the processes of identification, monitoring, notification, and intervention strategies.

3     SCOPE

This Policy applies to all domestic and international, undergraduate and postgraduate coursework students enrolled in Session 1 and Session 2 and the staff involved in the administration, assessment and support of students in their coursework studies.

It is anticipated that the Policy will apply to undergraduate and postgraduate students studying in non-standard teaching periods (for example, Macquarie Graduate School of Management (MGSM) and the Applied Finance Centre (AFC)) over time, in a phased approach.

This Policy does not apply to Higher Degree Research candidates and non-award students.

4     DEFINITIONS

Accredited Program:
A program accredited by an external agency.

Academic Standing:
The status of a student’s progress towards meeting the requirements for their program of study as assigned at the end of each Study Period.

The levels of Academic Standing are:

Satisfactory Standing:
A student who has passed 51% or more of the attempted load in the Study Period under consideration.

Academic Caution:
A student, previously on Satisfactory Standing, who has not passed 51% or more of the attempted load in the Study Period under consideration, or someone previously on Conditional Enrolment who has passed 51% or more in the subsequent Study Period.

Conditional Enrolment: 
A student on Academic Caution, who has not passed 51% or more of the attempted load in the Study Period under consideration, or a student on Probation who has passed 51% or more of the attempted load in the Study Period under consideration.

Suspension:
A student on Conditional Enrolment who has not passed 51% or more of the attempted load in the Study Period under consideration.

Probation:
A student who has returned to study following a period of Suspension. Probation is normally a period of one study period.

Exclusion:
A student who is on Probation and who has not passed 51% or more of the attempted load in the Study Period under consideration will be excluded from the University for a period of not less than 2 academic years, and must formally re-apply for admission, in the prescribed manner, at the end of the Exclusion period.

In addition, a student who has exceeded the currency requirements for an accredited program of study listed in Schedule 1: Programs with Currency Requirements, or who has not met the requirements for a professional program listed in Schedule 2: Practical, Clinical and Professional Programs, or Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements, may be permanently Excluded from their program of study.

Professional Program:
A program listed in either Schedule 1, Schedule 2 or Schedule 3 of this Policy.

Study Period:
Each Session is comprised of one or more Study Periods.  A study period in Session 1 or 2 may run over 12 weeks, or in one of two or more shorter periods, which includes assessment and the award of a final grade.

5     POLICY STATEMENT

The University will provide clear, equitable, consistent and timely:

  • procedures for identifying, notifying, monitoring and supporting students who are not meeting academic progression requirements
  • systems for monitoring the academic progress of all students
  • clear requirements for accredited and professional programs
  • support services to assist students meet academic progression requirements.

The University's Grade Appeal Policy enables students to appeal decisions relating to their grades, which underpin the calculation of academic standing or the requirements for accredited and professional programs.

PART A: ACADEMIC PROGRESSION REQUIREMENTS
Satisfactory Academic Progression requires students to pass at least 51% of the attempted load in the Study Period under consideration.

Academic Progression is calculated:

  • at the end of Session 1, and generally finalised by the Census Date of Session 2
  • at the end of Session 2, and generally finalised by the Census Date of Session 1 of the following year.

All students will receive advice regarding their Academic Standing status. The University will provide appropriate communication and counselling following any change to a student’s Academic Standing status.

Results are finalised and released to all students at the end of each study period. Unit convenors are responsible for assigning a single, final grade to each student who has enrolled in any of their units throughout the semester. Where grades are not available at the time of ratification by the relevant Faculty Board, an incomplete grade (I only) will be assigned.

Academic Standing will be recalculated on a regular basis and is generally finalised no later than the Census Date of Session 1 and Session 2.

Incomplete grades (I only) that have not been finalised by Census Date in which Academic Progression is calculated will be changed to ‘Fail’.

A student enrolled in Session 3 who at Session 3 Census Date has a pending Academic Standing status will be permitted to remain enrolled. However any intervention, including suspension or exclusion that is a consequence of the calculation of Academic Standing in the preceding session will remain valid. Successful completion of Session 3 units is not grounds for an appeal against any such intervention, including suspension or exclusion.

PART B: CURRENCY REQUIREMENTS FOR ACCREDITED PROGRAMS
The currency requirements against which students are assessed for programs of study which are accredited by an external registration body are specified in Schedule 1.

A student will be permanently excluded from their program of study if they fail to meet the currency requirements listed in Schedule 1.

PART C: REQUIREMENTS FOR STUDENTS ENROLLED IN PROFESSIONAL PROGRAMS 
The University’s professional programs are specified in Schedules 1, 2 and 3 of this Policy.

A student will be permanently excluded from their program of study if they fail to meet the professional program requirements governed by the General Coursework Rules 9.7 / 9.8.

PART D: APPEALS
A student who has been suspended or excluded under the Academic Progression requirements, or who has failed to meet the currency or practical, clinical or professional requirements specified in Schedules 1, 2 and 3, can appeal this decision.

Academic Appeals are governed by the Academic Appeals Policy.

6     RELEVANT LEGISLATION

Education Services for Overseas Students Act 2000
National Standards for Higher Education Providers

7     KEY RELATED DOCUMENTS

Supporting documents on this page (see Tabs above):
Academic Progression Procedure / Fitness to Practice Procedure / Schedule 1: Programs with Currency Requirements / Schedule 2: Practical, Clinical and Professional Programs / Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements

Other related documents:
Academic Appeals PolicyProcedure
Assessment Policy
Course Transfer Policy
Grade Appeal Policy

General Coursework Rules

Intervention Strategy (international students)
Learning & Teaching Strategy (in progress)
Ratification of Results

Documentation from the following universities was reviewed in developing this policy, and is gratefully acknowledged:
University of New South Wales
University of Queensland
University of Sydney
University of Technology, Sydney

8     NOTES

8.1Contact Officer

Director, Academic Services

8.2Implementation Officer

Director, Academic Services

8.3Approval AuthorityAcademic Senate
8.4Date Approved13 September 2016 (Resolution 16/215)
8.5Date of CommencementSession 1, 2017
8.6Date for ReviewSeptember 2019
8.7Documents Superseded by this ProcedureNil
8.8Amendment History
5 November 2018 – Amendments to Policy approved by Academic Senate, including removal of Session 3 from the calculation of academic standing, effective Session 3, 2018, and associated provisions concerning students enrolling/enrolled in Session 3.
27 Sept 2018 – minor amendment to Policy under Part A: Academic Progression Requirements, noting that that “incomplete grades (I only) that have not been finalised by Census Date of the following study period will be changed to ‘Fail’.”
26 Sept 2018 - minor amendment to Policy Purpose noting students may have their progression additionally governed by the General Coursework Rules and the Fitness to Practice Procedure. These provisions take precedence over a student’s Academic Standing.
20 June 2018 – minor amendments to reference Fitness to Practice Procedure and Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements.
11 April 2018 - minor amendment to specify that Probation is normally one study period.
8 November 2017 – Contact Officer updated from Head of Student Administration to Director, Academic Services. Implementation Officer changed from Deputy Vice-Chancellor (Students and Registrar) to Director, Academic Services.
December 2016 – Terminology change from ‘poor’ academic performance to ‘unsatisfactory’ academic performance.
November 2016 - Inclusion of Schedule 1: Programs with Currency Requirements and Schedule 2: Practical, Clinical or Professional Programs approved by ASQC 18 October 2016 (Resolution 16/182)

PROCEDURE

1     PURPOSE

To specify the procedures relating to the progression of students on an approved course of study, leading to qualification for a coursework award.

Students enrolled in practical, clinical or professional programs listed on Schedules 2 and 3 of the Academic Progression Policy are also subject to the provisions of the General Coursework Rules and the Fitness to Practice Procedure. These provisions will be applied in addition to a student’s Academic Standing.

2     SCOPE

This Procedure applies to all domestic and international, undergraduate and postgraduate coursework students enrolled in Session 1 and Session 2 and the staff involved in the administration, assessment and support of students in their coursework studies.

It is anticipated that the Procedure will apply to undergraduate and postgraduate students studying in non-standard teaching periods (for example, Macquarie Graduate School of Management (MGSM) and the Applied Finance Centre (AFC)) over time, in a phased approach.

This Procedure does not apply to Higher Degree Research candidates and non-award students.

Academic Progression is calculated:

  • at the end of Session 1, and generally finalised by the Census Date of Session 2
  • at the end of Session 2, and generally finalised by the Census Date of Session 1 of the following year.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary. Definitions specific to this Procedure are contained in the accompanying Policy.

4    RESPONSIBILITIES AND REQUIRED ACTIONS

Print version of Academic Progression Procedure Flowchart (PDF)Academic Progression Procedure FlowchartAcademic Appeals PolicyAcademic Progression ProcedureAcademic Appeals PolicyAcademic Progression ProcedureAcademic Progression PolicyAcademic Progression ProcedureAcademic Progression PolicyAcademic Progression PolicyAcademic Progression ProcedureAcademic Progression PolicyNational Code of Practice ESOS 2007Academic Progression ProcedureAcademic Progression PolicyAcademic Progression ProcedureAcademic Progression Policy

Please click on items of the flowchart to see more information.

If you have difficulty accessing this document please contact the Policy Unit policy@mq.edu.au or 9850 4791.

DETERMINATION OF RESULTS

Academic Standing is determined as part of the process of Ratification of Results and is determined on final grades awarded at the end of Session 1 and Session 2.

Academic Standing is calculated automatically following ratification of results in Session 1 and Session 2 and students are advised of their status in accordance with the agreed timetable.

Academic Standing is determined on the basis of the credit load passed in the current study period, together with the Academic Standing at the end of the previous study period in which Academic Standing was determined.

All students will receive advice regarding their Academic Standing status.

The communication will include an outline of successive stages of academic progression, the support available to help ensure future success, and the consequences of not meeting progression requirements at each stage.

International students will also be advised of implications for their student visa status.

ACADEMIC PROGRESSION LEVELS

Academic Standing is calculated using two factors:

  • a student’s Academic Standing at the end of the previous study period in which Academic Standing was determined, and
  • a student’s achievement in the current session under consideration.

Academic Standing is generally finalised:

  • no later than at the Census Date of Session 2, when Session 1 is under consideration
  • no later than at the Census Date of Session 1, when Session 2 is under consideration

Incomplete grades (I only) that have not been finalised by Census Date of the following  session in which Academic Progression is calculated will be changed to ‘Fail’.

A student enrolled in Session 3 who at Session 3 Census Date has a pending Academic Standing status will be permitted to remain enrolled. However any intervention, including suspension or exclusion that is a consequence  of the calculation of Academic Standing in the preceding session will remain valid. Successful completion of Session 3 units is not grounds for an appeal against any such intervention, including suspension or exclusion.

Where a change to a grade after the Session 1 or Session 2 Census Date leads to a positive impact on Academic Standing status (e.g. status changes from Academic Caution to Satisfactory), the change to Academic Standing is effective immediately and this is to be communicated to the student at that time.

Where a change to a grade after the Session 1 or Session 2 Census Date leads to a negative impact on Academic Standing status (e.g. status changes from Academic Caution to Conditional Enrolment) no change will be made to Academic Standing in the same period, with Academic Standing to remain as it was at Census Date.

The table below shows a student’s Academic Standing as calculated using previous and current Academic Standing.

 Current Academic Standing Status
Previous Academic Standing status Satisfactory progress: 
Student has passed 51% or more of load
Unsatisfactory progress:  
Student has not passed 51% or more of load
Satisfactory Satisfactory Academic Caution
Academic Caution Satisfactory Conditional Enrolment
Conditional Enrolment Academic Caution Suspension
Suspension Probation 
(1)
Probation Conditional Enrolment Exclusion
Exclusion Satisfactory Academic Caution (2)
  1. During the two study periods of suspension a student cannot enrol in units that would be undertaken during the suspended period, and must seek academic advice before enrolment in units upon their return.
  2. A student who applies successfully for re-admission following a period of Exclusion, will be placed on Satisfactory Standing for the initial Study Period.

SUPPORT
Faculty staff are responsible for providing appropriate interventions to students in accordance with their Academic Standing status. In addition to support from Faculty staff, Campus Wellbeing will assist students experiencing difficulties.

Agreed intervention/action plans will be stored against a student’s record, and updated following each engagement.

Reports will be provided to Academic Advisers and others on a periodic basis to monitor Academic Standing and to facilitate proactive intervention where necessary.

This table shows the support/requirements for students at different levels of Academic Standing.

StatusMeaningSupport/requirements
Satisfactory The student is making good progress, and has passed 51% or more of attempted load in the study period under consideration. As required by the student
Academic Caution The University is concerned about a student’s progress, as s/he has not passed 51% of the attempted load in the study period under consideration. It is recommended that the student consult an Academic Adviser for advice on their study plan and subsequent enrolment.
The student is encouraged to seek support from Campus Wellbeing
Conditional Enrolment The student is not making satisfactory progress and is in danger of being suspended as s/he has not passed 51% of attempted load following a status of Academic Caution The student is required to consult an Academic Adviser for approval in relation to their study plan and subsequent enrolment.
The student is strongly encouraged to seek support from Campus Wellbeing
Suspension The student continues to make unsatisfactory academic progress and is required to take a break from studies, as s/he has not passed 51% or more of load following a status of Conditional Enrolment

The student is required to take a break in their studies, typically for two study periods, but has an automatic right of re-admission to the current version of same course (subject to availability).

The student is recommended to seek support from Campus Wellbeing whilst on Suspension.

A student who is Suspended after Session 1 is eligible to return Session 1 the following year.

A student who  is Suspended after Session 2 is eligible to return Session 2 the following year.

A student returning following a period of suspension is recommended to return in either Session 1 or Session 2. It is not recommended they recommence in Session 3.

Probation

Upon return from Suspension, a student is on Probation, typically this is for one study period.

The student must seek academic advice before enrolment is permitted.
Exclusion A student who is on Probation and who has not passed 51% of the attempted load in the Study Period under consideration will be excluded from the University. The student’s progress is such that they are unlikely to complete their course and are required to seek re-admission to the University at the end of the exclusion period. The student is excluded from the University for a period of 2 academic years and must re-apply for admission if they wish to complete their studies.
The student is encouraged to seek appropriate support to develop an action plan to help them get back on track.
If they wish to return to the University following a period of Exclusion, the student must lodge an application for re-admission with the appropriate Admissions Office by the deadline advertised, and in the manner prescribed.
A student may not apply to study another course at the University during the period of Exclusion.

See Academic Progression Identification and Support Model for an overview.

5     APPEALS

A student who has been suspended or excluded under the Academic Progression requirements or who has failed to meet the currency or professional requirements outlined in Schedule 1: Programs with Currency Requirements, Schedule 2: Practical, Clinical and Professional Programs, or Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements, can appeal this decision.

Academic Appeals are governed by the Academic Appeals Policy.

6     RELEVANT LEGISLATION

Educational Support for Overseas Students (ESOS) Act, 2000
National Standards for Higher Education Providers

7   KEY RELATED DOCUMENTS

Supporting documents on this page (see Tabs above):
Academic Progression Procedure / Fitness to Practice Procedure / Schedule 1: Programs with Currency Requirements / Schedule 2: Practical, Clinical and Professional Programs / Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements

Other related documents:
Academic Appeals PolicyProcedure
Assessment Policy
Course Transfer Policy
Grade Appeal Policy

General Coursework Rules

Intervention Strategy (international students)
Learning & Teaching Strategy (in progress)
Ratification of Results

Documentation from the following universities was reviewed in developing this policy, and is gratefully acknowledged:
University of New South Wales
University of Queensland
University of Sydney
University of Technology, Sydney

8     NOTES

8.1 Contact Officer

Director, Academic Services

8.2 Implementation Officer

Director, Academic Services

8.3 Approval Authority / Authorities Academic Senate
8.4 Date Approved 13 September 2016 (Resolution 16/215)
8.5 Date of Commencement Session 1, 2017
8.6 Date for Review September 2019
8.7 Documents Superseded by this Procedure Nil
8.8 Amendment History
5 November 2018 – Amendments to Procedure approved by Academic Senate, including removal of Session 3 from the calculation of academic standing, effective Session 3, 2018, and associated provisions concerning students enrolling/enrolled in Session 3.
27 September 2018 – minor amendment to Procedure under section on Academic Progression Levels to note process for handling a change of grade after Census Date.
26 Sept 2018 - minor amendment to Procedure Purpose noting students may have their progression additionally governed by the General Coursework Rules and the Fitness to Practice Procedure. These provisions take precedence over a student’s Academic Standing.
20 June 2018 – minor amendments to reference Fitness to Practice Procedure and Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements.
11 April 2018 - minor amendment to specify that Probation is normally one study period.
25 January 2018 - minor amendment to Flowchart to clarify suspension process.
8 November 2017 – Contact Officer updated from Head of Student Administration to Director, Academic Services. Implementation Officer changed from Deputy Vice-Chancellor (Students and Registrar) to Director, Academic Services.
January 2017 – Minor amendments – inclusion of Suspension and footnote in Table 1; re-wording of Exclusion footnote; re-wording of para 3 under Support. 
December 2016 – Minor amendments - terminology change from ‘poor’ academic progress to ‘unsatisfactory’ academic progress.
November 2016 - Inclusion of Schedule 1: Programs with Currency Requirements, Schedule 2: Practical, Clinical or Professional Programs, and Academic Progression Flowchart, approved by ASQC 18 October 2016 (Resolution 16/182)

FTP PROCEDURE

FITNESS TO PRACTICE (FTP) PROCEDURE

1     PURPOSE

To specify how to manage the progression of students enrolled in PCP programs from admission and throughout enrolment. The FTP Procedure describes the steps required to identify, notify, support, monitor and review students who experience FTP issues in their PCP programs, as well as the actions for excluding those students who fail to meet FTP requirements.

2     SCOPE

This Procedure applies to:

  • all students enrolled in a PCP program or unit as listed in Schedule 3 of the Academic Progression Policy
  • academic and professional staff.

It does not specifically address:

3     DEFINITIONS

Commonly defined terms are located in the University Glossary. The following definitions apply for the purpose of this Procedure:

Accredited Program: a program accredited by an external registering or accrediting body.

Fitness to Practice: professional competence, acceptable professional behaviour, freedom from impairment, and compliance with program specific requirements needed for a student to practice properly and safely throughout their Practical, Clinical or Professional program or unit.

Placement: an activity carried out under observation in a practical, clinical or professional setting.

PCP Program: a practical, clinical or professional program, listed in Schedule 3 of the Academic Progression Policy, with embedded placements and/or registration, accreditation or other mandated requirements.

4     RESPONSIBILITIES AND REQUIRED ACTIONS

Information Requirements

Academic Program Director

Propose Fitness to Practice Requirements.

Faculty Board

Consider, and where appropriate, approve Fitness to Practice requirements proposed by Academic Program Directors.

Curriculum and Planning, Student Administration

Update the Handbook to include approved Fitness to Practice requirements.

Faculty

Ensures that program information about FTP is available to prospective and enrolled students in the Handbook, Unit Guide and other relevant sources. Information will include descriptions of the requirements, how students are assessed against those requirements, and the process for intervention, support and exclusion.

Identification, Intervention and Support

Students

Are required to:

  • make themselves aware of, and meet, the FTP requirements
  • self-identify and seek support where there is a risk of not meeting a FTP requirement
  • actively participate in intervention strategies
  • use the support services offered to them when a FTP issue is identified.

Unit Convenor

Ensures that:

  • enrolled students are aware of the FTP requirements
  • enrolled students are aware of the risks and implications for not being fit to practice
  • at risk students are identified based on evidence
  • at risk students are notified
  • at risk students’ performance is monitored during any intervention strategy
  • at risk students are referred to support services
  • the relevant Academic Program Director is notified if they have concerns regarding a student’s FTP
  • appropriate records are maintained.

Academic Program Director

Determines the appropriate course of action as follows:

  • dismiss the notification; OR
  • notify the student that they are at risk of not meeting FTP requirements; and
  • implement an intervention strategy in consultation with the student and Unit Convenor; and
  • where the student fails or continues to fail, recommend a performance review to the Head of Department / Associate Dean Learning and Teaching; and
  • maintain appropriate records.

Head of Department / Associate Dean Learning and Teaching

Determines the appropriate course of action as follows:

  • dismiss the referral; OR
  • notify the student of a performance review in accordance with guidelines; and
  • conduct the performance review; and
  • decide whether the student should remain enrolled with support or other action or recommend exclusion to the Executive Dean; and
  • maintain appropriate records.

Executive Dean

Receives the recommendation to exclude, reviews the process and determines the appropriate course of action as follows:

  • dismiss the recommendation; OR
  • recommend to the Executive Director Student Engagement and Registrar that the student be excluded from the unit or program; and
  • maintain appropriate records.

Executive Director Student Engagement and Registrar

Determines the appropriate course of action as follows:

  • implement the exclusion; and
  • notify the student of the exclusion; and
  • take other action as deemed appropriate (eg: refer the matter to the University Hearing Committee if alleged student misconduct, report the matter to the relevant professional registration body or other external referral); and
  • update the student record.
Appeals

Appeals will be managed in accordance with the Academic Appeals Policy and Procedure.

Admission

Student

A student who has not met the FTP requirements for a PCP program listed in Schedule 3 of the Academic Progression Policy will be permanently excluded from their program of study.

An excluded student may apply for entry as a new applicant for a different program for which they meet the entry requirements and may apply either directly through MQ or through UAC. Refer to Coursefinder for specific admission requirements.

An excluded student may have additional conditions for admission after the exclusion period and will need to refer to the Admission to Coursework Programs Policy and Procedure.

A student who has been found guilty of misconduct by the University Discipline Committee according to the Student Discipline Rules 2018 Schedule 2 (Sanctions) may have a sanction applied, which may include suspending the student for an indefinite or a specified period or terminating the student’s admission or enrolment at the University.

Guidance for this procedure is provided in the Fitness to Practice Flowchart and the Fitness to Practice Guidance Document.

Print version of Fitness to Practice Procedure Flowchart (PDF)Fitness to Practice Procedure FlowchartStudent Discipline RulesStudent Code of ConductFTP Guidance DocumentAdmission to Coursework Programs PolicyAcademic Progression PolicyAcademic Appeals PolicyAcademic Integrity PolicyGeneral Coursework RulesInherent Requirements Framework

Please click on items of the flowchart to see more information.

If you have difficulty accessing this document please contact the Policy Unit policy@mq.edu.au or 9850 4791.

5     RELEVANT LEGISLATION

6     KEY RELATED DOCUMENTS

7     NOTES

7.1

Contact Officer

Director of Academic Services

7.2

Implementation Officer

Executive Director Student Engagement and Registrar

7.3

Approval Authority

Academic Senate

7.4

Date Approved

29 May 2018

7.5

Date of Commencement

With effect from 30 July 2018

7.6

Date for Review

May 2021

7.7

Documents Superseded by this Procedure

The Fitness to Practice Procedure for the Faculty of Medicine and Health Sciences (FMHS) Doctor of Medicine program Approved 17 October 2017.

7.8

Amendment History

29 November 2018 – minor amendment under ‘Information Requirements’ section to reference roles of Academic Program Director, Faculty Board and Curriculum and Planning, Student Administration.
28 Sept 2018 – updated Fitness to Practice Guidance Document to version 3.
22 August 2018 – updated Fitness to Practice Guidance Document to version 2.
8 August 2018 – Minor amendments to include reference to Fitness to Practice Guidance Document and revised definition of PCP Program.
5 July 2018 – Minor amendment to information under ‘Admission’ section to remove reference to obsolete ‘readmission’ terminology and note how an excluded student may apply for entry as a new applicant for a different program for which they meet the entry requirements. Reference to ‘Fitness to Practice Guidance Document’ also added.

SCHEDULE 1

PROGRAMS WITH CURRENCY REQUIREMENTS

1     PURPOSE

This Schedule supports implementation of the Academic Progression Policy (in effect from Session 1 2017).

2     SCHEDULE

Undergraduate Programs:
ProgramAccrediting BodyFacultyCurrency Requirement
Bachelor of LawsNSW Legal Profession Admission BoardFaculty of ArtsLaw courses completed more than 5 years prior to application for admission will be assessed by the LPAB Academic Exemptions Sub-Committee
Bachelor of PlanningPlanning Institute of AustraliaFaculty of  Arts4 years
Postgraduate Programs:
ProgramAccrediting BodyFacultyCurrency Requirement
Doctor of PhysiotherapyAustralian Physiotherapy CouncilFaculty of Medicine and Health Sciences10 years (pending review of accreditation standards)
Juris DoctorNSW Legal Profession Admission BoardFaculty of ArtsLaw courses completed more than 5 years prior to application for admission will be assessed by the LPAB Academic Exemptions Sub-Committee
Master of Advanced Professional AccountingChartered Institute of Management AccountantsFaculty of Business and EconomicsDegree must be completed 10 years prior to commencement of CIMA Professional qualification
Master of Environmental PlanningPlanning Institute of AustraliaFaculty of Arts2 years
Master of PlanningPlanning Institute of AustraliaFaculty of Arts2 years

3     NOTES

3.1Contact OfficerQuality Assurance and Compliance Manager
3.2Implementation OfficerQuality Assurance and Compliance Manager
3.3Approval AuthoritiesAcademic Standards and Quality Committee 18 October 2016 (Resolution 16/182) upon delegation from Academic Senate 13 September 2016 (Resolution 16/215)
3.4Date Approved18 October 2016
3.5Date of Commencement18 October 2016
3.6Date for ReviewSeptember 2019 (Academic Senate)
3.7Documents Superseded by this ScheduleNil
3.8Amendment HistoryN/A
3.9Policy AuthorisationAcademic Progression Policy (in effect from Session 1 2017)

SCHEDULE 2

PRACTICAL, CLINICAL AND PROFESSIONAL PROGRAMS

1     PURPOSE

This Schedule supports implementation of the Academic Progression Policy (in effect from Session 1 2017).

It lists the practical, clinical and professional programs of study designed to meet standards for accreditation or endorsement with external professional bodies.  Such programs have a need for more rigorous academic progression requirements.

2     SCHEDULE

Undergraduate Programs
Accrediting Body
Faculty

Bachelor of Actuarial Studies / Bachelor of Professional Practice

Actuaries Institute

Faculty of Business and Economics

Bachelor of Arts –Psychology with the Bachelor of Education (Primary)

Australian Psychological Accreditation Council

& NSW  Education Standards Authority

Faculty of Human Sciences

Bachelor of Arts with the Bachelor of Education (Primary)

NSW Education Standards Authority

Faculty of Human Sciences

Bachelor of Arts with the Bachelor of Education (Secondary)

NSW Education Standards Authority

Faculty of Human Sciences

Bachelor of Education (Early Childhood Education) (Birth to 12)

Australian Children's Education and Care Quality Authority &

NSW Education Standards Authority

Faculty of Human Sciences

Bachelor of Education (Primary) [Graduate Entry]

NSW Education Standards Authority

Faculty of Human Sciences

Bachelor of Education (Secondary) [Graduate Entry]

NSW Education Standards Authority

Faculty of Human Sciences

Bachelor of Engineering with Honours with a Major in: Electrical Engineering / Telecommunications Engineering / Computer Engineering / Electronics Engineering / Mechanical Engineering / Mechatronic Engineering / Software Engineering

and dual degrees with Arts, Business Administration, Commerce and Science

Engineers Australia

Faculty of Science and Engineering

Bachelor of Laws

NSW Legal Profession Admission Board

Faculty of Arts

Bachelor of Science with the Bachelor of Education (Secondary)

NSW Education Standards Authority

Faculty of Human Sciences

Bachelor of Teaching (Early Childhood Education)

Australian Children’s Education and Care Quality Authority

Faculty of Human Sciences

Bachelor of Teaching (Early Childhood Services)

Australian Children’s Education and Care Quality Authority

Faculty of Human Sciences

Bachelor of Teaching (Early Childhood Communities)

Australian Children’s Education and Care Quality Authority

Faculty of Human Sciences

Postgraduate Programs

Accrediting Body
Faculty

Doctor of Advanced Medicine

NA

Faculty of Medicine and Health Sciences

Doctor of Advanced Surgery

Royal Australian College of Surgeons

Faculty of Medicine and Health Sciences

Doctor of Clinical Psychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Doctor of Clinical Neuropsychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Doctor of Medicine

Australian Medical Council

Faculty of Medicine and Health Sciences

Doctor of Physiotherapy

Australian Physiotherapy Council

Faculty of Medicine and Health Sciences

Doctor of Organisational Psychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Graduate Diploma of Anatomy

Royal Australian College of Surgeons

Faculty of Medicine and Health Sciences

Graduate Diploma of Auslan-English Interpreting (external mode)

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Graduate Diploma of Specialised Medicine

NA

Faculty of Medicine and Health Sciences

Graduate Diploma of Specialised Surgery

Royal Australian College of Surgeons

Faculty of Medicine and Health Sciences

Graduate Diploma of Translating and Interpreting

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Juris Doctor

NSW Legal Profession Admission Board

Faculty of Arts

Master of Advanced Medicine

NA

Faculty of Medicine and Health Sciences

Master of Advanced Surgery

Royal Australian College of Surgeons

Faculty of Medicine and Health Sciences

Master of Advanced Translation and Interpreting Studies

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Master of Chiropractic

Council on Chiropractic Education Australia

Faculty of Science and Engineering

Master of Clinical Audiology

Audiology Australia

Faculty of Human Sciences

Master of Clinical Neuropsychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Master of Clinical Psychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Master of Conference Interpreting

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Master of Disability Studies

NSW Education Standards Authority

Faculty of Human Sciences

Master of Medicine

NA

Faculty of Medicine and Health Sciences

Master of Organisational Psychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Master of Professional Psychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Master of Speech and Language Pathology

Speech Pathology Australia

Faculty of Human Sciences

Master of Surgery

Royal Australian College of Surgeons

Faculty of Medicine and Health Sciences

Master of Teaching (Birth to Five Years)

Australian Children’s Education and Care Quality Authority

Faculty of Human Sciences

Master of Translation and Interpreting Studies

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Master of Translation and Interpreting Studies with the Master of Applied Linguistics and TESOL

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Master of Translation and Interpreting Studies with the Master of International Relations

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Programs removed from 2018 schedule
Accrediting Body
Faculty

Bachelor of Planning

Planning Institute of Australia

Faculty of Arts

Doctor of Organisational Psychology

Australian Psychology Accreditation Council

Faculty of Human Sciences

Master of Advanced Professional Accounting

Chartered Institute of Management Accountants

Faculty of Business and Economics

Master of Auslan-English Interpreting (external mode)

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Master of Environmental Planning

Planning Institute of Australia

Faculty of Arts

Master of Interpreting

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

Master of Planning

Planning Institute of Australia

Faculty of Arts

Master of Translating

National Accreditation Authority for Translators and Interpreters

Faculty of Human Sciences

3     NOTES

3.1

Contact Officer

Head Governance Services and Assistant Registrar

3.2

Implementation Officer

Head Governance Services and Assistant Registrar

3.3

Approval Authority / Authorities

Academic Standards and Quality Committee 18 October 2016 (Resolution 16/182) upon delegation from Academic Senate 13 September 2016 (Resolution 16/215)

3.4

Date Approved

18 October 2016

3.5

Date of Commencement

18 October 2016

3.6

Date for Review

September 2019 (Academic Senate)

3.7

Documents Superseded by this Schedule

Nil

3.8

Amendment History

19 June 2018 – Academic Standards and Quality Committee approve amendments to Schedule to remove references to units now covered within Schedule 3: Practical, Clinical and Professional Programs with Fitness to Practice Requirements.
24 April 2018 – Minor amendment clarifying application of Schedule to Units including some PACE Units.
23 Feb 2018 - Minor amendment clarifying that Undergraduate and Postgraduate Programs includes any unit that requires a Working With Children Check or National Criminal Record Check.
30 Jan 2018 – Amendments to Schedule approved by Academic Standards and Quality Committee (ASQC) Resolution 18/21

3.9

Policy Authorisation

Academic Progression Policy (in effect from Session 1 2017)

SCHEDULE 3

PRACTICAL, CLINICAL AND PROFESSIONAL PROGRAMS WITH FITNESS TO PRACTICE REQUIREMENTS

1     PURPOSE

This Schedule supports implementation of the Academic Progression Policy.

2     SCHEDULE

This Schedule lists the practical, clinical and professional programs of study with embedded placements and/or registration, accreditation or other mandated requirements. These programs have practical components designed to enable the application and assessment of skills and knowledge in a practical, clinical or professional setting, and to meet Fitness to Practice requirements. This Schedule allows for units including some PACE units, which may also have specific placement requirements.

Undergraduate Program
Accrediting Body
Faculty

Bachelor of Actuarial Studies / Bachelor of Professional Practice Actuarial Studies

Actuaries Institute

FBE

Bachelor of Arts –Psychology with the Bachelor of Education (P)

Australian Psychological Accreditation Council & NSW Education Standards Authority

FHS

Bachelor of Arts with the Bachelor of Education (P)

NSW Education Standards Authority

FHS

Bachelor of Arts with the Bachelor of Education (S)

NSW Education Standards Authority

FHS

Bachelor of Education (ECE) (B-12)

Australian Children’s Education and Care Quality  Authority & NSW Education Standards Authority

FHS

Bachelor of Education (P) [Grad Entry]

NSW Education Standards Authority

FHS

Bachelor of Education (S) [Grad Entry]

NSW Education Standards Authority

FHS

Bachelor of Science with the Bachelor of Education (S)

NSW Education Standards Authority

FHS

Bachelor of Teaching (ECE)

Australian Children’s Education and Care Quality  Authority

FHS

Bachelor of Teaching (ECS)

Australian Children’s Education and Care Quality  Authority

FHS

Bachelor of Teaching (ECC)

Australian Children’s Education and Care Quality  Authority

FHS

Postgraduate Program
Accrediting Body
Faculty

Doctor of Advanced Medicine

NA

FMHS

Doctor of Advanced Surgery

Royal Australian College of Surgeons

FMHS

Doctor of Clinical Psychology

Australian Psychological Accreditation Council

FHS

Doctor of Clinical Neuropsychology

Australian Psychological Accreditation Council

FHS

Doctor of Medicine

Australian Medical Council

FMHS

Doctor of Physiotherapy

Australian Physiotherapy Council

FMHS

Doctor of Organisational Psychology

Australian Psychological Accreditation Council

FHS

Graduate Diploma of Anatomy

Royal Australian College of Surgeons

FMHS

Graduate Diploma of Specialised Medicine

NA

FMHS

Graduate Diploma of Specialised Surgery

Royal Australian College of Surgeons

FMHS

Master of Advanced Medicine

NA

FMHS

Master of Advanced Surgery

Royal Australian College of Surgeons

FMHS

Master of Chiropractic

Council on Chiropractic Education Australia

FSE

Master of Clinical Audiology

Audiology Australia

FHS

Master of Clinical Neuropsychology

Australian Psychological Accreditation Council

FHS

Master of Clinical Psychology

Australian Psychological Accreditation Council

FHS

Master of Disability Studies

NSW Education Standards Authority

FHS

Master of Medicine

NA

FMHS

Master of Organisational Psychology

Australian Psychological Accreditation Council

FHS

Master of Professional Psychology

Australian Psychological Accreditation Council

FHS

Master of Speech & Language Pathology

Speech Pathology Australia

FHS

Master of Surgery

Royal Australian College of Surgeons

FMHS

Master of Teaching (B-5 Years)

Australian Children’s Education and Care Quality Authority

FHS

3     NOTES

3.1

Contact Officer

Head of Governance Services and Assistant Registrar

3.2

Implementation Officer

Head of Governance Services and Assistant Registrar

3.3

Approval Authority

Academic Standards and Quality Committee 19 June 2018, upon delegation from Academic Senate 13 September 2016 (Resolution 16/215)

3.4

Date Approved

19 June 2018

3.5

Date of Commencement

19 June 2018

3.6

Date for Review

September 2019

3.7

Documents Superseded by this Schedule

Nil

3.8

Amendment History

8 Aug 2018 – Minor amendments to Section 2 wording to reference “embedded placements and/or registration, accreditation or other mandated requirements.”

3.9

Policy Authorisation

Academic Progression Policy (in effect from Session 1 2017)

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