Academic Progression

Academic Progression

SUMMARY

The Academic Progression Policy and Procedure establishes the principles and process that govern the academic progress of students towards the successful completion of their coursework award.

Satisfactory Academic Progression requires students to pass at least 51% of the attempted load in the Study Period under consideration. Academic Progression is calculated at the end of each Study Period, and finalised by the Census Date of the following study period.

Schedules provide more specific information as follows:

  • Schedule 1: Programs with Currency Requirements
  • Schedule 2: Practical, Clinical or Professional Programs

POLICY

1     PURPOSE

To establish the principles that govern the academic progress of students towards the successful completion of their coursework award. 

2     BACKGROUND

The University nurtures students’ growth and development by assisting them to take responsibility for their own actions, and provides services, both academic and pastoral, for them to improve their academic progress. The University also exercises a duty of care to students who are not well suited to tertiary study to explore other options that might be appropriate and to ensure that students with unsatisfactory academic performance do not continue to fail indefinitely. The University recognises its specific obligations for monitoring students enrolled in accredited, practical, professional and clinical programs.

Students will be informed of their Academic Standing to assist them achieve the requirements of their program of study. The University can provide support services, including counselling and learning support. Where students do not achieve satisfactory progress, sanctions, including suspension or exclusion from the University, may apply.

It is recognised that there can be extenuating circumstances for unsatisfactory academic performance, and students who are sanctioned for Suspension or Exclusion have a right of appeal that may lead to the sanctions being removed or modified.

The academic progress of all enrolled students will be actively monitored and those at risk of unsatisfactory progress will be supported. The University’s approach satisfies the obligations for monitoring course progress for international students under the Educational Services for Overseas Students (ESOS) Act 2000.

Academic progress and any intervention measures will be recorded on individual student files. In accordance with the University’s privacy obligations, only relevant University staff will be involved in the processes of identification, monitoring, notification, and intervention strategies.

3     SCOPE

This Policy applies to all domestic and international, undergraduate and postgraduate coursework students enrolled in standard teaching periods (session 1, session 2, and session 3), commencing Session 1 2017, and the staff involved in the administration, assessment and support of students in their coursework studies.

It is anticipated that the Policy will apply to undergraduate and postgraduate students studying in non-standard teaching periods (for example, Macquarie Graduate School of Management (MGSM) and the Applied Finance Centre (AFC)) over time, in a phased approach.

This Policy does not apply to Higher Degree Research candidates and non-award students.

4     DEFINITIONS

Accredited Program:
A program accredited by an external agency.

Academic Standing:
The status of a student’s progress towards meeting the requirements for their program of study as assigned at the end of each Study Period.

The levels of Academic Standing are:

Satisfactory Standing:
A student who has passed 51% or more of the attempted load in the Study Period under consideration.

Academic Caution:
A student, previously on Satisfactory Standing, who has not passed 51% or more of the attempted load in the Study Period under consideration, or someone previously on Conditional Enrolment who has passed 51% or more in the subsequent Study Period.

Conditional Enrolment: 
A student on Academic Caution, who has not passed 51% or more of the attempted load in the Study Period under consideration, or a student on Probation who has passed 51% or more of the attempted load in the Study Period under consideration.

Suspension:
A student on Conditional Enrolment who has not passed 51% or more of the attempted load in the Study Period under consideration.

Probation:
A student who has returned to study following a period of Suspension.

Exclusion:
A student who is on Probation and who has not passed 51% or more of the attempted load in the Study Period under consideration will be excluded from the University for a period of not less than 2 academic years, and must formally re-apply for admission, in the prescribed manner, at the end of the Exclusion period.

In addition, a student who has exceeded the currency requirements for an accredited program of study listed in Schedule 1: Programs with Currency Requirements, or who has not met the requirements for a professional program listed in Schedule 2: Practical, Clinical or Professional Programs, may be permanently Excluded from their program of study.

Professional Program:
A practical, clinical or professional program listed in Schedule 2.

Study Period: 
Each Session is comprised of one or more Study Periods.  A study period in Session 1 or 2 may run over 12 weeks, or in one of two or more shorter periods, which includes assessment and the award of a final grade. 

5     POLICY STATEMENT

The University will provide clear, equitable, consistent and timely:

  • procedures for identifying, notifying, monitoring and supporting students who are not meeting academic progression requirements
  • systems for monitoring the academic progress of all students
  • clear requirements for accredited and professional programs
  • support services to assist students meet academic progression requirements.

The University's Grade Appeal Policy enables students to appeal decisions relating to their grades, which underpin the calculation of academic standing or the requirements for accredited and professional programs.

PART A: ACADEMIC PROGRESSION REQUIREMENTS
Satisfactory Academic Progression requires students to pass at least 51% of the attempted load in the Study Period under consideration.

Academic Progression is calculated at the end of each Study Period, and finalised by the Census Date of the following study period.

All students will receive advice regarding their Academic Standing status. The University will provide appropriate communication and counselling following any change to a student’s Academic Standing status.

Results are finalised and released to all students at the end of each study period. Unit convenors are responsible for assigning a single, final grade to each student who has enrolled in any of their units throughout the semester. Where grades are not available at the time of ratification by the relevant Faculty Board, an incomplete grade will be assigned.

Academic Standing will be recalculated on a regular basis up to and including the Census Date of the following Study Period. Academic Standing is generally finalised no later than at the Census Date of the following study period.

PART B: CURRENCY REQUIREMENTS FOR ACCREDITED PROGRAMS
The currency requirements against which students are assessed for programs of study which are accredited by an external registration body are specified in Schedule 1.

A student will be permanently excluded from their program of study if they fail to meet the currency requirements listed in Schedule 1.

PART C: REQUIREMENTS FOR STUDENTS ENROLLED IN PROFESSIONAL PROGRAMS 
The University’s professional programs are specified in Schedule 2.

A student will be permanently excluded from their program of study if they fail to meet the professional program requirements listed in the General Coursework Rules 9(8).

PART D: APPEALS
A student who has been suspended or excluded under the Academic Progression requirements, or who has failed to meet the currency or professional requirements specified in Schedules 1 and 2, can appeal this decision.

Academic Appeals are governed by the Academic Appeals Policy.

6     RELEVANT LEGISLATION

Education Services for Overseas Students Act 2000
National Standards for Higher Education Providers

7     KEY RELATED DOCUMENTS

Supporting documents on this page (see Tabs above):
Academic Progression Procedure / Schedule 1: Programs with Currency Requirements / Schedule 2: Practical, Clinical or Professional Programs

Other related documents:
Academic Appeals Policy / Procedure
Assessment Policy
Course Transfer Policy 
Grade Appeal Policy 
Intervention Strategy (international students)
Learning & Teaching Strategy (in progress)
Ratification of Results

Documentation from the following universities was reviewed in developing this policy, and is gratefully acknowledged:
University of New South Wales
University of Queensland
University of Sydney
University of Technology, Sydney

8     NOTES

8.1Contact OfficerHead of Student Administration
8.2Implementation OfficerDVC Students and Registrar
8.3Approval AuthorityAcademic Senate
8.4Date Approved13 September 2016 (Resolution 16/215)
8.5Date of CommencementSession 1, 2017
8.6Date for ReviewSeptember 2019
8.7Documents Superseded by this ProcedureNil
8.8Amendment History

December 2016 – Terminology change from ‘poor’ academic performance to ‘unsatisfactory’ academic performance.
November 2016 - Inclusion of Schedule 1: Programs with Currency Requirements and Schedule 2: Practical, Clinical or Professional Programs approved by ASQC 18 October 2016 (Resolution 16/182)

PROCEDURE

1     PURPOSE

To specify the procedures relating to the progression of students on an approved course of study, leading to qualification for a coursework award.

2     SCOPE

This Procedure applies to all domestic and international, undergraduate and postgraduate coursework students enrolled in standard teaching periods (session 1, session 2, and session 3), commencing Session 1 2017, and the staff involved in the administration, assessment and support of students in their coursework studies.

It is anticipated that the Procedure will apply to undergraduate and postgraduate students studying in non-standard teaching periods (for example, Macquarie Graduate School of Management (MGSM) and the Applied Finance Centre (AFC)) over time, in a phased approach.

This Procedure does not apply to Higher Degree Research candidates and non-award students.

Academic Progression is calculated at the end of each study period, and finalised by the Census Date of the following study period.

3     DEFINITIONS

Commonly defined terms are located in the University Glossary. Definitions specific to this Procedure are contained in the accompanying Policy.

4    RESPONSIBILITIES AND REQUIRED ACTIONS

Print version of Academic Progression Procedure Flowchart (PDF)

Please click on each item of the flowchart to see more information.

If you have difficulty accessing this document please contact the Policy Unit policy@mq.edu.au or 9850 4791. Academic Progression ProcedureAcademic Progression PolicyNational Code of Practice ESOS 2007Academic Progression ProcedureAcademic Progression PolicyAcademic Progression ProcedureAcademic Progression Policy

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Academic Progression ProcedureAcademic Progression ProcedureAcademic Progression PolicyAcademic Progression ProcedureAcademic Progression PolicyAcademic Progression Policy

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DETERMINATION OF RESULTS

Academic Standing is determined as part of the process of Ratification of Results and is determined on final grades awarded at the end of each study period.

Academic Standing is calculated automatically following ratification of results and students are advised of their status in accordance with the agreed timetable. 

Academic Standing is determined on the basis of the credit load passed in the current study period, together with the Academic Standing at the end of the previous study period.

All students will receive advice regarding their Academic Standing status.

The communication will include an outline of successive stages of academic progression, the support available to help ensure future success, and the consequences of not meeting progression requirements at each stage.

International students will also be advised of implications for their student visa status.

ACADEMIC PROGRESSION LEVELS
Academic Standing is calculated using two factors:

  • a student’s Academic Standing at the end of the previous study period, and
  • a student’s achievement in the current study period. 

Academic Standing is generally finalised no later than at the Census Date of the following study period.

       This table shows a student’s Academic Standing as calculated using previous and current Academic Standing.


Current Academic Standing Status
Previous Academic Standing status Satisfactory progress: 
Student has passed 51% or more of load
Unsatisfactory progress:  
Student has not passed 51% or more of load
Satisfactory Satisfactory Academic Caution
Academic Caution Satisfactory Conditional Enrolment
Conditional Enrolment Academic Caution Suspension
Suspension Probation 
(following the seeking of academic advice before enrolment) (1)
Probation Conditional Enrolment Exclusion
Exclusion Satisfactory Academic Caution (2)
  1. During the two study periods of suspension, no load is undertaken. 
  2. A student who applies successfully for re-admission following a period of Exclusion, will be placed on Satisfactory Standing for the initial Study Period.

SUPPORT
Faculty staff are responsible for providing appropriate interventions to students in accordance with their Academic Standing status. In addition to support from Faculty staff, Campus Wellbeing will assist students experiencing difficulties.

Agreed intervention/action plans will be stored against a student’s record, and updated following each engagement.

Reports will be provided to Academic Advisers and others on a periodic basis to monitor Academic Standing and to facilitate proactive intervention where necessary.

This table shows the support/requirements for students at different levels of Academic Standing.

Status Meaning Support/requirements
Satisfactory The student is making good progress, and has passed 51% or more of attempted load in the study period under consideration. As required by the student
Academic Caution The University is concerned about a student’s progress, as s/he has not passed 51% of the attempted load in the study period under consideration. It is recommended that the student consult an Academic Adviser for advice on their study plan and subsequent enrolment.
The student is encouraged to seek support from Campus Wellbeing
Conditional Enrolment The student is not making satisfactory progress and is in danger of being suspended as s/he has not passed 51% of attempted load following a status of Academic Caution The student is required to consult an Academic Adviser for approval in relation to their study plan and subsequent enrolment.
The student is strongly encouraged to seek support from Campus Wellbeing
Suspension The student continues to make unsatisfactory academic progress and is required to take a break from studies, as s/he has not passed 51% or more of load following a status of Conditional Enrolment The student is required to take a break in their studies for a period of two study periods, but has an automatic right of re-admission to the current version of same course (subject to availability).
The student is recommended to seek support from Campus Wellbeing whilst on Suspension
Probation Upon return from Suspension, a student is on Probation for the first study period. The student must seek academic advice before enrolment is permitted.
Exclusion A student who is on Probation and who has not passed 51% of the attempted load in the Study Period under consideration will be excluded from the University. The student’s progress is such that they are unlikely to complete their course and are required to seek re-admission to the University at the end of the exclusion period. The student is excluded from the University for a period of 2 academic years and must re-apply for admission if they wish to complete their studies.
The student is encouraged to seek appropriate support to develop an action plan to help them get back on track.
If they wish to return to the University following a period of Exclusion, the student must lodge an application for re-admission with the appropriate Admissions Office by the deadline advertised, and in the manner prescribed.
A student may not apply to study another course at the University during the period of Exclusion.

See Academic Progression Identification and Support Model for an overview.

5     APPEALS

A student who has been suspended or excluded under the Academic Progression requirements or who has failed to meet the currency or professional requirements outlined in Schedule 1: Programs with Currency Requirements and Schedule 2: Practical, Clinical or Professional Programs can appeal this decision. 
Academic Appeals are governed by the Academic Appeals Policy.

6     RELEVANT LEGISLATION

Educational Support for Overseas Students (ESOS) Act, 2000
National Standards for Higher Education Providers

7   KEY RELATED DOCUMENTS

Supporting documents on this page (see Tabs above):
Academic Progression Procedure / Schedule 1: Programs with Currency Requirements / Schedule 2: Practical, Clinical or Professional Programs

Other related documents:
Academic Appeals Policy / Procedure
Assessment Policy
Course Transfer Policy 
Grade Appeal Policy 
Intervention Strategy (international students)
Learning & Teaching Strategy (in progress)
Ratification of Results

Documentation from the following universities was reviewed in developing this policy, and is gratefully acknowledged:
University of New South Wales
University of Queensland
University of Sydney
University of Technology, Sydney

8     NOTES

8.1 Contact Officer Head of Student Administration
8.2 Implementation Officer DVC Students and Registrar
8.3 Approval Authority / Authorities Academic Senate
8.4 Date Approved 13 September 2016 (Resolution 16/215)
8.5 Date of Commencement Session 1, 2017
8.6 Date for Review September 2019
8.7 Documents Superseded by this Procedure Nil
8.8 Amendment History

January 2017 – Minor amendments – inclusion of Suspension and footnote in Table 1; re-wording of Exclusion footnote; re-wording of para 3 under Support. 
December 2016 – Minor amendments - terminology change from ‘poor’ academic progress to ‘unsatisfactory’ academic progress.
November 2016 - Inclusion of Schedule 1: Programs with Currency Requirements, Schedule 2: Practical, Clinical or Professional Programs, and Academic Progression Flowchart, approved by ASQC 18 October 2016 (Resolution 16/182)

SCHEDULE 1

PROGRAMS WITH CURRENCY REQUIREMENTS

1     PURPOSE

This Schedule supports implementation of the Academic Progression Policy (in effect from Session 1 2017).

2     SCHEDULE

Undergraduate Programs:

ProgramAccrediting BodyFacultyCurrency Requirement
Bachelor of LawsNSW Legal Profession Admission BoardFaculty of ArtsLaw courses completed more than 5 years prior to application for admission will be assessed by the LPAB Academic Exemptions Sub-Committee
Bachelor of PlanningPlanning Institute of AustraliaFaculty of Arts4 years

Postgraduate Programs:

ProgramAccrediting BodyFacultyCurrency Requirement
Doctor of PhysiotherapyAustralian Physiotherapy CouncilFaculty of Medicine and Health Sciences10 years (pending review of accreditation standards)
Juris DoctorNSW Legal Profession Admission BoardFaculty of ArtsLaw courses completed more than 5 years prior to application for admission will be assessed by the LPAB Academic Exemptions Sub-Committee
Master of Advanced Professional AccountingChartered Institute of Management AccountantsFaculty of Business and EconomicsDegree must be completed 10 years prior to commencement of CIMA Professional qualification
Master of Environmental PlanningPlanning Institute of AustraliaFaculty of Arts2 years
Master of PlanningPlanning Institute of AustraliaFaculty of Arts2 years

3     NOTES

3.1Contact OfficerQuality Assurance and Compliance Manager
3.2Implementation OfficerQuality Assurance and Compliance Manager
3.3Approval AuthoritiesAcademic Standards and Quality Committee 18 October 2016 (Resolution 16/182) upon delegation from Academic Senate 13 September 2016 (Resolution 16/215)
3.4Date Approved18 October 2016
3.5Date of Commencement18 October 2016
3.6Date for ReviewSeptember 2019 (Academic Senate)
3.7Documents Superseded by this ScheduleNil
3.8Amendment HistoryN/A
3.9Policy AuthorisationAcademic Progression Policy (in effect from Session 1 2017)

SCHEDULE 2

PRACTICAL, CLINICAL OR PROFESSIONAL PROGRAMS

1     PURPOSE

This Schedule supports implementation of the Academic Progression Policy (in effect from Session 1 2017).

2     SCHEDULE

Undergraduate Programs:

ProgramAccrediting BodyFacultyIs work-based/clinical placement required?
    
Bachelor of Arts –Psychology with the Bachelor of Education (Primary)Australian Psychological Accreditation Council & NSW Board of Studies Teaching and Educational StandardsFaculty of Human SciencesYes
Bachelor of Arts with the Bachelor of Education (Primary)NSW Board of Studies Teaching and Educational StandardsFaculty of Human SciencesYes
Bachelor of Arts with the Bachelor of Education (Secondary)NSW Board of Studies Teaching and Educational StandardsFaculty of Human SciencesYes
Bachelor of Education (Early Childhood Education) (Birth to 12)Australian Children's Education and Care Quality Authority

NSW Board of Studies Teaching and Educational Standards
Faculty of Human SciencesYes
Bachelor of Education (Primary) [Graduate Entry]NSW Board of Studies Teaching and Educational StandardsFaculty of Human SciencesYes
Bachelor of Education (Secondary) [Graduate Entry]NSW Board of Studies Teaching and Educational StandardsFaculty of Human SciencesYes
Bachelor of Engineering with Honours with a Major in: Telecommunications Engineering/ Computer Engineering/ Electronics Engineering/ Mechanical Engineering/ Mechatronic Engineering/ Software Engineering and dual degrees with Arts, Business Administration, Commerce and ScienceEngineers AustraliaFaculty of Science and EngineeringYes
Bachelor of LawsNSW Legal Profession Admission BoardFaculty of ArtsNo
Bachelor of PlanningPlanning Institute of AustraliaFaculty of ArtsYes
Bachelor of Science with the Bachelor of Education (Secondary)NSW Board of Studies Teaching and Educational StandardsFaculty of Human SciencesYes
Bachelor of Teaching (Early Childhood Education)Australian Children’s Education and Care Quality AuthorityFaculty of Human SciencesYes

Postgraduate Programs:

ProgramAccrediting BodyFacultyIs work-based/ clinical placement required?
Doctor of Advanced MedicineNAFaculty of Medicine and Health ScienceYes
Doctor of Advanced SurgeryPreviously accredited by Royal Australian College of Surgeons, (currently exploring reaccreditation)Faculty of Medicine and Health ScienceYes
Doctor of Clinical PsychologyAustralian Psychology Accreditation CouncilFaculty of Human SciencesYes
Doctor of Clinical NeuropsychologyAustralian Psychology Accreditation CouncilFaculty of Human SciencesYes
Doctor of PhysiotherapyAustralian Physiotherapy CouncilFaculty of Medicine and Health SciencesYes
Doctor of Organisational PsychologyAustralian Psychology Accreditation CouncilFaculty of Human SciencesYes
Graduate Diploma of AnatomyPreviously accredited by Royal Australian College of Surgeons, (currently exploring reaccreditation)Faculty of Medicine and Health ScienceYes
Graduate Diploma of Auslan-English Interpreting (external mode)National Accreditation Authority for Translators and InterpretersFaculty of Human SciencesYes
Graduate Diploma of Specialised MedicineNAFaculty of Medicine and Health ScienceYes
Graduate Diploma of Specialised SurgeryPreviously accredited by Royal Australian College of Surgeons, (currently exploring reaccreditation)Faculty of Medicine and Health ScienceYes
Graduate Diploma of Translating and InterpretingNational Accreditation Authority for Translators and InterpretersFaculty of Human SciencesYes
Juris DoctorNSW Legal Profession Admission BoardFaculty of ArtsNo
Master of Advanced MedicineNAFaculty of Medicine and Health ScienceYes
Master of Advanced Professional AccountingChartered Institute of Management AccountantsFaculty of Business and EconomicsNo
Master of Advanced SurgeryPreviously accredited by Royal Australian College of Surgeons, (currently exploring reaccreditation)Faculty of Medicine and Health ScienceYes
Master of Advanced Translation and Interpreting StudiesNational Accreditation Authority for Translators and InterpretersFaculty of Human SciencesYes
Master of Auslan-English Interpreting (external mode)National Accreditation Authority for Translators and InterpretersFaculty of Human ScienceYes
Master of ChiropracticCouncil on Chiropractic Education AustraliaFaculty of Science and EngineeringYes
Master of Clinical AudiologyAudiology AustraliaFaculty of Human SciencesYes
Master of Clinical NeuropsychologyAustralian Psychology Accreditation CouncilFaculty of Human SciencesYes
Master of Clinical PsychologyAustralian Psychology Accreditation CouncilFaculty of Human SciencesYes
Master of Environmental PlanningPlanning Institute of AustraliaFaculty of ArtsNo
Master of InterpretingNational Accreditation Authority for Translators and InterpretersFaculty of Human SciencesYes
Master of MedicineNAFaculty of Medicine and Health ScienceYes
Master of Organisational PsychologyAustralian Psychology Accreditation CouncilFaculty of Human SciencesYes
Master of PlanningPlanning Institute of AustraliaFaculty of ArtsNo
Master of Professional PsychologyAustralian Psychology Accreditation CouncilFaculty of Human SciencesYes
Master of Speech and Language PathologySpeech Pathology AustraliaFaculty of Human SciencesYes
Master of SurgeryPreviously accredited by Royal Australian College of Surgeons, (currently exploring reaccreditation)Faculty of Medicine and Health ScienceYes
Master of Teaching (Birth to Five Years)Australian Children’s Education and Care Quality AuthorityFaculty of Human SciencesYes
Master of TranslatingNational Accreditation Authority for Translators and InterpretersFaculty of Human SciencesYes
Master of Translating and Interpreting StudiesNational Accreditation Authority for Translators and InterpretersFaculty of Human SciencesYes

3     NOTES

3.1Contact OfficerQuality Assurance and Compliance Manager
3.2Implementation OfficerQuality Assurance and Compliance Manager
3.3Approval Authority / AuthoritiesAcademic Standards and Quality Committee 18 October 2016 (Resolution 16/182) upon delegation from Academic Senate 13 September 2016 (Resolution 16/215)
3.4Date Approved18 October 2016
3.5Date of Commencement18 October 2016
3.6Date for ReviewSeptember 2019 (Academic Senate)
3.7Documents Superseded by this ScheduleNil
3.8Amendment HistoryN/A
3.9Policy AuthorisationAcademic Progression Policy (in effect from Session 1 2017)
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