4.7 Macquarie University Consultative Committee

4.7 Macquarie University Consultative Committee

4.7.1 For the purposes of discussing and facilitating matters related to employment at Macquarie University, the University has established the Macquarie University Consultative Committee (MUCC).

4.7.2 The MUCC will provide a forum for the discussion of employment related matters, including:

(a) the implementation of this Agreement; 

(b) the development, establishment, variation or revocation of any policy, procedure, guideline or code of the University whether or not referred to in this Agreement; 

(c) staff training and career development; 

(d) workplace diversity policy and programs; and 

(e) Occupational Health and Safety.

4.7.3 Membership of the MUCC comprises:

(a) up to four University management representatives nominated by the Vice-Chancellor; 

(b) up to four nominees of the CPSU; 

(c) up to four nominees of the NTEU; 

(d) four Professional staff of the University elected by all Professional staff across the University; and 

(e) four Academic Staff of the University elected by all Academic Staff across the University.

Election of MUCC Members

4.7.4 All members of the MUCC will be appointed for a nominal term of two years and no member may serve more than three consecutive terms.

4.7.5 The University will call for nominations of MUCC members every two years. In the first instance, nominations will be called within 3 months of the commencement of this Agreement.

4.7.6 All continuing and fixed-term Academic Staff Members who are employed at the date of notice of the election will be eligible for the purpose of nomination for election of the positions referred to at sub clause 4.7.3 (e).

4.7.7 If, after the close of the call for nominations, more than four nominations are received, the University will hold a ballot and all Academic Staff Members employed at the closing of the ballot will be eligible for the purposes of voting.

4.7.8 If, after the close of the call for nominations, the number of nominations received by the University does not exceed the number of positions to be filled, the University will declare the nominated Staff Members to be elected. Any remaining positions that are not filled will remain vacant for the relevant nominal term.

4.7.9 During the nominal two year term the Chair may formally request the Director, Human Resources, make arrangements to fill vacancies that may arise. The Director, Human Resources and the Chair may, in consultation with the MUCC, make a decision to fill the vacancies in a manner appropriate to the circumstances. Any member appointed to the MUCC under this sub clause will hold the position for the remainder of the nominal two year term.

4.7.10 The NTEU will provide the University with the names of the Staff Members for the Union nominated positions referred to at sub clause 4.7.3 (c), no later than the close of the call for nominations. Any Union nominated position that becomes vacant during the two year term may be filled by the nomination of the NTEU.

4.7.11 One paid employee of each union may attend meetings of the MUCC at the invitation of the relevant union. The employee may participate in meetings but is not a member of the MUCC and may not vote on any resolutions of the MUCC.

4.7.12 Management representatives will attend and participate in all meetings of the MUCC. Management representatives will provide information on matters under consideration and receive feedback from the MUCC. The University will actively consider the views and submissions of the MUCC. The Chair will communicate with the University via the Director, Human Resources.

4.7.13 Members of the MUCC will elect a Chair and Deputy Chair annually. The Deputy Chair will assume all responsibilities of the Chair in his or her absence.

4.7.14 Meetings of the MUCC will be convened 5 times per year. The Members may agree to further meetings as necessary. Members will be allowed reasonable paid time during working hours to prepare for meetings and will be released from ordinary duties to attend MUCC meetings. The University will provide an appropriate level of resources and administrative support for the meetings of MUCC.

Policy Development and Review

4.7.15 The University will, within the 12 months of the commencement of this Agreement, in conjunction with the MUCC:

(a) develop guidelines in relation to:

(i) the operation of the deferred salary scheme;

(ii) the University framework for responding to and supporting Staff Members experiencing Domestic Violence.

(b) review guidelines in relation to:

(i) the process of converting fixed-term employment to continuing;

(ii) the process of employing casual Academic Staff.

Academic Workloads Subcommittee

4.7.16 The Chair will convene a subcommittee which will report to the MUCC for the purposes of monitoring the compliance of Faculty workload models in accordance with the Academic Workloads clause set out in this Agreement.

4.7.17 This subcommittee:

(a)  will examine Faculty Workload Model compliance with this Agreement; 

(b)  may review the weightings allocated in Faculty workload models and make recommendations on the reasonableness of the weightings.

4.7.18 The Pro Vice-Chancellor (Learning, Teaching and Diversity) is currently undertaking a project reviewing the delivery of online teaching. The Pro Vice-Chancellor will consult the subcommittee, by August 2014, both on the design of and changes to online teaching as proposed by the review and the implications for Academic Workloads.

Casual Academic Employment

4.7.19 The University will provide the Macquarie University Consultative Committee (MUCC) with statistical data relating to casual academic employment, on an annual basis including:

(a)  FTE and headcount figures (data provided as at March and September each year); 

(b)  rates of transition from casual to fixed-term and continuing employment; 

(c)  number of years of engagement of casual staff; 

(d)  proportions of casual staff still engaged as casuals by initial year of engagement.

4.7.20 The MUCC will be provided with a report of the University's responses to the recommendations, as set out in the report of the Casual Academic Employment Working Party, which will include the University's feasibility assessment of the recommendations.

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