4.1.23 - 4.1.32 Personal Leave

4.1.23 - 4.1.32 Personal Leave

4.1.23 Personal leave comprises Sick Leave and Other Personal Leave. A Staff Member must provide supporting documentation for absences in accordance with University policy.

4.1.24 Eligibility and entitlement

Full-time staff

Staff will be credited with an entitlement of 350 hours (10 weeks: 7 weeks Sick Leave, 3 weeks Other Personal Leave) on date of commencement of employment

Staff will accrue an additional 105 hours (3 weeks: 2 weeks Sick Leave, 1 week Other Personal leave) per annum from the date on which the Staff Member received the initial credit of Personal Leave. Personal leave accrues up to a maximum of 1820 hours (52 weeks)

Part-time staff

Proportionate of the full-time entitlement

Casual staff

No entitlement to paid personal leave

4.1.25 Taking Personal Leave

(a) Personal Leave may be used for absences due to illness or injury not arising out of employment; care of a Family Member; compassionate grounds or bereavement; moving to a new residence; or community volunteering. Personal Leave may be taken for periods of one hour or greater. 

(b) Staff will be entitled to paid sick leave when they are unable to attend work due to personal illness or incapacity. When applicable, the Staff Member must provide supporting documentation as specified in the Personal Leave Policy from time to time. Paid sick leave is not available if a Staff Member is receiving workers' compensation payments in respect of their absence.

(c) Other Personal Leave may be accessed for absences due to:

(i) Family/carer responsibilities. Such responsibilities may include caring for a family member who is ill or incapacitated; temporary and unexpected absence of the usual carer; or an unexpected emergency.

(ii) Compassionate or bereavement leave. Where a family member has a serious illness, injury or dies, personal leave may be accessed to attend the person, make arrangements for and/or attend the funeral and attend to arrangements after the funeral. The Staff Member may access a maximum of 5 days personal leave per occasion. For the purpose of bereavement leave, Family Member will include aunt, uncle and siblings-in-law.

(iii) Moving to a new residence. In ordinary circumstances a Staff Member may access 1 day of personal leave to move household property to a new residence. If the Staff Member can demonstrate a genuine need, leave in excess of the 1 day may be approved. 

(iv) Community volunteering. Volunteering leave is an initiative to encourage staff to participate in volunteer activities in community based non-profit organisations, charitable groups, and groups identified in need of services and assistance. Macquarie University will support a continuing Staff Member's participation in volunteer activities with approved organisations and groups in the community by:

(a) providing up to 2 days of paid personal leave each year;

(b) working in collaboration with approved organisations and groups in the community to ensure that volunteering projects are meaningful and productive for both parties.

To assist with organisational demands, Staff will be required to discuss with their Supervisor their intentions for accessing volunteer leave.

4.1.26 Where a Staff Member exhausts their entitlement to either Sick Leave or Other Personal Leave they will be able to access whatever accrual they have available for the other form of Personal Leave.

4.1.27 Personal leave must be applied for in accordance with the relevant policies in place from time to time.

4.1.28 Staff may access alternative employment arrangements provided for in this Agreement to assist with the management of longer-term family responsibilities. 

Domestic Violence

4.1.29 A Staff Member who is affected by Domestic Violence, as defined in the Crimes (Domestic and Personal Violence) Act 2007 (NSW), may access personal leave for the following reasons:

(a) attending medical appointments;

(b) organising alternative accommodation, care and/or education arrangements;

(c) attending court hearings and/or police appointments;

(d) accessing legal advice.

4.1.30 A Staff Member may be required to provide supporting documentation as specified in the Personal Leave Policy from time to time to access personal leave for this purpose.

4.1.31 The University will undertake a risk assessment in circumstances where a Staff Member who is affected by, or is concerned that they may be exposed to, Domestic Violence, seeks support from the University. The risk assessment will be undertaken in order to determine the suitability of risk mitigation strategies in relation to the Staff Member's safety in the workplace and, if appropriate, that of their colleagues. 

4.1.32 Where practicable, the University may approve a Staff Member's request for the following:

(a) changes to hours of work;

(b) relocation to suitable employment;

(c) temporary change to their work location;

(d) changes to University-provided contact details such as phone numbers and email addresses;

(e) other measures, if any, appropriate to the circumstances.

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