Applying for promotion

Applying for promotion

The new academic promotion policy is effective from 18 April 2017. Read below about the application process and timeframes for 2017.

Key dates for 2017

Information session for applicants

24 April 2017

Information session for Executive Deans and Heads of Department

21 June 2017

Applications due date

1 August 2017

Promotion effective date

1 January 2018

Academic promotion forms

Promotion process

Overview of the promotion process and timeframes are provided as guidance. For more information see the Academic Promotion Procedure.

Promotion to Levels B and C

Preparing to apply

Applicant consults and prepares application

Review the academic promotion policy, procedure and criteria. Check if you are eligible to apply and discuss your intention to apply with your Head of Department.

April - June
(recommended) 

Prepare your Application Form and CV (you can use your own format to prepare your CV).

Contact your referees to seek their consent to act as your referees (see the Academic Promotion Procedure for referee requirements for each level). Include details of your referees in the Application Form.

April - June
(recommended) 

Head of Department Report

Ask your Head of Department to prepare a Head of Department Report. You will need to provide your Head of Department with a copy of your application and CV.

by 19 June
(recommended)

Head of Department prepares Head of Department Report.

Head of Department submits the following to the Executive Dean for comment and sign-off:

  • Head of Department Report
  • Applicant’s application and CV.

by 10 July (recommended)

Executive Dean endorsement

Executive Dean reviews the paperwork, signs the Head of Department Report and emails a copy of the signed report to the applicant.

by 24 July (recommended)

Applying

Submission

Applicant submits the following documents to HR by emailing academicpromotions@mq.edu.au:

Applicants are permitted to submit up to 3 pieces of supporting evidence with their application, however, this is not a requirement. Applicants no longer need to submit a hard copy sources of evidence folder.

Applicants may choose to prepare a written response (no more than 1-2 pages) to the Head of Department Report. If you choose to do so, submit your written response to HR together with your application.

1 August

Late applications won’t be accepted.

References

HR will contact your nominated referees after the application closing date to request confidential references. HR will provide referees with a questionnaire.

August

Assessment

Review

HR will submit applications and confidential referees reports to the relevant Faculty Promotion Committee for review.

September
(indicative)

Interviews

All applicants for promotion will be interviewed by their Faculty Promotion Committee.

October – November (indicative, dates TBA)

Decision

The Faculty Promotion Committee will determine the outcome of application.

October – November
(indicative)

Outcome notification

Applicants will be advised of the outcome of their application by the Chair of their Faculty Promotion Committee (Executive Deans) after the Faculty Promotion Committee meeting for their level.

TBA

Notification letters issued by HR

December
(indicative)

Promotion effective date

1 January 2018

Promotion to Levels D and E

Preparing to apply

Applicant consults and prepares application

Review the academic promotion policy, procedure and criteria. Check if you are eligible to apply and discuss your intention to apply with your Head of Department.

April - June
(recommended)

Prepare your Application Form and CV. You can use the CV template or your own format to prepare your CV.

Contact your referees to seek their consent to act as your referees (see procedure for referee requirements for each level). Include details of your referees in the Application Form.

April - June
(recommended)

Head of Department Report

Ask your Head of Department to prepare a Head of Department Report. You will need to provide your Head of Department with a copy of your application and CV.

Applicants to Levels D and E may wish to have a discussion with their Head of Department about potential independent referees.

by 19 June
(recommended)

Head of Department prepares Head of Department Report.

For applicants to Levels D and E, Head of Department will need to nominate 4-5 independent referees. Head of Department may discuss potential nominations of independent referees with the applicant. Head of Department submits the following to the Executive Dean for comment and sign-off:

  • Head of Department report
  • Applicant’s application and CV
  • Independent referee nomination

by 10 July (recommended)

Executive Dean endorsement

Executive Dean reviews the paperwork, signs the Head of Department Report and emails a copy of the signed Head of Department Report to the applicant.

by 24 July (recommended)

The Executive Dean ranks the list of independent referees provided by the Head of Department and emails the ranked list to HR on academicpromotions@mq.edu.au.

HR will select two independent referees from the ranked list (based on availability). The Executive Dean’s referee ranking and final select will remain confidential to the applicant.

by 1 August

Applying

Submission

To apply for promotion, applicant will need to submit the following documents to HR by emailing academicpromotions@mq.edu.au:

Applicants are permitted to submit up to 3 pieces of supporting evidence with their application, however, this is not a requirement. Applicants no longer need to submit a hard copy sources of evidence folder.

Applicants may choose to prepare a written response (no more than 1-2 pages) to the Head of Department Report. If you choose to do so, submit your written response to HR together with your application.

1 August

Late applications won’t be accepted.

References

HR will contact applicant nominated referees and, for Levels D and E, two independent referees, and will request confidential references. HR will provide referees with a questionnaire.

August
(indicative)

Assessment

Review

HR will submit applications and confidential referees reports to the relevant Faculty Promotion Committee for review.

September
(indicative)

Interviews

All applicants for promotion will be interviewed by their Faculty Promotion Committee.

October – November (dates TBA)

Decision

The Faculty Promotion Committee will make a recommendation to the University Promotion Committee whether to promote, not promote or not promote, but offer accelerated progression within current level. Applications supported by the Faculty Promotion Committee will be submitted to the University Promotion Committee. Those not supported will not proceed.

The University Promotion Committee will review supported applications and recommendations from the Faculty Promotion Committee. The University Promotion Committee may ask the Executive Dean of the relevant faculty to attend the meeting and speak to applications from their faculty. The University Promotion Committee will determine the outcome of applications.

October – November
(indicative)

Outcome notification

Applicants will be advised of the outcome of their application by their Faculty Promotion Committee Chairs (Executive Deans) after the last committee meeting for their level.

TBA

Notification letters issued by HR

December
(indicative)

Promotion effective date

1 January 2018

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