Academic promotion

Academic promotion

Macquarie has a holistic approach to recognising academic achievement, supporting staff to progress their academic career on the basis of merit, performance and achievement.


The new academic promotion policy and process are currently in the final stages of review and will come into effect in April 2017. 

The new model outlined below was put out for the University-wide consultation and there will be some amendments in response to feedback. Academic staff considering applying for promotion this year are encouraged to review the proposed model to start familiarising themselves with the new requirements. The final version of this policy will be released in April. 

In response to staff feedback and to allow sufficient time to prepare applications, there will be one promotion round for all levels in August 2017. To assist with preparation, there will be information sessions for applicants in April-May. 

If you have any queries, please email

Proposed new academic promotion scheme


The academic promotions scheme of the University has been under review with proposed new criteria for promotion, as well as a revised process for considering applications for promotion.

This review has been led by a Working Party consisting of:

  • Nicole Gower, Director, Human Resources
  • Professor Patrick McNeil, Executive Dean of the Faculty of Medicine and Health Sciences
  • Professor Lesley Hughes, Pro Vice-Chancellor (Research Integrity and Development)
  • Professor Sherman Young, Pro Vice-Chancellor (Learning and Teaching)
  • Professor Mariella Herberstein, Chair of Academic Senate.

Key objectives of the new scheme

  1. To have a strengths-based recognition and promotion scheme that is merit-based and which acknowledges the diversity of academic work, providing varied career pathways and balance between the recognition of research and learning & teaching.
  2. To have a fair and transparent promotions scheme where criteria are clear and applied consistently and transparently for all candidates.
  3. To provide a better experience and less cumbersome process for candidates and members of the committee with higher-level involvement and accountability at faculty level.

Key changes

Key changes to the criteria for promotion, promotion committees and the application are summarised below.

Criteria for promotion

The existing criteria, based around three areas (research, teaching and community engagement) have been replaced by new criteria based on Boyer’s model of scholarship.

There are five categories arising from this model:

  1. scholarship of discovery
  2. scholarship of teaching
  3. scholarship of application
  4. scholarship of integration
  5. demonstration of leadership and citizenship.

There is greater flexibility to achieve the standard required for promotion. Points will be allocated to each category of criteria to indicate the level of achievement:

1 = achieved
2 = superior
3 = excellent

To be promoted to levels B and C applicants will need to:

  • achieve at least 8 points across the five categories,
  • demonstrate at least one area of excellence, and
  • demonstrate at least 1 point in the Leadership and Citizenship category.

To be promoted to levels D and E applicants will need to:

  • achieve at least 9 points across the five categories
  • demonstrate at least one area of excellence, and
  • demonstrate at least 2 points in the Leadership and Citizenship category

Promotion committees

The new model will involve:

  • a Faculty Promotion Committee at each level, and
  • University Promotion Committee as a second step for levels D and E.

The committee composition is included in the draft Procedure.

With a higher number of committee meetings, it is proposed that there be one round for promotion each year. 

In 2017, to ensure a smooth transition to the new model and to allow sufficient time for applicants to prepare, there will be one promotion round in August.

From 2018, the following timeframes are proposed: 

  • Applications for promotion to B and D will be considered in the first half of the year (likely April or May).
  • Applications for C and E will be considered in the second half of the year (likely September or October).

Application process

The application process has been streamlined to provide an easier process for candidates and committee members alike. Improvements include:

  • CV will be permitted in free form.
  • The application form will be shorter and less cumbersome.
  • Applicants will not be required to submit a hard copy Sources of Evidence folder.
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