Unit convenors

Unit convenors

At Macquarie, our unit convenors are members of academic staff responsible for a unit of study. You can sometimes be known as lecturer-in-charge.

Unit convenors are the grass-roots leaders and managers of learning and teaching in the University, ensuring that Macquarie offers high-quality, pedagogically sound and policy-compliant units in our programs.

Please note, this content is due for review. All unit convenors should seek process clarity from Heads of Department.

There is an annual cycle for all unit convenors covering:

  • pre-teaching session
  • during session
  • end of session.

Pre-teaching season

Redesign (if required)

  • structure unit (within parameters set by approved unit proposal and design of relevant program/s)
  • set delivery style (blended or “flipped” curriculum; lectures and tutorials; workshops; seminar; laboratory practical; placement etc). Liaise with Head of Department and faculty learning and teaching teams for support
  • set assessments (within parameters set by approved unit proposal and in line with the Assessment Policy
  • develop marking system that ensures consistency and upskill marking staff
  • set readings and other materials (keep these relevant and up to date)
  • liaise with the library (Reserve and eReserve)
  • confirm assessment tasks reflect the unit guide
  • confirm timetable with faculty contacts
  • confirm any special requirements – student accessibility, etc that may have been raised at faculty level.

Unit outline

  • prepare unit guide in iTeach (See Unit Guide Policy)
  • submit unit guide for approval by delegated member of Department
  • publish unit guide on approval.

Learning Management System (LMS) space in iLearn

Note: the design of the unit and the iLearn presence are two parts of the same process – many of these elements take longer than others in the pre-session section and should be planned in accordance with faculty timelines.

  • Request iLearn instance for unit OR set up unit for new study period. These are both done via iTeach.
  • Revise LMS Content and design (consult with Faculty L&T Team).
  • Set up enrolment modes/enrol students in iTeach.
  • Organise Echo360 recordings (add links to unit).
  • See help for Echo360 lecture recordings.

Coordinate tutors (if required)

  • Casual tutors should be employed (liaise with Head of Department) as early as possible and provided with paid induction. Contact: Jennifer Bremner for process information.
  • Be familiar with workload models for tutors – refer to the enterprise bargaining agreement for clarity.
  • Provide casual staff with information about faculty induction.
  • Provide all teaching staff with an induction to the unit. Include any teaching materials needed and information about available resources, assessment and grading systems and requirements, expectations of staff with respect to student contact, and accessibility and inclusion for all students. Ensure that staff are informed about the Teaching Induction Program.
  • Organise moderation meetings in line with the Assessment Policy.
  • Ensure staff have LMS (iLearn) access and add all teaching staff to the iLearn unit.
  • Ensure staff have student consultation hours (if required) – casual staff must be paid for student consultation whether f2f or via email or iLearn.
  • Moderate teaching approaches and student assessment.
  • Provide information to students about where to find support for learning and teaching (Study Skills).

During session


  • manage and resolve student requests for extensions of time for assignments


Student feedback

Monitor ‘at risk’ students

  • ensure tutors understand how to refer students to support services including Learning Skills Resources, Wellbeing and faculty-based student centres
  • moderate teaching approaches and student assessment

End of session

Step 1: Special consideration

  • action and resolve all requests for special consideration
  • refer to the Disruption to Study for more information

Step 2: Marking

  • liaise with other teaching staff in relation to marking - this will include moderation in accordance with the Assessment Policy
  • this may include moderation with large classes and moderation of assessments
  • consolidate marks
  • submit final marks

Step 3: Review unit

  • meet with other teaching staff in order to discuss the experience of teaching the unit, reflect on the unit curriculum and content, review assessment and student achievement of learning outcomes, and student and peer feedback, and discuss possible improvements to these aspects of the unit.
  • note that substantive change in content, assessment and/or learning outcomes requires approval by the faculty
  • review and confirm grades via departmental processes

Note: these pages are due for review. Unit convenors should seek process clarity from Heads of Department.

See: Tutors and Lecturers and Teaching workshops, events and programs for more information.

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