Create and update unit guides

Create and update unit guides

Unit guides must be included in your iLearn units. It is through the iTeach system that you will write and publish your unit guides

Creating a unit guide can be a complex process. To simplify it for you we have provided some easy-to-follow quick guides below.

Adding staff contacts

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.
  4. Click on the down arrow to open the Staff contacts section if it is not already open.
  5. Click Add a staff contact, or if you are updating your own details click on the icon.
  6. In the Name field, enter the staff member’s name. You will notice that the system will try to predict the name you are entering. Once you find the right person, select by clicking on their name.
  7. In the Description field, enter the staff member role for this unit.
  8. Continue to enter the staff member’s details of Email, Preferred contact, Office location and Consultation hours.
  9. Click Save.
  10. Click Add a staff contact again to add additional teaching staff.

Learning outcomes

From Session 1 2020 all unit learning outcomes information will now come directly from the Macquarie Curriculum Management System (MQCMS) and will be read-only inside the unit guide publishing tool in iTeach.  Any changes to unit learning outcomes information will now need to be made in the MQCMS and will be approved in that system subject to faculty approvals in preparation for the delivery of the unit.

To update the unit learning outcomes, go to mqcms.mq.edu.au where it will need to go through a faculty approval process.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.

  4. Click on the down arrow to open the Learning outcomes section if it is not already open.
  5. The unit learning outcomes will come directly from the MQCMS. These are not editable in iTeach and is displayed in the order shown in the MQCMS.
  6. You can reorder the learning outcomes by clicking the updown_arrow and down arrows

    Learning_outcomes3

Assessment tasks

From Session 1 2020 all assessment task information will now come directly from the Macquarie Curriculum Management System (MQCMS) and will be read-only inside the unit guide publishing tool in iTeach.  You will be required to add the due dates for the assessments relevant to the offering. You will be able to reorder the assessments in iTeach to display them in the appropriate order for your offering.

Any changes to unit assessment task information will now need to be made in the MQCMS and will be approved in that system subject to faculty approvals in preparation for the delivery of the unit.

To update the unit learning outcomes, go to mqcms.mq.edu.au where it will need to go through a faculty approval process.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.
    Unit_guide
  4. Click on the down arrow to open the Assessment tasks section if it is not already open.
  5. The unit assessment tasks come directly from the MQCMS. This information is not editable in iTeach and is displayed in the order shown in the MQCMS.
  6. You can reorder the assessment tasks to display them in the appropriate order for your offering by clicking the up  and down  arrows.
  7. Click on the icon and enter a Due date.
    assessment_task5
  8. You can enter a date in any format; e.g. Week 7 or 20 August 2019.
    assessment_task7
  9. Click Save.
  10. Repeat steps 7 to 8 to enter Due Dates for each assessment task.
    assessment_task8
  11. Click on Edit to enter General assessment information.  This section should include information required under the Unit Guide Policy that applies across all your assessment tasks, such as submission methods, and extension and late submission options.  (For important information on formatting within the HTML editor, view the Delivery and resources guide.)
  12. Click Save.

Delivery and resources

This section is used to include additional information for students. This could include:

  • Technology used and required
  • Required unit materials
  • Recommended readings
  • Other requirements for students to complete the unit satisfactorily
  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.
    Content Custom Selection 1
  4. Click on the down arrow to open the Delivery and resources section if it is not already open.
  5. Click Edit and enter the content (see below for important information about using the HTML editor).
  6. Click Save.

10

Remember that any material in this section will be available to students and the general public. If you have material that shouldn't be made public due to copyright licensing, intellectual property etc., then you will need to provide this material separately to students, not in the unit guide.


Using the HTML editor to add content

Formatting standards in the HTML editor are important to follow especially for accessibility considerations.

  1. Select Heading 3 for Format and enter a heading.
  2. Enter text using Normal for Format.
  3. If you wish to add a sub-heading then select Heading 4 for Format and enter a sub-heading.
  4. Enter text using Normal for Format.
  5. Repeat steps 1 – 4 for the remaining headings required to be addressed under Delivery and Resources.
  6. Always remember to click Save when you are finished.

If you are going to copy and paste content from a Word document into the HTML editor always use the Paste from Word function to avoid formatting issues.  Please be aware that pasting tables into the HTML editor may not appear exactly as it does in your Word document.

Unit schedules

This section is used to include a weekly schedule of topics to be covered in the unit and is an optional section.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.
    Content Custom Selection 1
  4. Click on the down arrow to open the Unit schedule section if it is not already open.
  5. Click Edit and enter the content. (For important information on formatting within the HTML editor, view the Delivery and resources section above)
  6. Click Save.

If you are going to copy and paste content from a Word document into the HTML editor always use the Paste from Word function to avoid formatting issues.  Please be aware that pasting tables into the HTML editor may not appear exactly as it does in your Word document.

Policies and procedures

Standard policies and procedures are already included in this section but you can also include department or faculty specific information.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.

  4. Click on the down arrow to open the Policies and procedures section if it is not already open.
  5. Click Edit under the standard policies and procedures, which have already been included.
  6. HTML editor boxes appear below each section of the standard policies and procedures. Add any additional department or faculty specific information into the desired area.
  7. Click Save .

Changes from previous offerings

Use this section to let students know about changes that have been made to the content or delivery of the unit since the last time it was offered.

This is required information under the Unit Guide Policy if your unit has been offered before.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.

  4. Click on the down arrow to open the Changes from a previous offering section if it is not already open.
  5. Click Edit and enter the content. (There is no HTML editor for this section, plain text only can be input).
  6. Click Save .

Add custom section

Use this area to add a custom section within the unit guide for any additional information your department or faculty requires to be included.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.

  4. Scroll to the bottom of the page to find the Add custom section.
  5. Input the title of the custom section and click Add.
  6. The new custom section appears below the other sections.
  7. Click on the down arrow to open the new section and click Edit.
  8. Enter a description of the section.
  9. Click Save.

Curriculum mapping

Once you have completed all of the content information for your unit guide you can move onto the next step, mapping.

Learning outcome and Assessment task mapping is taken directly from the Macquarie Curriculum Management System (MQCMS). The mapping is displayed in a read only view.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.
    Content Custom Selection 1
  4. Click on the Mapping arrow.
  5. Curriculum mapping is displayed in a read only view.

Submitting for approval and publishing

Once you have completed all of the content and mapping information for your unit guide you can move onto the final step, approval.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.
    Content Custom Selection 1
  4. Click on the Approval arrow.

  5. Select if this unit is co-badged or not.If it is, enter the name of the unit it is co-badged with.
  6. A department manger will need to review the unit guide and approve it before it can be published.iTeach provides a list of department managers who can approve your unit guide.
  7. Before submitting your unit guide for approval, you can select whether you would like the guide to be published automatically once it has been approved or whether you would prefer to publish it yourself once it has been approved.
  8. A yellow box will be seen if there are any issues with your unit guide.The red text will highlight what needs to be completed before you are able to submit for approval.
  9. If there are no issues with your unit guide, click Submit for approval.

    If you wanted to make changes to your unit guide once it has been submitted for approval, you need to hover your mouse over My work and click on My unit guides and click on the Withdraw button.You can then go back in, make your changes and submit for approval again.
  10. The Status column on your My unit guides page tells you at what stage the unit guide is currently at.Once a Department Manager has reviewed your guide the status column may state:
    • Approved – if the guide has been approved and you selected that you preferred to publish it yourself
    • Published – if the guide has been approved and you selected that it be published automatically
    • Changes required – if the guide has been declined and you are required to make some changes before re-submitting it for approval

Change a unit guide

If a unit guide needs to be changed after it has been published, the convenor will need to go to the unit guide page and create a new draft, make the changes and then submit them for approval.

Changes to Learning Outcomes and Assessment Tasks need to be made in the Macquarie Curriculum Management System (MQCMS) and will be approved in that system subject to faculty approvals.  To update the unit learning outcomes, go to mqcms.mq.edu.au where it will need to go through a faculty approval process.

As part of the re-submission, the convenor must provide a description of what has changed, which will be displayed to students in the new version of the unit guide – this enables students to quickly determine whether they have the latest version of the unit guide and identify any changes they need to be aware of.

  1. Log into iTeach
  2. Click on My unit guides.
  3. Click Edit for the unit you wish to update.
    unit_guide_changes1
  4. A box will appear advising that the unit has already been published.  Click on Yes, create a new draft and edit.
  5. A message will appear at the top of the page advising that you are working on a draft version.
  6. Make the required changes to the unit guide and click Submit for approval.
  7. A box will appear advising you to put in a description of the changes made to the published version.  This is so the department manager will know what changes to review before approving.  Click Save.
  8. The unit guide is now submitted for approval by the department manager.
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