Learning resource repository

Learning resource repository

iShare is the Macquarie University's digital content management repository, which is intended to facilitate sharing of digital resources across the University through different integrated systems, such as iLearn.  iShare works as a repository of files that could be used in multiple online units. The advantage of using iShare is that once an item has been added, it can be shared in other units by using the generated URL for the document.

Benefits of using iShare:

  • Uploading once and using across multiple units.
  • Ability to update files while keeping the URL unchanged.
  • Easy sharing of files with colleagues or a department.
  • Copyright compliance.
  • Version control.

Search for a resource in iShare

  1. Login to iShare
  2. Enter your MQ One ID and password to login.
     iShare_search  
  3. Click on Search.
    iShare_search   
  4. In the Search field enter in keywords to search by.
  5. Resources are stored in collections.  Select a collection to search from the dropdown list.
  6. Click Search.
    iShare_search 
  7. The search results will appear.
    iShare_search

View a document

There are a couple of ways to view a document

  1. Click on the title link to the resource or click on the image.
    iShare_search  
  2. The full details of the document will appear.  To view the resource click on the link under Links to Resources.
    iShare_search  
  3. To quick view the resource click on the Show attachments iShare_search icon. The link to the resource will arrear.  Click on the link to view the resource.
    iShare_search

Link a resource in you iLearn unit

There are two ways to link a resource to your unit. You can add the link directly into your iLearn unit or you can add a link to the URL.

Adding a link directly into your iLearn unit from iShare means that you will already be authenticated so any iShare links you click on you will not need to type in your user id and password in again.

Adding the link to a URL would be used when you are adding the link to a website or external source.

To add a link directly into your iLearn unit

  1. Login to iLearn and select your unit.  Turn editing on and go to the week/topic where you would like to add the link.
  2. Click Add an activity or resource.
  3. Select iShare and click Add.
  4. Search for your resource.
    iShare_search  
  5. When you have found your resource click on the Show attachments iShare_search  icon.
  6. Click on the plus icon to add the resource to your topic.
    iShare_search  
  7. Click on Save.
  8. The link to the resource will appear in your iLearn unit.

To as a link as a URL

  1. When you click on the link to view the resource it opens and has a URL that links back to the resource in iShare.
    iShare_search  
  2. Copy this link and go into your iLearn unit and add a URL resource.

Contribute a resource in iShare

  1. Login to iShare
  2. Enter your MQ One ID and password to login.
     
  3. Click on Contribute.
  4. Currently there are two types of resources you can contribute. They are:
    • Learning and Teaching Resources which contains the resources for iLearn units.
    • Learning and Teaching Image Library which contains image files developed, captured, or collected by the LIH for reuse.
  5. The three other libraries are not available for use by all staff. They are:
    • CREAM Database (Chiropractic Research) contains resource for the teaching of research methods to chiropractic students and researcher and is available for staff in Department of Chiropractic to contribute.
    • iLearn Video Collection is currently available for Learning Designers to contribute. Everyone can search this library to link or embed video’s in your iLearn unit.
    • Unit Readings (eReserve) is only available to Library staff to contribute. Everyone can search this library and link reading to your iLearn unit.

Adding a Resource

  1. Click on the collection you would like to add the resource to.  For this example we are using the Learning and Teaching Resources collection.
  2. Click on Learning and Teaching Resources.
  3. Enter a Title for the resource.
  4. Enter a Description of the resource.
  5. Enter in Keywords which are searchable words that will be used to find the resource.  Start typing your keyword and if it has been used before it will appear in a dropdown list to select.   Click on the keyword.
  6. Click on Select to save the keyword.  Repeat this process to add in multiple keywords.
  7. Select the Format of the resource from the dropdown list.
  8. Click on Add a resource to upload the file.  Click on Browse or drag and drop the file.
  9. Click Next.  Here you have the option of changing the display name of the resource.  Click Save.
  10. Select a Category that best describes the resource for the dropdown list.
  11. Select a Faculty (if applicable).  Start typing and click on a selection from the dropdown list.
  12. Click on Select to save the Faculty.
  13. Is the item associated with a teaching unit?  Select Yes or No.
    If you select Yes you will be prompted to enter the Unit code. Start typing your unit code and click on it from the dropdown list. Click on Select to save the unit code.

    If you select No you will be prompted to enter a Department/Office. Start typing your department and click on it from dropdown list. Click on Select to save the department.
  14. Is this copyright/licenced material?  Select Yes or No.
      If you select Yes you will be prompted to enter a full bibliography citation.

    If you select No you will be promoted to enter the Author's name and status. Click Add Another Author to add in additional authors details. 
  15. Who can access this resource?  Select MQU only or Public.
  16. Click on Save in the top right corner.
  17. Click on Publish to publish the resource in iShare.

    If you click Save draft it will save it as a draft version so you can work on it later.  To view all your draft resources click on My resources and select Drafts

Adding an Image

  1. Click on Contribute.
  2. Click on Learning and Teaching Image Library.
  3. Enter a Title for the image.
  4. Enter a Description of the image.
  5. Enter in Keywords which are searchable words that will be used to find the resource. Start typing you keyword and if it has been used before it will appear in a dropdown list to select. Click on the keyword.
  6. Click on Select to save the keyword.  Repeat this process to add in multiple keywords.
  7. Click on Add a resource to upload the file. Click on Browse or drag and drop the file.
  8. Click Next.  Here you have the option of changing the display name of the image. Click Save.
  9. Click on the calendar icon and select the date when the image was created.
  10. Copyright owner of the image. Select Macquarie University of Non-MQU.
    The default is set to select Macquarie University and you need to enter the author’s name.
    If you select Non-MQU, enter the Copyright owner’s name and the author’s name if known. You also need to make a selection for Copyright licence, select Education Use or Creative Commons licence. If you select Creative Commons licence select the Type of CC Licence and Version of CC Licence from the drop down lists.
  11. Is the Image still in Copyright?  Select Yes or No.
  12. Attach permission document for image (if applicable).
     
  13. Click on Save in the top right corner.
  14. Click on Publish to publish the image in iShare.
    If you click Save draft it will save it as a draft version so you can work on it later. To view all your draft resources click on My resources and select Drafts.

Use an Image in a Teche Post

Once you have found the image you would like to use in your post you need to upload it to iShare.

Add an Image into iShare

  1. Login to iShare
  2. Enter your MQ One ID and password to login.
     
  3. Click on Contribute.
  4. Click on Learning and Teaching Image Library.
  5. Enter a Title for the image.
  6. Enter a Description of the image.
  7. Enter in Keywords which are searchable words that will be used to find the resource. Start typing you keyword and if it has been used before it will appear in a dropdown list to select. Click on the keyword.
  8. Click on Select to save the keyword.  Repeat this process to add multiple keywords.
  9. Click on Add a resource to upload the file. Click on Browse or drag and drop the file.
  10. Click Next.  Here you have the option of changing the display name of the image. Click Save.
  11. Click on the calendar icon and select the date when the image was created.
  12. Copyright owner of the image. Select Macquarie University or Non-MQU.
    The default is set to select Macquarie University and you need to enter the author’s name.

    If you select Non-MQU, enter the Copyright owner’s name and the author’s name if known. These details should be available on the image page.

    You also need to make a selection for Copyright licence, select Education Use or Creative Commons licence.

    If you select Creative Commons licence select the Type of CC Licence and Version of CC Licence from the drop down lists.

    You can find the Creative Commons license version by locating the image rights for your image. Click on click it and it will take you to the Creative Commons page and list the version eg. CC by 2.0.
     
  13. Is the Image still in Copyright? Select Yes or No.
  14. Attach permission document for image (if applicable).
     
  15. Click on Save in the top right corner.
  16. Click on Publish to publish the image in iShare.



    If you click Save draft it will save as a draft version so you can work on it later.  To view all your draft resources click on My resources and select Drafts.

Adding the image into a Teche Post

  1. Login to Teche and hover your mouse over Posts and click on Add New.
  2. Click on Add Media.
    iShare_teche  
  3. Click on Insert from iShare.
    iShare_teche  
  4. Locate your image and click on it.
  5. If you would like to embed the image within your post, click on Insert into post.
  6. If you would like to use the image as a Featured Image, copy the UUID reference and click the ‘x’ close button to exit the Media Library.  Paste the UUID into the iShare Featured Image field on the lower-right hand side of the screen.
    iShare_teche
    iShare_teche

LIH Staff Only - Update an Image

LIH staff has access to update details of an image.

  1. Locate your image and click on the title link to the resource or click on the image to view the full details of the resource.
    iShare_search 
  2. Click on Edit this version and make the necessary changes.
  3. Click Save.
    iShare_search
Back to the top of this page