Insights

Insights

iLearn Insights

iLearn Insights allows teaching staff to easily visualise student activity in iLearn units and also has an email tool to message students. This will allow teaching staff to provide timely intervention to students who may be struggling with their studies as well as the opportunity provide extra motivation to students who are doing well. The dashboard provides visual representations of student data in relation to access patterns, forum activity and learning activity submission and grading.

No student access for the past 7 days

You can send an email to students who have not logged during the last 7 days. This will allow you a chance to re-engage the student and let them know of the support services that the university offers. As there is a 24 hour delay on the data the drives this list of students we have worded the template to indicate to the students that they have not been accessing the iLearn unit regularly as a 7 day gap between logins to your unit indicates a lack of engagement with the content even if a single access has occurred in the last 24 hours.

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click >> View unit report for your required unit.
  3. Enter report start and end date if required.
  4. From the unit dashboard scroll down to the Student who have not logged in to iLearn section.
  5. Click Email above students.
    Login1
  6. Tick all the students who you would like to send an email to. Please review the number of emails the students have received from this unit to ensure you don’t over email particular students.
  7. Click Compose messages before sending.

    Login2
  8. A template email will be displayed but you have the option to edit it before sending.
  9. Edit the Message subject field if required.
  10. Edit the Sender and Reply to email fields if required.
  11. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  12. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  13. Click Preview messages before sending.
    Login3
  14. The email will be displayed how it will be sent to the first student you have selected.
  15. If you are happy with the email, click Send messages now.
    Login4

Email students regarding submitted activities

You can send an email to students depending on the submission status of an activity. There are 4 submission options you can choose by selecting from the appropriate column.

  • Submitted
  • Graded
  • Needs Marking
  • Not submitted

The process for each email type is the same but each email has a different template depending on the status of the activity submission. The example below describes sending an email to all students who have not attempted the activity yet.

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click >> View unit report for your required unit.
  3. Enter report start and end date if required.
  4. From the unit dashboard scroll down to the Activity Schedule section and click View all activities in detail.
    no_submit1
  5. A list of all activities within the unit are listed.
  6. Scroll down to find the required activity and click on the number listed under Not submitted.
    no_submit2
  7. Tick all the students you would like to send an email to.  Please review the number of emails the student has received from this unit as shown in the report below to avoid over emailing particular students.
  8. Click Compose messages before sending.
    no_submit3
  9. A template email will be displayed but you have the option to edit it before sending.
  10. Edit the Message subject field if required.
  11. Edit the Sender and Reply to email fields if required.
  12. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  13. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  14. Click Preview messages before sending.
    no_submit4
  15. A window will display how the email will be sent to the first student on your list of selected students.
  16. If you are happy with the email, click Send messages now.
    no_submit5

Filter students to send a targeted email

The email tool allows you to use filters to more easily identify students you wish to target emails to. You can use a filter on a activity grade to select only students who have achieved a score above, below or between a certain grade range and customise your email to that particular group of students. You can filter out students who have received a certain number of emails to avoid over emailing a student. These filters will allow you to make sure only your intended audience receive a particular email.

The example below shows the process for sending an email to students who received below 50% on an assessment. The process is the same for all emails, but it is up to you to decide the group you are targeting with your filter. You will then need to make sure the content of the message is appropriate for the group you have selected with your filter.

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click >> View unit report for your required unit.
  3. Enter report start and end date if required.
  4. From the unit dashboard scroll down to the Activity Schedule section and click View all activities in detail.
    Filter1
  5. A list of all activities within the unit are listed.
  6. Scroll down to find the required activity and click on the number listed under Graded.
    Filter2
  7. For Gradebook Mark, move the scroll bar to filter down to what you would like to see.  In this example I want to see a list of all students who received a grade of 50% or less.
  8. The list is filtered to show only the matching students.
  9. Tick all the students you would like to send an email to.  Please review the number of emails the student has received from this unit as shown in the report below to avoid over emailing particular students.
  10. Click Compose messages before sending.
    Filter3
  11. A template email will be displayed but you have the option to edit it before sending. (Note: The template content is generic and will not necessarily be appropriate for the filter you have used)
  12. Edit the Message subject field if required.
  13. Edit the Sender and Reply to email fields if required.
  14. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  15. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  16. Click Preview messages before sending.
    Filter4
  17. A window will display how the email will be sent to the first student on your list of selected students.
  18. If you are happy with the email, click Send messages now.
    Filter5
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