Insights

Insights

iLearn Insights

iLearn Insights allows teaching staff to easily visualise student activity in iLearn units and also has an email tool to message students. This will allow teaching staff to provide timely intervention to students who may be struggling with their studies as well as the opportunity provide extra motivation to students who are doing well. The dashboard provides visual representations of student data in relation to access patterns, forum activity and learning activity submission and grading.

No student access for the past 7 days

You can send an email to students who have not logged during the last 7 days. This will allow you a chance to re-engage the student and let them know of the support services that the university offers. As there is a 24 hour delay on the data the drives this list of students we have worded the template to indicate to the students that they have not been accessing the iLearn unit regularly as a 7 day gap between logins to your unit indicates a lack of engagement with the content even if a single access has occurred in the last 24 hours.

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click >> View unit report for your required unit.
  3. Enter report start and end date if required.
  4. From the unit dashboard scroll down to the Student who have not logged in to iLearn section.
  5. Click Email above students.
    Login1
  6. Tick all the students who you would like to send an email to. Please review the number of emails the students have received from this unit to ensure you don’t over email particular students.
  7. Click Compose messages before sending.

    Login2
  8. A template email will be displayed but you have the option to edit it before sending.
  9. Edit the Message subject field if required.
  10. Edit the Sender and Reply to email fields if required.
  11. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  12. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  13. Click Preview messages before sending.
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  14. The email will be displayed how it will be sent to the first student you have selected.
  15. If you are happy with the email, click Send messages now.
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Email students regarding submitted activities

You can send an email to students depending on the submission status of an activity. There are 4 submission options you can choose by selecting from the appropriate column.

  • Submitted
  • Graded
  • Needs Marking
  • Not submitted

The process for each email type is the same but each email has a different template depending on the status of the activity submission. The example below describes sending an email to all students who have not attempted the activity yet.

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click >> View unit report for your required unit.
  3. Enter report start and end date if required.
  4. From the unit dashboard scroll down to the Activity Schedule section and click View all activities in detail.
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  5. A list of all activities within the unit are listed.
  6. Scroll down to find the required activity and click on the number listed under Not submitted.
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  7. Tick all the students you would like to send an email to.  Please review the number of emails the student has received from this unit as shown in the report below to avoid over emailing particular students.
  8. Click Compose messages before sending.
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  9. A template email will be displayed but you have the option to edit it before sending.
  10. Edit the Message subject field if required.
  11. Edit the Sender and Reply to email fields if required.
  12. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  13. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  14. Click Preview messages before sending.
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  15. A window will display how the email will be sent to the first student on your list of selected students.
  16. If you are happy with the email, click Send messages now.
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Filter students to send a targeted email

The email tool allows you to use filters to more easily identify students you wish to target emails to. You can use a filter on a activity grade to select only students who have achieved a score above, below or between a certain grade range and customise your email to that particular group of students. You can filter out students who have received a certain number of emails to avoid over emailing a student. These filters will allow you to make sure only your intended audience receive a particular email.

The example below shows the process for sending an email to students who received below 50% on an assessment. The process is the same for all emails, but it is up to you to decide the group you are targeting with your filter. You will then need to make sure the content of the message is appropriate for the group you have selected with your filter.

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click >> View unit report for your required unit.
  3. Enter report start and end date if required.
  4. From the unit dashboard scroll down to the Activity Schedule section and click View all activities in detail.
    Filter1
  5. A list of all activities within the unit are listed.
  6. Scroll down to find the required activity and click on the number listed under Graded.
    Filter2
  7. For Gradebook Mark, move the scroll bar to filter down to what you would like to see.  In this example I want to see a list of all students who received a grade of 50% or less.
  8. The list is filtered to show only the matching students.
  9. Tick all the students you would like to send an email to.  Please review the number of emails the student has received from this unit as shown in the report below to avoid over emailing particular students.
  10. Click Compose messages before sending.
    Filter3
  11. A template email will be displayed but you have the option to edit it before sending. (Note: The template content is generic and will not necessarily be appropriate for the filter you have used)
  12. Edit the Message subject field if required.
  13. Edit the Sender and Reply to email fields if required.
  14. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  15. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  16. Click Preview messages before sending.
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  17. A window will display how the email will be sent to the first student on your list of selected students.
  18. If you are happy with the email, click Send messages now.
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Track Students Participation

iLearn Insights allows you track students participation in your unit by selecting activities in your Gradebook that count as participation each week.  For units that have a requirement for students to attend a certain number of events to pass the unit, Insights participation report is an excellent way of monitoring it and identifying student who have the potential to fail allowing you to contact them to advise the situation.  Firstly, make sure you have entered all your participation items/activities into your unit so a column appears in the gradebook.

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click View unit report for your required unit.
  3. Enter report start and end date if required.
  4. Click the settings icon.
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  5. Scroll down to find Unit participation and select Using gradebook.  Click Update.
  6. Click on Unit Participation on the right  side of the screen.
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  7. Click Setup unit participation
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  8. Select the No. of Weeks that you will be monitoring participation.
    Please note it is recommended to select No. of weeks accurately, as it is used to calculate Potential Participations while sending email to students.
  9. Decide what grade will count as Participation and No Participation.
    • = 0 means if you enter 0 in the gradebook it counts as participation/ no participation for the student
    • > = 0 means if you enter 0 or greater in the gradebook it counts as participation/no participation for the student
    • > = 1 means if you enter 1 or greater in the gradebook it counts as participation/ no participation for the student
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  10. Click Update.  Insights_participation5
  11. Go through each of the Gradebook items and select which item will count as participation each week.
  12. For weeks where there is no participation activity select No selection for that week.
  13. If you wish to track the number of Non Participation events (events that will cancel out the participation in an item) select that item against the NP column
  14. If you wish to track Special Consideration events (events that will add to the number of participation events) select that item against the SC column.
  15. When all selections made click Update attendance settings.
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  16. A snapshot of the students participation appears.
  17. The column with Total Non Participation helps to easily identify students who are at risk of failing the unit. You can then use the Total non participation slider to filter the students you are interested in, or sort the report by the Total non participation column by clicking the heading at the top of that column
  18. Tick all the students you would like to send an email to.  Please review the number of emails the student has received from this unit to avoid over emailing particular students.
  19. Click Compose messages before sending.
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  20. A template email will be displayed but you have the option to edit it before sending.
  21. Edit the Message subject field if required.
  22. Edit the Sender and Reply to email fields if required.
  23. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  24. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  25. Click Preview messages before sending.
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  26. A window will display how the email will be sent to the first student on your list of selected students.
  27. If you are happy with the email, click Send messages now.
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Tracking engagement through Echo360

iLearn Insights allows you track students attendance during lectures by monitoring their engagement.

Extract data from Echo360

  1. Login to iLearn by going to ilearn.mq.edu.au and enter your staff OneID.
  2. Click on the Echo360 Active Learning Platform block.
  3. Click Analytics.
  4. Click Export & Gradebook.
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  5. Select from the dropdown list what data you would like to export and report on. You can select from Activity participation (%) or Attendance for use in Insights.
  6. Click Start Export Job.  You will need to refresh your page.
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  7. Click Download next to the selected Export Type.
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Import data to iLearn Insights

  1. Login to iLearn Insights by going to report.ilearn.mq.edu.au and enter your staff OneID.
  2. Click View unit report for your required unit.
  3. Enter report start and end date if required.
  4. Click on Echo360 on the right  side of the screen.
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  5. Click Setup ALP reports.
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  6. Select the Total lectures that you will be monitoring attendance and click Update.
    Please note, it is recommended to select Total lectures accurately, as it is used to calculate Potential Participations while sending email to students.
  7. Click Browse and select the file exported from iLearn.
  8. Choose the ALP report type.
  9. You can use the Data for dropdown to select if you wish to import the data for all lectures at once, or if you wish to select to only import the data for a specific lecture you can import one at a time. Note: This would be used if you do not want to overwrite the participation data for lectures that you have previously import. For example:  if you do not want to include the participation of students who watched the recordings after the relevant week has passed.
  10. Click Import.
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  11. You will see the message Data updated successfully.
  12. Click Back to ALP Report.
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  13. The ALP report will appear listing the students engagement during each lecture.
  14. The column with Participation percent to date helps to easily identify students who are at risk of failing the unit if you have a participation hurdle
  15. Tick all the students you would like to send an email to.  Please review the number of emails the student has received from this unit to avoid over emailing particular students.
  16. Click Compose messages before sending.
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  17. A template email will be displayed but you have the option to edit it before sending.
  18. Edit the Message subject field if required.
  19. Edit the Sender and Reply to email fields if required.
  20. Edit the variable for how you would like to address the email, for example, change {#FIRSTNAME#} to {#FULLNAME#} by removing Firstname and selecting Fullname from the Variables dropdown list, ensuing your cursor is in the correct position in the email template.
  21. Insert additional information into the email by placing your cursor in the correct position in the email template and select an option from the Select suggested snippets for login dropdown list.
  22. Click Preview messages before sending.
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  23. A window will display how the email will be sent to the first student on your list of selected students.
  24. If you are happy with the email, click Send messages now.
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iLearn Insights Unit Engagement

When you login to iLearn Insights there is an indicator to display the level of engagement of students in your unit. This will allow you at a glance to get an idea of the level of engagement students are having with your iLearn unit. You can also customise the settings to personalise the calculation of the engagement score and drill down to see the engagement details for each individual student in your unit.

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The data is driven by a combination of student login trends as well as data derived from assessment submissions.

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The default setting as shown above weighs login activity and on time submission of assessments equally. If you would like to customise the engagement calculation, there are further settings available to calculate engagement according to your own requirements.

Settings

  1. Login to iLearn Insights using the link from your unit dashboard or use the direct link https://report.ilearn.mq.edu.au/ and enter your staff OneID.
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  2. Click >> View unit report for your required unit.
  3. Enter report start and end date if required.
  4. In the Unit Engagement indicator click Settings.
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  5. The overall unit engagement score is a combination of student login trends as well as data derived from assessment submissions and by default, the following conditions considered:
    1. The Login Activity overall weighting is 50% and
    2. The On time submissions overall weighting is 50%.
      Attention By default the Gradebook item conditional score will not be considered.

    6. The default setting as shown weighs login activity and on time submission of assessments equally. If you would like to customise the engagement calculation, there are further settings available to calculate engagement according to your own requirements.
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Custom Login Activity Settings

  1. In the Unit Engagement indicator click Settings.
  2. Scroll down to Login Activity.  Login activity can be calculated by weighting two parameters.
    • The number of expected logins in the past 7 days.
    • The number of expected logins per week for up to the past 10 weeks
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  3. The default for this parameter is that students are expected to login in 1 or more times in the last 7 days so the weighting for login activity is 100%
  4. You can change search parameters to include Expected logins per week.  To do this you would change the Maximum Number of login(s).  In this example we updated to 1.
  5. You will need to change the Weighting for Expected logins in the past 7 days and Weighting of Expected logins per Week, so the Total weighting equals 100% as in the example below.
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Custom Gradebook Setting

There are two options for setting how gradebook data will impact on engagement scores.

  1. On time submissions - By default the system will display every gradebook item that has a due date setting and weight them all equally. You have the ability to change the weighting for each item if you feel this will provide the engagement information you feel will be more valuable than the default settings. The system will only calculate the on time value for each assessment once its due date has passed.
  2. Conditional weighting - Another option you have is to set a conditional weighting on each assessment item. This means you can set a condition ie. Grade equal to or above.
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  3. To change the parameters for a gradebook item to be based on a conditional weighting, find the grade item and choose a Condition from the drop-down list:
    • Less than
    • Less than or equal to
    • Greater than
    • Greater than or equal to
    • Equal to
  4. Enter a Grade to relate to the condition.  The maximum score for each item has been taken from the settings on the item in iLearn.
  5. Enter a Conditional Weighting (%).  This percentage needs to be a % of the overall total 100 %.

    AttentionIf you choose to use Conditional Weighting for one or more activity you need to make the Conditional Weighting (%) Total equals 100%.  In the example image below, for each gradebook item to be included in the unit engagement score a % has been given to each item to make the Total Weighting equal 100%.
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  6. Once you have finalised your settings you can then click Update unit engagement settings.
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  7. This will display the Unit engagement calculation screen that demonstrates exactly how the overall unit engagement score is being calculated.
  8. In the Login section you will see a summary view of the student login trends and the value that this data is contributing to the calculation.  In this example, the Contribution values (%) is 94.12% but the Overall unit engagement which is 50% of the total contribution value which is 47.06%.
  9. In the Gradebook section you will see all the assessments that are contributing to the calculation. Only assessments that have passed the due date will appear on this report. In this example, the Weighting as of today (%) show you the actual weighting that each assessment is contributing today to take into account that assessments due in the future should not impact on the engagement calculation.
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iLearn Insights Student Engagement

Individual Student Engagement

  1. To view the calculation settings for student engagement please review the iLearn Insights Unit Engagement tab found above. Individual student engagement totals are controlled by the unit engagement settings. To drill down to individual students or groups of students click Details on the Unit Engagement indicator.
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  2. You will be able to view the details of the engagement calculation for individual students in your unit.
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  3. Hover your mouse over the Total Engagement % for any student and a tool tip will appear indicating in plain language the metrics for that student.
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  4. Click on the Total Engagement column for a student and you can drill down even further to see another screen that gives a detailed view of the login information and gradebook information for that individual student.
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Email students according to their engagement patterns

Now that you have access to the engagement scores for each student you can use the filters available on the Engagement details page to target a particular group of students and send them an email to let them know how they are going. We have added the ability to provide the engagement data as part of the email template that is created when you use this tool to message students. So you can let the students see in plain language their level of engagement with their iLearn unit.

The following screenshot shows an example of the personalised email that can be sent to students using the unit engagement details report.

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Feedback

We are continually improving the reporting capabilities on iLearn Insight and encourage you to click the Feedback & Feature Request with any feedback and reporting request.

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