Strategic priority grants

Strategic priority grants

Macquarie’s strategic priority grants scheme supports projects that implement the Learning and Teaching strategic framework and respective faculty Learning and Teaching plans. Strategic priority grants includes infrastructure grants schemes previously known as Macquarie University strategic infrastructure scheme (MQSIS) or Macquarie University learning technologies and spaces (MQLTS). Please note:

  • projects may vary in scope and budget
  • projects may be based on work that has already commenced
  • pilots should be scalable and sustainable with local testing of newer priorities possible
  • priority will be given to projects that demonstrate broad collaboration and student involvement
  • preference will be given to activities that specifically support Macquarie’s Learning and Teaching strategic funding priority areas
  • applications should clearly articulate the relevance of each project and demonstrate strategic alignment and thinking beyond expected business as usual improvements
  • broad, institutional benefit will be prioritised and project evaluation must be included.

Funding rounds for 2018 

There will be three (3) scheduled funding rounds for 2018 Learning and Teaching grants. All approved budget forecast must be spent by 31 December 2018. 

November 2017accepting 12-month, 6-month and 3-month project applications
April 2018accepting 6-month and 3-month project applications
August 2018accepting 3-month project applications only

Important dates: November round

DatesActivityWho
Mon 30 October 2017Deadline to submit your applicationall applicants
Thurs 2 November 2017Deadline to notify all endorsed pitch/projects to Office of PVC L&TFaculty ADs/Offices
Mon 6 November 2017Personal development: Delivering a successful pitchopen to all, RSVP required
Tues 14 November 20172017 Learning & Teaching Showcase followed by,
2018 Pitch funding session (register here to attend)
all faculty endorsed applicants
Wed 22 November 2017Full application and budget submission deadlineall nominated applicants
following the pitch session
31 December 2018Allocated budget spend completedall grant recipients

Learning and Teaching strategic priority areas 

Strategic priority areas may change to meet the ongoing needs of the University. Priority areas for 2018 are:

  • digital, technology and spaces
  • student engagement
  • student employability and collaboration with industry
  • academic integrity and innovative assessment
  • program based approaches to curriculum and assessment.

What is the process?

  1. Consult
    All staff interested in applying for grants are strongly encouraged to consult with their Faculty Associate Dean Learning and Teaching or Unit/Business Directors to discuss project ideas. Does your project involve infrastructure components? You should also consult with Property | IT | Learning Innovation Hub | Learning Technologies team and faculty Learning Designers. 
  2. Associate Deans Learning and Teaching / Directors are asked to supply a list of intending and faculty endorsed applicants as per the noted deadline. 
  3. Apply
    Complete and submit your short application summary
  4. Present your idea
    All faculty endorsed applicants will have the opportunity to pitch their application idea to the panel. 
  5. Project budget
    All successful pitch proposals will be asked to submit a project budget using the budget template. 
  6. Manage your project

Consultation 

Staff interested in applying for these grants must first consult with their faculty Associate Dean Learning and Teaching or business/unit Directors to discuss project ideas.

  • Each faculty may put a maximum of four (4) projects forward in each round
  • All applications should be prioritised from 1 (the highest priority project) to 4 (the lowest priority project)
  • Offices (or business units eg. Library etc) may put a maximum of two (2) projects forward. Projects must be prioritised.
  • Applicants (whose project may impact these areas) should also obtain endorsement from:
    • Strategic Lead, Learning Innovation Hub (Dr Tanya Rose);
    • IT Partnerships and Engagement (Roz Howard);
    • Strategy, Planning, Development and Project Management (Berlin Ng)
  • Projects that involve collaboration across faculty or business areas should also seek appropriate support from respective management areas.

Associate Deans Learning and Teaching and/or business unit Directors are asked to notify the Office of PVC Learning and Teaching of all endorsed projects by Monday 30 October to Office PVC L&T. 

These projects will be invited to pitch on 14 November 2017.

Summary application 

Applicants are asked to complete a summary application to provide:

  • project title
  • funding requested
  • team members
  • estimated timeframe: 12-month, 6-month or 3-month
  • no more than 200-word summary of the project
  • connection to University strategy and strategic priorities

This will be submitted to Office of PVC Learning & Teaching.

It’s intended the three (3) minute pitch session to the panel will provide a forum where further information may be sought or provided.

Any enquiries? Contact your faculty Associate Dean (Learning and Teaching) or Office of PVC L&T: pvclt@mq.edu.au

The pitch 

Endorsed projects will be invited to pitch their application idea to the panel.

Applicants will have three (3) minutes to present their proposal. You’re welcome to use any reasonable resources that may assist in conveying your idea. In your pitch, consider addressing (as necessary):

  • the problem you’re going to solve, the challenge you’re going to overcome
  • the proposed solution
  • the team
  • what you need to make it happen – budget, any significant project components and any additional support requirements
  • if it’s not clear, briefly how the project connects to University strategy priorities.

The panel will have a further few minutes to raise questions or seek clarity from each presenter following each pitch.

The panel will invite successful pitch projects to submit an application and budget. 

The panel may vary project budgets and make recommendations for broader partnerships where required.

Additional assistance?

The Office of PVC (L&T) in association with John Shi-Nash from the Incubator will be running a ‘pitch workshop’ giving you an opportunity to refine your pitch. 

This will be held on Monday 6 November 2017, 11.30am - 1pm.

Selection criteria

The selection criteria will include:

  • activities that specifically support Macquarie’s Learning and Teaching strategic funding priority areas
  • potential to make a positive and ongoing impact upon teaching practice and learning outcomes at Macquarie University
  • potential for development of further grant proposals (internal and external) to expand and/or extend the project outcomes
  • generally funding is used for non-recurrent essential items required for the development, management, implementation and reporting of the project. These items may include support services, teaching relief, specialist expertise, production and design services and events that support the objectives of the project.

Written feedback will be provided to successful and unsuccessful applications. It is possible that a faculty or Office may not receive all (or any) funding in any year.

Application and budget 

Following the pitch session on 14 November, successful pitch proposal applicants who have been advised by the Panel should proceed to complete the grant application using the provided template.

  • All fields must be completed.
  • Please ensure to detail project aims/objectives; plan and timeline; and connection to University strategy and strategic priorities.
  • The Budget template must be used to detail budget requirements and reflect any in-kind items.
  • Generally, funding can be used for non-recurrent essential items required for the resourcing, development, management, implementation and evaluation of the project. These items may include support services, teaching relief, specialist expertise, production and design services and events that support the objectives of the project. Funds are not usually allocated for, travel or conference attendance unless a clear rationale has been provided and endorsed as part of the Panel process.
  • Full application deadline: Wednesday 22 November.
  • Submit to: Office of PVC Learning and Teaching.

Check list

  • All criteria must be addressed.
  • The Font used should be 11 pt Arial.
  • The combined total application should not exceed 2 A4 pages in total.
  • Itemised budgets must be provided.

All files must be saved as Word document.

Deadline and submission 

Associate Deans L&T (or delegates) will nominate and communicate a faculty deadline (earlier than the PVC L&T deadline) for collation and verification of all submissions.

Associate Deans L&T / business unit Directors (or delegates) must:

  • Check that final pitch submissions comply with the guidelines.
  • Verify that the Project Leader understands the pitch process and presentation guidelines.
  • Recommend that the Project Leader (or a member of the team) attend the pitch delivery workshop: Delivering a successful pitch.
  • Verify that the Project Leader understands that a full application will only be requested after the pitch session and only upon the recommendation of the panel.
  • Submit applications to: pvclt@mq.edu.au by COB on the identified deadlines.

Please note, submissions that do not have ADL&T / Director endorsement will not be accepted.

Selection panel 

A selection panel will determine project and budget approvals. The Panel will may vary project budgets and make recommendations for broader partnerships where required. The selection criteria will include:

  • activities that specifically support Macquarie’s Learning and Teaching strategic funding priority areas
  • potential to make a positive and ongoing impact upon teaching practice and learning outcomes at Macquarie University
  • potential for development of further grant proposals (internal and external) to expand and/or extend the project outcomes

Written feedback will be provided to both successful and unsuccessful applicants. Unsuccessful ‘Pitch applicants’ will be advised following the scheduled pitch sessions.

It is possible that a Faculty or Office may not receive all (or any) funding in any year.

Grant management 

  • All projects must assign a Project Lead who has ultimate responsibility for the management of the project including any succession planning if team members are no longer able to participate.
  • Where variations to panel approved projects and budgets are required, Project Leads are required to contact the Office pvclt@mq.edu.au and discuss options. Associate Deans L&T / Directors should be cc’d in this correspondence.
  • The budget forecast must be spent in full by 31 December 2018.
  • Carry-over is rarely approved between calendar years; it is the expectation that funds must be spent within the Panel approved timeframe.
  • Unspent funding will be recovered by the Office of Financial Services.
  • A final report on the project is required within three months of project delivery deadline. The Office of PVC Learning and Teaching will email you the report template in January 2018.
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