Strategic priority grant (SPG)
- Projects may vary in scope and budget; may be based on work that has already commenced
- Pilots should be scalable and sustainable
- Applications should clearly articulate the relevance of each project and demonstrate strategic alignment and thinking beyond expected business as usual improvements
- Broad, institutional benefit will be prioritised.
Initial ideas are submitted in summary online. Faculty ADs/Directors endorse and give rankings in terms of strategic importance to a maximum of four projects each round. Interdisciplinary/portfolio projects are excluded from that count but capped at two per project lead area.
Endorsed projects are invited to pitch their idea to the Assessment Panel. A PowerPoint template will be provided for this. The Three minutes pitch should include:
Tip: avoid technical terms or abbreviations. Members of the Assessment Panel often span discipline areas and include professional staff.
The Assessment Panel may raise questions or seek clarity from presenters following each pitch.
Project leaders of Panel supported pitches will be invited to submit a full application that reflects any feedback from the Panel e.g. budget, partnerships, equipment etc. The panel may recommend amendments to scope, budget and partnerships.
Project budgets should be developed in excel under major account areas: recruitment, equipment, events etc. Budgets should be well documented with supporting narrative to justify budget line items.
|Example items and Justification|
Budgets should be prepared for expenditure at increments of 40% of the total, then an additional 40% and finally 20%. A $50,000 grant that is made available in April for 9 months would have the following example timelines*:
|First payment||April||$20,000||Upon return of signed contract|
|Second payment||July||$20,000||Upon evidence of progress of project including a Teche blog|
|Final payment||October||$10,000||Upon evidence of progress of project including a Teche blog|
*Project payment schedule will be mapped to milestones to ensure efficient grant management.
The Assessment Panel meeting is generally held within two weeks after full applications are received. Applicants will be notified of the outcomes within a week after the Panel meeting.
|Assessment||The panel will assess each project against the SPG selection criteria and provide feedback to all applicants. Grants will be made available based on final panel deliberations. The panel reserve the right to defer grant schemes if there are no suitable recipients.|
|Notification||The project leader(s) of successful applicants will receive a short contract from the Office of PVC L&T outlining the terms of the grant, payment schedule, deliverables and dissemination requirements. Project leader(s) need to obtain the required signatures and return it to the Office of PVC L&T within the specified time frame.|
Upon acceptance of the terms outlined in the short contract, the first installment of the agreed grant will be made available at the Faculty or Office level by the Office of PVC L&T within a month of grants being approved.
The project leader has ultimate responsibility for the delivery of the project as outlined in the short contract including (but not limited to):
The Office of the PVC L&T will check expenditure each month and contact project leaders in cases where budgets are not being expended as planned and discuss options for either assisting to get the project back on track, and/or amend timelines and budget installments and/or cancel grant commitment for that financial year.
The Office of PVC L&T must be informed if difficulties arise which may substantially alter the project, or if the project's duration is likely to exceed the committed period.
The timeline and reporting due dates for the project are set out as part of the terms of the grant.
Project dissemination strategies should be part of the grant application with budget portion assigned to support the efforts. Use dissemination avenues appropriate to the targeted community.
Dissemination of project progress and outcomes may include (but are not limited to):
|Conference/seminar presentations, Q&A forums, group training, workshops, peer reviewed and/or other publications and reports, blogs (Teche), newsletters and other social media.|
The Learning Innovation Hub are available to assist in developing strategies for dissemination and wider engagement across campus.