Unit life cycle

Unit life cycle

Unit Lifecycle in 7 Steps

Unit lifecycle infographic

Step 1: Proposal development

Ideas and proposals for new units, People & Planet, PACE (PPP) and Capstone units (incl. unit name, description, learning outcomes, program fit, student workload/activities, assessments, resources, etc.) are created and developed.

Web forms are used to submit proposals. However this process may require an EOI to go to FSQC/Faculty Board first. Please consult your local processes and procedures.

Web forms are also used to nominate existing units as PPP and Capstone units.

Step 2: Department approval

Unit details are developed in discussions with colleagues, Associate Deans (e.g. Learning and Teaching & Quality and Standards) and Head of Department (HoD). Proposal is undergoing several iterations.

Approval by HoD.

Step 3: Faculty approval

Faculties have authority to approve new, deleted and revised units. All units must comply with all relevant University policies: Assessment Policy, Grading Policy, Unit Guide Policy, Coursework Unit-New Mode of Offering Policy, and adhere to external and internal deadlines. Further iterations may apply.

Approval by Faculty Standards and Quality Committee (FSQC), Associate Deans, Faculty Board, and by the Faculty Executive Dean.

Note: Internal development and approval processes and procedures within Departments and Faculties vary. Please consult with your local teams.

Step 4: ASQC approval

Academic Standards and Quality Committee (ASQC) authorises classification and designation of People & Planet, PACE and Capstone units.

Proposal endorsed by ASQC and recommended to Academic Senate.

Step 5: Academic senate approval

Academic Senate is responsible for the approval of new, deleted and revised unit offering modes (internal, external, multi-modal/composite).

Final approval stage.

Unit information is published in Handbook. Students can now enrol via eStudent (facilitated by AMIS (Academic Management Information System), also known as Student One).

Step 6: iTeach

Unit is created and activated via iTeach; the back-end platform to create Unit Guides and to activate the unit’s iLearn space.

Unit Guides is a public facing system where anyone can search archived and current unit guides. Unit content as displayed in Handbook is automatically populated in the Unit Guide.

iLearn spaces in iTeach is used to add staff and assign roles (convenor, tutor, observer, student), enrol student cohorts (via AMIS data), and set unit release/end dates.

Once an iLearn unit is created on iTeach, an amber traffic light is displayed. A green traffic light is displayed when the iLearn unit is activated and available to students based on the release date.

Step 7: iLearn

Unit is designed and created on iLearn (Macquarie’s term for Moodle, the Learning Management System) with the help of Faculty Learning and Teaching support and the Learning Innovation Hub (LIH). iLearn workshops, quick guides and other resources produced by the LIH are available here.

Teaching class rooms are booked centrally and automatically. Timetables are created each year based on unit offerings and enrolment numbers listed in AMIS and in consultation with Faculty about unit delivery and forecasted enrolments. Once refined, timetable information is transferred to AMIS where students register into their classes.

Timetabled lectures in equipped venues are automatically set up for recording through the Echo360 Active Learning Platform (ALP, Macquarie’s lecture recording system).

Echo360 ALP, iLearn, iTeach and other learning technologies and systems are supported by the Learning Innovation Hub (LIH).

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