Honorary academic titles

Honorary academic titles

Macquarie University recognises the importance of collaboration with individuals, other institutions and organisations in research, scholarship and learning and teaching in Australia and internationally.

Honorary academic and emeritus professor titles and visiting scholar appointments are available to facilitate the exchange of knowledge and expertise – and to recognise individuals for academic or professional career achievements.

Emeritus Professor title

The title of Macquarie University Emeritus Professor may be awarded to a former eminent Professor of Macquarie University. Please refer to the Award of Emeritus Professor Policy and Procedure for more information.

Honorary academic titles

Honorary academic titles are conferred on individuals who are not current Macquarie University employees but who collaborate with the University in teaching and/or research, and where a formal academic association is mutually beneficial. There are five categories of honorary academic titles:

  1. Honorary
  2. Adjunct
  3. Visiting
  4. Clinical
  5. Conjoint

Refer to the Honorary Academic Titles Policy, Schedule and Procedure for more information on categories of titles and conferral process. Use Request to Confer an Honorary Title Form to gain approvals and confer a title.

Visiting scholars

A visiting scholar may be one of the following:

  • domestic or international higher degree research student (masters or PhD) visiting Macquarie University to participate in a research activity related to their field of study, or
  • domestic or international student visiting Macquarie University to take part in a structured workplace-based training program or internship.

To appoint a student as a Visiting Scholar use the Visiting Scholar – Request to Appoint Form. Visiting Scholar appointments are up to 12 months.

Visas for honorary visitors

All visitors to Macquarie University, who are not Australian citizens or permanent residents, must hold a valid visa. It is the responsibility of the visitor to ensure that the visa they apply for meets the primary purpose of their visit.

The information provided below is a guide for honorary visitors only. For further information, visitors can refer to the Visa Finder search or contact their closest Australian consulate for guidance. Information on working visas can be found on the Staff Portal.

Short term business visas

Depending on the purpose of the visit, country of passport, and the length of stay, honorary visitors may be eligible to apply for one of the following visas:

These visas are for business visitor activities only, which are strictly limited to:

  • General business or employment enquiries or job interviews
  • Investigating or negotiating a contract
  • Attending meetings
  • Participating or attending conferences and/or seminars, as long as the visitor is not being paid by the organisers for their participation.

These visas are not appropriate for academic visitors intending to undertake an activity that would normally be considered work or would ordinarily attract remuneration, such as lecturing or research.

Note: It is the responsibility of the visa holder to ensure that the visa they apply for meets the primary purpose of their visit.

Temporary Activity Visa (subclass 408)

The Temporary Activity Visa (subclass 408) has two activity types appropriate for the University:

  • Researcher (suitable for honorary visiting research academics)

    This activity type is for academics invited to visit Australia to observe or participate in an Australian research project at an Australian tertiary or research institution. 

    Honorary academics may be eligible for this activity type if they are an academic with significant achievement in their field, and have been invited to observe or participate in an Australian research project (usually for a period of up to 12 months) at an Australian tertiary or research institution, in collaboration with other academics employed by the Australian tertiary or research institution.
  • Research students (suitable for visiting scholars such as overseas PhD students)

    In order to be eligible for this visa, the applicant must meet one of the following criteria:
  • Current student seeking to undertake research in Australia that is a requirement towards their overseas PhD or Masters or Bachelor qualifications
  • PhD or Masters qualified researchers who are not employed by an educational or research institution overseas and have been awarded a post-graduate research fellowship and are coming to Australia to conduct research in a field closely related to their studies. Note that the overseas qualification must have been completed in the 12 months immediately before the application is lodged.
  • PhD or Masters qualified researchers who are employed overseas by an educational or research institution and are coming to Australia to conduct research in a field closely related to their studies. Note that the overseas qualification must have been completed in the 12 months immediately before the application is lodged.

Visa processing time

Visa processing time for the Temporary Activity Visa (subclass 408) is approximately two months from the date of lodgement of complete information. Note that police checks, health checks and biometrics may be required which will significantly increase the visa processing time.

There are two options for the Temporary Activity Visa depending on the length of visit:

  • Stays over three months are sponsored by the University.
  • Stays three months or less are not sponsored by the University.

For more information, refer to the visa application process outlined below.

Visa application processes

Visiting Academics - sponsorship process for appointments over three months

Step

Action

1

Host department collects the following paperwork from the visiting academic:

  1. CV
  2. Copy of passport (and the passports of any accompanying family members)
  3. Confirmation of employment
  4. Evidence of financial assistance
2

Host department arranges for completion of Request to Confer an Honorary Title form, including signature approvals from Head of Department and Executive Dean.

3

After the visiting academic has signed and returned the Letter of Invitation, the host department submits the following paperwork to the HR Immigration and Relocation Consultant:

  • Letter of invitation (signed to indicate acceptance)
  • CV
  • Copy of passport (and the passports of any accompanying family members)
  • Request to Confer an Honorary Title Form (signed by the Head of Department and Executive Dean to indicate approvals)
  • Confirmation of employment
  • Evidence of financial assistance

4

The HR Immigration and Relocation Consultant will liaise with the visiting academic about the visa process and will provide them with the University's visa sponsorship approval number.

5

The visiting academic applies for the subclass 408 visa online.

6

The visiting academic will send a copy of the visa grant notice to the HR Immigration and Relocation Consultant. The HR Immigration and Relocation Consultant will advise the host department that the visa has been granted and will send paperwork to Payroll to have the visiting academic set up in the HRIS system (including email address and staff ID).

Visiting Academics - for appointments three months or less

Step

Action

1

Host department collects the following paperwork from the visiting academic:

  1. CV
  2. Copy of passport (and the passports of any accompanying family members)
  3. Confirmation of employment
  4. Evidence of financial assistance
2

Host department arranges for completion of Request to Confer an Honorary Title form, including signature approvals from Head of Department and Executive Dean.

3

Host department provides a Letter of Invitation to the Visiting Academic. Visiting Academic signs and returns the letter to the host department.

4

Host department provides the following information to the Visiting Academic.

  • Organisation details
    Legal registered name: Macquarie University
    Trading name: Macquarie University
    Organisation website: http://www.mq.edu.au
    Industry type: Education and training

    Registration identifiers
    Business registration type: Australian Business Number (ABN)
    Business registration ID: 90952801237 

    Office address
    Macquarie University
    Balaclava Road
    Macquarie University (suburb/town)
    New South Wales (state/territory)
    2109 (postcode)

Visiting Academic applies for the Temporary Activity Visa (subclass 408) online.

The Visiting Academic will need to provide evidence that they hold adequate health insurance to cover them for the duration of their stay in Australia. Further information, and special rates for Macquarie University applicants, can be found here.

5

The visiting academic will send a copy of the visa grant notice to the Host Department Administrator. The Host Department will send the paperwork to Payroll to have the visiting academic set up in the HRIS system (including email address and staff ID).

Visiting Scholars - sponsorship process for appointments over three months

Step

Action

1

Host department collects the following paperwork from the visiting scholar:

  1. CV
  2. Copy of passport (and the passports of any accompanying family members)
  3. Confirmation of enrolment
  4. Evidence of financial assistance

2

Host department arranges for completion of Visiting Scholar - Request to appoint form.

3

After the visiting scholar has signed and returned the Letter of Invitation, the host department submits the following paperwork to the HR Immigration and Relocation Consultant:

  • Letter of invitation (signed to indicate acceptance)
  • CV
  • Copy of passport (and the passports of any accompanying family members)
  • Visiting Scholar - Request to appoint form (signed by Head of Department to indicate approval)
  • Confirmation of enrolment
  • Evidence of financial assistance

4

The HR Immigration and Relocation Consultant will liaise with the Visiting Scholar about the visa process and will provide them with the University's visa sponsorship approval number.

5

Visiting scholar applies for the subclass 408 visa online.

6

The visiting scholar will send a copy of the visa grant notice to the HR Immigration and Relocation Consultant. The HR Immigration and Relocation Consultant will advise the host department that the visa has been granted and will send paperwork to Payroll to have the visiting scholar set up in the HRIS system (including email address and staff ID).

Visiting Scholars - for appointments three months or less

Step

Action

1

Host department collects the following paperwork from the visiting academic:

  1. CV
  2. Copy of passport (and the passports of any accompanying family members)
  3. Confirmation of employment
  4. Evidence of financial assistance
2

Host department arranges for completion of Visiting Scholar - Request to appoint form,  including signature approvals from Head of Department.

3

Host department provides a Letter of Invitation to the Visiting Scholar. Visiting Scholar signs and returns the letter to the host department.

4

Host department provides the following information to the Visiting Scholar.

  • Organisation details
    Legal registered name: Macquarie University
    Trading name: Macquarie University
    Organisation website: http://www.mq.edu.au
    Industry type: Education and training

    Registration identifiers
    Business registration type: Australian Business Number (ABN)
    Business registration ID: 90952801237 

    Office address
    Macquarie University
    Balaclava Road
    Macquarie University (suburb/town)
    New South Wales (state/territory)
    2109 (postcode)

Visiting Scholar applies for the unsponsored Temporary Activity Visa (subclass 408) online.

The Visiting Scholar will need to provide evidence that they hold adequate health insurance to cover them for the duration of their stay in Australia. Further information, and special rates for Macquarie University applicants, can be found here.

5

The Visiting Scholar will send a copy of the visa grant notice to the Host Department. The Host Department will send the paperwork to Payroll to have the Visiting Scholar set up in the HRIS system (including email address and staff ID).

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