Office of General Counsel (OGC)

Office of General Counsel (OGC)

The General Counsel’s Office is responsible for the provision of legal services to the University, including providing legal advice to the Council, the Chancellor, the Vice-Chancellor, senior executives and other officers of the University. OGC also co-ordinates any external legal services provided to the University. OGC does not provide advice to students or personal advice to staff. Alternative options for obtaining advice are provided under the FAQs.

Requesting legal services

To request legal services, please complete the Legal Services Checklist and email it to legalservices@mq.edu.au. Please include details of any timeframe, background information and also provide copies of relevant documents. Your request will be allocated to a University Solicitor who will contact you and acknowledge receipt of your request as soon as practicable. If the matter is urgent, contact OGC directly by phone or email.

Standard agreements and templates

OGC maintains a library of standard agreements and templates for use in a range of common transactions. These standard agreements and templates can be used where no changes are required to the terms of the agreement or no special conditions need to be inserted. OGC must review and approve any deviation from the standard agreements, please see ‘Requesting Legal Services’ and complete a checklist.

Signing documents

Agreements must be signed in accordance with the University’s Delegation Register.

Execution clauses

OGC provides the following templates for signing clauses for documents.

University seal

The seal of the University may only be affixed to a document in very special circumstances following a resolution of the Council. Any enquiries regarding affixing the University seal should be directed to OGC.

Justice of the Peace

A Justice of the Peace is available on campus to certify documents Tuesday and Thursday from 2pm to 3pm at Student Connect, 18 Wally’s Walk, Level 2, MUSE.

Our people

General Counsel

Carol Kirby 9850 7443carol.kirby@mq.edu.au

University Solicitors

Janna Zeglis9850 4786janna.zeglis@mq.edu.au
Li Yen Ng 9850 4797liyen.ng@mq.edu.au
Lloyd Doherty9850 7441 lloyd.doherty@mq.edu.au
Melissa Barhy 9850 4787melissa.barhy@mq.edu.au
Stephen Baxter9850 7453stephen.baxter@mq.edu.au

Administrative Staff

Constance Tok 9850 4898constance.tok@mq.edu.au
Jane Neal 9850 8792jane.neal@mq.edu.au
Julie Smith 9850 6856julie.smith@mq.edu.au

Office of General Counsel Portfolio

The portfolio of the Office of General Counsel also includes the following Units:

  • Archives and Records Management
  • Corporate Secretary
    • The remit of the OGC includes the University’s Corporate Secretary function.  For further information please contact councilsecretary@mq.edu.au.
  • Digital Information Management (Truth)
    • Enquiries regarding the University’s Digital Information Management (Truth) should be directed to:
    • Alex Zionzee Tel 02 9850 7367 or alex.zionzee@mq.edu.au
  • Internal Audit
  • Compliance & Privacy
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