Purchase orders

Purchase orders

What is a purchase order?

A purchase order is a legally binding document between a supplier and a buyer. It details the items the buyer agrees to purchase from the supplier.

When are purchase orders used?

A purchase order is to be issued for all purchases above AU$5000 ex GST.

How do I raise a purchase order?

All purchase orders are raised through Finance One.

Training

Training is mandatory for all staff members requiring access to raise a purchase order. To make a booking for Finance One training please click here. All bookings must be made two days in advance.

What type of purchase order do I use?

When to useTemplate ref #F1 template codeDirections for useTypes of terms used
No agreement in place for non IT goods and services

P1


Purchase Order 

POSTAND

(Purchase Order)

Please note:

- Incorporates the Macquarie University Purchase Order Terms

- Not to be used for IT orders

Standard Terms
No agreement in place for IT goods and services

P2

IT Purchase Order

POIT

(IT Purchase Order)

Please note:

- Incorporates the Macquarie University IT Purchase Order Terms

- IT orders must be initially placed via a One Help Ticket or via your Faculty IT

- Only to be used for IT orders

- Must be used in conjunction with the IT Purchase Order Schedule document

IT goods and services standard terms
Where procurement is under an existing agreement

P3

General Order

POGEN

(General Order)

Please note:

- An executed agreement must be in place

- Used for all IT leasing requests via Equigroup

Terms already in place under an existing Agreement
Customised terms have been negotiated between the parties

P4

Non-standard Purchase Order

PONONSTA

Please note:

- Customised terms have been negotiated between the parties

- Customised terms must be attached to the Purchase Requisition and they will then be attached to the Purchase Order

Customised Terms

Terms and conditions

The standard terms for the University can be found here:

Standard terms

IT goods and services standard terms

Property work orders terms

If your supplier does not agree with either the Standard Terms, IT Goods and Services Standard Terms, or the Property Work Order Terms, please contact the Purchasing Manager on extension 1679.

Need any assistance?

For any assistance with purchase orders please contact either: 

Name Email Extension
Vicki Waugh vicki.waugh@mq.edu.au 1672
Muhammad Alam muhammad.alam@mq.edu.au 1669
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