Current projects

Current projects

BPII can deliver a number of projects simultaneously. Here are some of the projects we're currently facilitating.

Calendar of Dates 

Objective

To develop a process that provides clarity around the provision and availability of information, governance and administration of University dates. Giving the University the ability to provide accurate and timely information for the purposes of planning and publication.

Scope

Start: Setting of academic and academic administrative dates 

Finish: Publication of academic and academic administrative dates 

Project Team

Name Position Faculty/Office
Paul Rozanas Project Coordinator MUIC
David McGrath Manager, Academic Programs MGSM
Rachel Rotton Education, Administration Coordinator MHS
Vanessa Chu Team Leader, Current Students Student Administration
Kylie Shorrock Curriculum and Planning Manager Student Administration
Iris Chung Student Administration Manager Student Adminstration
Megan Khemmis University Secretariat Governance
Margaret Chidgey Web Producer Group Marketing
Maria D'Anddiego-Kettle Project Coordinator DVCA
Soumya Raghavendra Rao Course Information Data Assistant SBSS


Deliverables & Measurables

  • Published calendar
  • Approved set of protocols defining roles, responsibilities and principles
  • Agreed timetable for publication of dates
  • An agreed format for the calendar for publication
  • Once source of truth for publication
  • Ability to segment dates
  • Stakeholder map
  • Audit and eradication of old information

The supporting action plan with timelines 

The map of the new process

Student groups and events

Objective

To deliver a simple and easy process for students to run successful student groups and events

Scope

Start: when there is a proposal for a student group to be created
Finish: when student group hands over to the next group executive

Project team

Name Position
Khristinn Kapunan MUSRA Receptionist/administrator
Courtney Burton Admin assistant
Sarah Basford Campus engagement administrator
Natalie Dainer Manager, campus engagement
Robert Ephraums Team leader, campus engagement
Melroy Rodrigues Campus engagement development officer
Nigel Halligan Events project manager

Deliverables & measurable

  • Clear roles and responsibility for student groups
  • Clear guidelines and communication for student groups
  • Improvement in turnaround times for events approval
  • Increase in officially endorsed events
  • Less handling of event applications
  • Less handling of group set up applications
  • Less errors occurring in incoming group and event applications
Supporting action plan with timelines Map of the new process

Commonwealth supported places

Objective

To deliver a clear, transparent, coordinated, and timely process with accountability, tracking and effective communications

Scope

Start: Accessing and understanding the information required to make the decision for CSP Allocation

Finish: Optimal use of Offered CSP's

Project team

Name Position Faculty/Office
Linda Schofield FGM Human Sciences
Bonnie Linsell Digital marketing specialist Future students
Sukumar Narayanan Finance manager – offices OFS
Andrew Bradshaw Manager, statutory reporter Analytics
Noni Przyblski Associate director, administration and student services MUIC
Kathryn Whittingham Head student administration Student administration
Angela Stark Physiotherapy clinical and support services manager Medicine and health- sciences

Deliverables & Measurables

  • Decreased bureaucracy
  • Decreased unused CSP places
  • Optimised revenue across fee categories
  • Effective use of CSP
  • Greater visibility and stakeholder understanding
  • Clear understanding of accountability and responsibilities
Supporting action plan with timelinesThe map of the new process

Prize establishment

Objective

To deliver a defined student faculty prize establishment process, supported by a clear definition of a prize and aligned with the University's strategic priorities.

Scope

Start: Enquiry
Finish:
Prize added to master list and outgoing communications

Project team

Staff Position/Office

Brian Hurd

Manager, Scholarships/ Prizes

Vivienne Latham

 Scholarship and Prizes Office

Roma Shrestha

Student Administration Officer

Jenna Maclellan

Stewardship and Donor Relations Specialist

Kerri Mackenzie

Governance Officer

Judy Lawrie 

Executive Officer to Executive Dean

Lisa Neil

Student Services Office

Rachael Rotton 

Education Administration Coordinator

Deliverables and measurable

  • Clear criteria for accepting/establishing prizes
  • Reduction in complaints/appeals
  • Clear guidelines around establishing prizes
  • A resource for communicating about prizes
  • Clearly defined roles and responsibilities around establishing prizes including establishing a process owner
Supporting action plan with timelinesThe map of the new process

Careers and employability

Objective

Improved, streamlined services for, and relationships with, students and employers that are effective and clearly communicated and understood.

Scope

Start: Student needs help
Finish: Student leaves with advice or is referred - follow up email is sent as preferred

Project Team

NamePositionFaculty/Office

Serene Lin-Stephens

Career Development Consultant

Careers

Jamaica Juarez

Administration Assistant

Careers

Justine Fowler

Career Development Consultant

Careers

Nick Commins

Student Advocacy and Support Advisor

CWB

Sally Purcell

HDR Professional Skills Program Manager

HDR Support & Development

Tyree Barnette

Careers and Employment Advisor

Careers

Lena Corzo-Neisser

Careers and Employment Advisor

Careers

Tania Currie

Career Development Consultant

Careers

Robert Ephraums

Campus Engagement Team Leader

Campus Life

Gabby Chan

Student Administration Officer

FBE

Deliverables & measurable

  • Increased % of students using the service
  • Better reporting and data gathering mechanisms
  • Clarity of expectations, delivery and satisfaction
  • Engagement with career service communications (by students and other areas of the University)
  • Leveraging existing technologies more effectively (eg: new student website)
  • Better user experience
  • Better referral methods - PACE, Alumni, Corporate Engagement and Careers
Supporting action plan with timelinesThe map of the new process

MGSM hotel bookings

Objective

To design an efficient hotel booking process to accurately record transactions in a timely manner and ensure access to key data for all relevant stakeholders as appropriate.

Scope

Start: Guest makes a booking
Finish: Data check and book

Project Team

Name

Position

Faculty/Office

Vijay Sharma

Night Auditor

MGSM

Jenny Valentine

Revenue Accountant and Claims Supervisor

MGSM

Issy De Castro

Campus Manager Macquarie Park

MGSM

Annie Lei

Duty Manager

MGSM

Susanne Bohling

Front Desk Receptionist

MGSM

Daniel Bennett

Systems Architect

MGSM

Alisa Hammett

Business Analyst

MGSM

Deliverables & measurables

  • Reduction of anomalies
  • Reduction in duplication
  • Reduction in paperwork
  • Consistent and standardised process for all staff for recording transactions
  • Speed of anomaly resolution via improved communications
  • Reduction in double handling
  • Consistent and accurate data throughout the process
  • Effective financial controls
  • Single source of truth for reliable definitive financial data
  • Accurately daily revenue report
  • Consistent financial figures across systems
  • Faster reconciliation process
The supporting action plan with timelines can be found here.The map of the new process can be found here.

Research partnerships

Objective

To create a scalable, efficient process with clear expectations and roles and responsibilities to support and deliver impactful end user research partnerships.

Scope

Start: Source Partnership
Finish: Contract Completed

Project Team

NamePositionFaculty/Office

Mark Belarge

Research Partnerships Manager, 

Research Office

Irina Zakoshanski

Faculty Research Manager

Faculty of Science and Engineering

Derek Van Dyk

Director Strategic Partnerships and Pre-award

Research Office

Phyllis Heggie

Post-award Leader

Deputy Vice-Chancellor (Research) - Office

Vivian Mohan-Ram

Director - Consulting & Education Services

Consulting, Research and Training (CRT)

Bel Coppock

Administration Manager/Market Researcher

Office of Commercialisation and Innovation

Ann-Marie Heinrich

Manager, Research Policy and Contracts 

Research Office

Anna Grocholsky

Director, Commercialisation and Innovation

Office of Commercialisation and Innovation

Candace Lang

Professor in Mechanical Engineering, Engineering

Science and Engineering

Deliverables & measurables

  • Less time to process partnership paperwork
  • Clarity around types of agreements, partnership types and classification of partnership types; accepted terms to describe partnership types
  • Less lost/hidden paperwork
  • How to handle prioritisation of projects within the process (how to agree on and manage priority setting)
  • Educational tool kits to support, develop, deliver and manage partnerships
  • Understanding of who does what in the process; who makes the decisions and has sign off including clear contact points
  • Greater understanding of risk factors involved in end user partnerships by those involved in the process
  • Improved information sharing throughout the process
  • Clear expectations communicated to researchers & partners
  • More reliable data and reports
  • Provide techniques and approaches to support, nature and grow partnerships at each stage of the process
Supporting action plan with timelinesThe map of the new process
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