Action plans

Action plans

A PhD will never be finished without a clear plan of action. It’s important to establish a timeline with your candidate in the first month of candidature. While this will often be renegotiated as the project moves on, you should be clear from the outset as to when certain milestones – such as chapter completion or conference presentations – should be met. Keep in mind that what worked for you might not work for your candidate. An example action plan is below:

PhD: 3 year action plan

Commencement

  • Final draft of research proposal and timeline completed
  • Central Commencement Program completed at earliest opportunity
  • Faculty Commencement Program completed at earliest opportunity
  • International Orientation completed (for international candidates) completed at earliest opportunity

3 months - full-time equivalent enrolment

  • Final Research Proposal confirmed
  • Completion of Commencement report (Faculty)
  • Ethics committee application submitted

6 months - full-time equivalent enrolment

  • (No Leave of Absence permitted before this point)
  • Formal Faculty Review and Confirmation of Candidature (Process determined by faculty)
  • Candidate to check Research Student Profile details (sent by HDRO)
  • Thesis completion timetable finalised
  • Publication and financial expenditure plan finalised
  • Design of research methodology completed
  • Ethics committee application approved
  • Data collection commenced

12 months - full-time equivalent enrolment

  • Completion of Annual Report and MUSEQ-R
  • SCHOLARSHIP HOLDER: No LOA/Scholarship suspension normally permitted in first year
  • Main Literature Review or equivalent completed
  • Data collection underway
  • Commencement of data analysis
  • Candidate to check Research Student Profile details (sent by HDRO)
  • Thesis completion timetable revised

18 months–full time equivalent enrolment

  • Data analysis underway
  • Preparation of early draft chapters/papers
  • Postgraduate Research Fund application submitted

24 months - full-time equivalent enrolment

  • Completion of Annual Report and MUSEQ-R
  • Data collection complete
  • Data Analysis near complete
  • Continuation of draft chapters
  • Candidate to check Research Student Profile details (sent by HDRO)
  • Thesis completion timetable revised

30 months- full time equivalent enrolment

  • Literature Review or equivalent updated
  • Final chapters/papers in progress for Supervisor approval
  • Preliminary discussion about examiners between candidate and supervisor
  • Appointment of examiners form to be submitted three months prior to submission
  • Pre-submission review (by faculty)

36 months - full-time equivalent enrolment

  • Submission of Completion report (Faculty)
  • Candidate to check Research Student Profile details (sent by HDRO)
  • Submission of Thesis by due date
  • Candidate completes MUSEQ-R

MPhil: 2 year candidature plan

6 months - full-time equivalent enrolment          

  • Completion of Centralised Commencement Program
  • Completion of Faculty Commencement Program
  • First draft of Research proposal submitted
  • Completion of Commencement report (Faculty)
  • Candidature confirmed by Faculty and HDRO
  • No Leave of Absence or Scholarship suspension permitted at this point
  • Candidate to check Research Student Profile details through eStudent
  • Thesis completion timetable developed

12 months - full-time equivalent enrolment

  • Completion of Annual Report and MUSEQ-R
  • No Scholarship suspension permitted up until this point
  • Main Literature Review or equivalent completed
  • Design of research methodology completed
  • Final draft of Research proposal approved
  • Ethics Committee application submitted and approved
  • Data collection commenced
  • Candidate to check Research Student Profile details through eStudent
  • Thesis completion timetable revised
  • First opportunity for PhD transfer application

18 months - full-time equivalent enrolment

  • Data Analysis completed
  • Final chapters/papers in progress for Supervisor approval
  • Thesis completion timetable revised
  • Submission of Completion report (Faculty)
  • Candidate to check Research Student Profile details through eStudent
  • Final opportunity for PhD transfer application

24 months - full-time equivalent enrolment

  • Thesis examiners submitted for approval by HDRC
  • Submission of Thesis by due date
Back to the top of this page