Register a new laser system

Register a new laser system

You need to register your intention to buy a new laser system through the "Register a new laser system" form. This form needs to be filled out before you purchase a new laser system and any purchase request without an approved RITM will be rejected. The information you provide in this form will help the LSO to better understand your new systems requirements so that they can work with property (if needed) to make sure the facilities provided are appropriate for work with lasers. It will also help the LSO to keep track of type and number of laser systems here at MQ, important for ensuring the safety of MQ's staff and students. To access this form,

  1. Log into the OneHelp system
  2. Go to,
    1. Research
    2. Lasers
    3. Register a new laser system
  3. Your personal information should be prefilled by the system
  4. Select the lab manager or academic responsible for the lab where the laser will be housed by
    1. typing their name into the "Laser owner" field and selecting their name from those show by the system.
    2. clicking the magnifying glass icon and searching for their name in using the search field in the pop up window.
  5. Select the laser model,
    1. For a laser model that has already been registered,
      1. typing the name of the model into the "Laser model" field and selecting the correct model from those show by the system.
      2. clicking the magnifying glass icon and searching for the model using the search field in the pop up window.
    1. for a new laser model
      1. click the "New model" checkbox below the laser model field.
  6. Fill out the name of the vendor you are purchasing in the "Vendor name" field.
  7. Indicate which building you will be housing the laser in using the "System location - building" field.
  8. Indicate which room you will be housing the laser in using the "System location - room" field.
    1. Note: For a previously defined model all the relevant information will prefill for part of the form. This means you can skip to step 11
  9. For a new laser model you will need to fill in,
    1. The manufacturer of the laser
    2. Type of laser
    3. Model Number
    4. Class of laser product
    5. Beam Diameter
      1. for the unaltered beam at the output of the laser
    6. Beam divergence
      1. for the unaltered beam at the output of the laser
  10. select the laser mode of operation. In the vent that your laser can work as a CW and pulsed source, select the "both" option from the drop down menu.
    1. For CW lasers,
      1. For a fixed wavelength CW source,
        1. fill in the optical wavelength and the units of measure
        2. fill in the maximum power you can achieve with this unit and the units of measure
      2. For a tuneable CW source check the "This laser has a tunable optical wavelength" checkbox.
        1. fill in the minimum wavelength the unit can achieve in the "optical wavelength - low" box
        2. fill in the maximum wavelength the unit can achieve in the "optical wavelength - high" box
        3. select the unit of measurement for the wavelength (must be common to both values)
        4. add the maximum power you can achieve with the unit and the units of measure
    2. For Pulsed lasers,
      1. fill in the center wavelength and the units of measure
      2. fill in the spectral bandwidth and the units of measure
      3. fill in the minimum pulse energy achievable with this unit and the units of measure
      4. fill in the maximum pulse energy achievable with this unit and the units of measure
    3. If your laser system can operate in both CW and pulsed mode, follow both of the above procedures.
  11. Provide the use or purpose of the laser system. This description should have enough detail to make it useful for the laser safety officer. If not enough detail is provided the request may be rejected.
  12. Add the names of people who will need access to this laser system in the laser operator section. By adding people to this section the system will notify the users of the new laser system and that they should fill out a request for access form.
    1. To select people start typing their name into the box next to the magnifier icon and select the person from the results returned by the system.
    2. Alternatively, click the magnifier icon and search for people using the search box of the pop up window.
    3. You can add yourself to the list by clicking the model of the person
    4. You can remove someone from the list of people by highlighting their name and clicking the red "x"
  13. For laser systems with additional hazards input the type of hazard into the table and a sufficiently detailed description into the details section. Examples of ancillary hazards include but are not limited to,
    1. High voltage electrical
    2. Chemical
    3. Biological
  14. Work through the engineering controls section assigning a "Yes", "No" or 'N/A' to all fields
    1. If an answer indicates that there is a hazard, additional information will be required
      1. a risk rank should be assigned to each hazard using the hazard ranking table directly above the engineering controls section
      2. a description of the way in which you will mitigate the risk must be provided. If there is insufficient detail in this section the request may be rejected.
  15. Work through the administrative controls section assigning a "Yes", "No" or 'N/A' to all fields
    1. If an answer indicates that there is a hazard, additional information will be required
      1. a risk rank should be assigned to each hazard using the hazard ranking table directly above the engineering controls section
      2. a description of the way in which you will mitigate the risk must be provided. If there is insufficient detail in this section the request may be rejected.
  16. Add a request subject and description
  17. Submit the form

Once submitted the application will go to the LSO for approval. Once approved the laser can be ordered. Once the laser arrives the LSO will need to assign the laser product a laser asset number which can be used to reference this laser system in subsequent laser application forms.

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